Attachment 0008 - PWS 8 - Transition In.docx

RADFORD ARMY AMMUNITION PLANT

PERFORMANCE WORK STATEMENT (PWS)

PWS 8: Transition In July 2026

1.0. TRANSITION

1.1. The Successful Offeror shall develop and submit for PCO approval an incoming Transition Plan (CDRL A08-001) no later than 45 calendar days after contract award for Government review and comment. While the Transition Plan is being drafted and reviewed by the Government, the Successful Offeror shall initiate the Transition Plan activities in parallel. Any comments received from the Government shall be addressed within ten (10) working days by the Successful Offeror in an updated Transition Plan. Any changes to the Transition Plan that the Successful Offeror may request or due to any agreements with the Incumbent, shall be submitted for Government review and comment. The Final Transition Plan shall be the basis of the Successful Offeror's phase-in activities during the transition period.

1.2. The Transition Plan scope and related tasks shall include how the Successful Offeror will work with the Incumbent during the transition period to ensure a smooth, seamless transition. The Successful Offeror and the Incumbent are to be the primary organizations executing the required transition activities; however, the Transition Plan shall also include how the Successful Offeror will work with the Government as required. The Transition Plan shall fully describe specific work activities needed to support the transition, meet facility management and other deliverable requirements, and include the dates by which such work must be accomplished. The Transition Plan shall include, but not be limited to, the following:

1.2.1. Personnel training program and provide records upon Government request.

1.2.2. Plan for on-site office space, and utilities needs for those spaces. Provide point of contact list with phone numbers and emails for manager level personnel.

1.2.3. Plan for purchase, custody, and storage of long lead time materials and other supplies.

1.2.4. Procedure for access to personnel and personnel records for all personnel who have agreed in writing to allow access and transfer of their personnel and training records, as permitted by law and regulation, and by the terms of any applicable collective bargaining agreements, and as further discussed below.

1.2.5. Coordinate with the Incumbent for access to operations on a non-interference basis while the Incumbent contractor still has operational control.

1.2.6. Plan for Personal Protective Equipment (PPE) to include, but not limited to, coveralls, boots, eyeglasses, area specific safety equipment such as Powered Air Purifying Respirator (PAPR), etc.

1.2.7. Coordinate with Incumbent Contractor to transfer/novate licenses, permits, leases, agreements, and subcontracts for support activities related, but not limited to, production, maintenance, safety, security, fire protection, environmental, real property, real estate, and replacement of any non-transferable instruments by day of operational control.

1.2.8. Coordinate with Incumbent Contractor to transfer in-process production supply orders not placed under contract W52P1J-11-D-0013 from Incumbent contractor, if any, to the Successor for completion.

1.2.9. Retain records including, but not limited to, technical data previously acquired and/or provided by the Government throughout operation of RFAAP and all intellectual property.

1.2.9.1. The Contractor shall not conduct any mass purge or destruction of documents, especially during transition, and shall not purge or destroy any records and manuals necessary for operations and maintenance of the plant.

1.2.10 Coordination plan and methods to clearly identify Contractor versus Successor materials and property as well as storage requirements.

1.3. Upon contract award, the Successor shall receive the Incumbents Outgoing Transition Plan which will include the following items:

1.3.1. Standard Operating Procedure (SOP) reviews

1.3.2. Technical Data Package (TDP)/engineering standards/Heat and Mass Balance (HMB) reviews

1.3.3. Control system logic reviews

1.3.4. Historical operating data reviews

1.3.5. Training plan development

1.3.6. On-site production line training

1.3.7. Analytical Lab Procedures and historical test data for raw material, product, compatibility and in-process sample testing.

1.3.8. Process, details, timelines, and the intended state (IAW Attachment 0002) for physical turnover of the production and mission critical buildings/infrastructure to the Successor.

1.3.9. Transfer of all CAD drawings, .pdf drawings, physical drawings and other format drawings from the Vault of historical RFAAP drawings.

1.3.10. Safety reviews including, but not limited to, previous incident investigations, process hazard analysis, hazard analysis reports, flash reports, RCAs, etc.

1.3.11. Procedures and documents relating to Explosive Site Safety activities

1.3.12. Environmental reviews including, but not limited to, internal audit reports, external audit reports (EPA, VDEQ, VDH, etc.), RCAs, etc.

1.3.13. Production quality reviews including, but not limited to, internal Corrective Action Requests (CAR)s, supplier CARs, Subcontractor Corrective Action Requests (SCAR)s, MRRs, QERs, etc.

1.3.14. Maintenance records and procedures (preventative maintenance (PM), corrective, and predictive maintenance (PdM)) from the Computerized Maintenance Management System (CMMS) source data for the five (5) years prior to contract transition, including but not limited to, PM Job Plans, documentation memos, and labor hours charged.

1.3.15. All information and data regarding environmental conditions, compliance, and permitting requirements.

1.3.16. Hazard and shipping classification test data for RFAAP products. Detailed plan and schedule for the coordination and transfer of Department of Transportation shipping classifications for all TDP products identified in the Successor’s contract.

1.3.17. Supply of the subcontract and maintenance records of GIS system layers (all CAD drawings and printed copies of GIS layers)

1.3.18. Energy Management System documentation and plans.

1.3.19. Operations and management of utility systems (manuals, training,) for water (raw, filtered, drinking, fire, chilled), wastewater (sanitary, industrial, acidic), electricity, compressed air, natural gas, steam, etc.

1.3.20. Load Shedding Plan for critical utilities control systems (SCADA, HMIs, PLCs, etc.) during transition in case of utility outages.

1.3.21. AEWRS account set up and data.

1.3.22. Process for notification of utility outages.

1.3.23. Electrical data from Appalachian Power Company and other electricity usage data, contracts and agreements.

1.3.24. Natural gas data contracts, and agreements (ETNG, ATMOS, Symmetry).

1.3.25. Data collection from and continued maintenance/calibration of electrical and steam meters.

1.3.26. Tenant Use Agreements (TUA)s to Successor and any modifications needed.

1.3.27. Audits of ARMS tenants.

1.3.28. Details of fire alarm systems and fire suppression systems.

1.3.29. Installation vetting process procedures to include, but not limited to, VCIN/NCIC.

1.3.30. Installation badging procedures to include transfer of badge inventory and accountability.

1.3.31. Lock and key control procedures and processes.

1.3.32. Personnel security investigation portal (PSIP) access, procedures and processes.

1.3.33. Training and procedures for uninterrupted access control requirements of the Automated Installation Entry (AIE) system. This includes Operator Training, Registrar Training, Maintainer Training and Administrative Training.

1.3.34. Training and procedures for Computer Aided Dispatch (CAD) system.

1.3.35. Plans and procedures associated with cyber security of OT and IT systems, and process controls to include, but not limited to, policies required in PWS 13, Security Onion, Teanbel OT, etc.

1.3.36. Most recently approved Property Plan.

1.3.37. Procedures for GSA vehicles in possession of the Contractor.

1.3.38. All Stewardship records to include but not limited to all Government property.

1.3.39. Acquisition records such as purchasing, receiving records, disposal records, loss case records, inspection data, drawings and calibration records.

1.3.40. All real property records, drawings, inspection data, documentation, etc.

1.3.41. All disposal data for GP and Real Property.

1.3.42. All data trackers for disposal efforts and all disposal fund accounts and account records.

1.3.43. The revenues in the RFAAP Program Facility Contractor Account (FCA), which are owned by the Government and managed by the Contractor on the Government’s behalf (e.g., ARMS, Scrap Fund, Profit Share, etc.).

1.3.44. Training requirements and database access for property administration systems to include, but not limited to, DPAS (CAC Required), AESIP (CAC Required), GFEBS (CAC Required and Army Computer Access), ISR, GSAFleet and PIEE.

2.0. PRODUCTION START-UP

2.1. The Successful Offeror shall develop and provide a production Start-Up Plan that aligns with Attachment 0002 (Hot-Cold Transition) (CDRL A08-02) no later than 60 days after contract award for Government review and PCO approval. The Start-Up Plan shall be the basis of the Successful Offeror's efforts/activities during the Start-Up period. Any changes to the Start-Up Plan that the Successful Offeror may request or due to any agreements with the Incumbent, shall be submitted for Government review. Any comments received from the Government shall be addressed by the Successful Offeror in an updated Start-Up Plan. Any revisions requested by the Government will be provided within ten (10) working days of request. Final Start-Up Plan shall be submitted no later than 60 days prior to the receipt of operational control of RFAAP or no later than 60 days prior to the start-up of any production activities (whichever is earlier) for PCO approval.

2.1.1. The Start-Up Plan shall fully describe specific work activities needed to initiate production, to meet contractual requirements, and the dates by which such work must be accomplished. The Start-Up Plan shall also address the start-up of production of the various products to include scheduling/conducting First Article Tests and plans for full-rate production of the various products. Finally, the Start-Up Plan shall provide its plans to obtain/procure the raw materials, work in progress material (WIP), and a trained workforce required for production of the various products.

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3.0 TRANSITION / START-UP MEETINGS

3.1. The Successful Offeror shall lead Contract Transition and Start-Up Integrated Process Teams (IPT) (“IPT meetings”) with the Government. The Successful Offeror will provide status on transition-in activities and execution of the PWS requirements. Meetings shall be conducted as required and requested, but no less frequently than biweekly. The Successful Offeror shall provide meeting agendas 2 days prior to each meeting. The Successful Offeror shall also provide meeting notes including an action log no later than 2 days after each meeting. CDRL A08-03

3.1.2. The Successful Offeror shall lead biweekly (unless otherwise requested by the Government) IPT meeting with the Government. During the IPT, the Successful Offeror shall review the schedule performance against the schedule in the Transition/Start-Up Plans and the contract (to include review of any critical path items that are behind schedule or at risk), reflect the Successful Offeror's performance against the requirements in the contract, summarize the work performed, state near term tasks to be completed, and summarize any anticipated problems/risks/concerns with proposed resolutions or impacts if no viable resolution. The Successful Offeror shall provide clear insight into schedule performance, including any changes to the schedule tasks, even if there is no resulting change in the overall high-level schedule. An updated schedule, with tasks at the 2nd-3rd WBS level, planned start and planned finish dates, actual start and actual finish dates, predecessors and successors, and actual duration days shall be provided electronically upon request. Any schedule changes to the Transition Plan and/or Start-Up Plan shall follow the procedures identified above for those plans. The Government reserves the right to non-concur, and the Successful Offeror shall address the underlying cause of the non-concurrence.

3.1.3. The Successful Offeror shall lead biweekly PWS specific IPT meetings with the Government. Any changes, modifications, and updates made to each PWS shall be reviewed and approved by the PCO prior to operational control.

4. ACCEPTANCE CRITERIA

4.1. Final acceptance of the work performed under this PWS will be made by the PCO. Acceptance will occur after all deliverables are reviewed and accepted, and a determination is made that the requirements of the PWS have been satisfied. The Government acceptance of the individual deliverables is defined in the corresponding CDRL item.

4.2. Definition of Key Terms:

4.2.1. Incumbent: The current Operating Contractor of RFAAP: BAE Systems

4.2.2. Successful Offeror: The new Operating Contractor of RFAAP if a follow-on contract is awarded as a result of Solicitation W519TC-26-R-0003 to someone other than the current Operating Contractor.

4.2.3. Successor’s Transition Plan: The Transition Plan will outline the Successors’ plans for phase-in and transition activities.

4.2.4. Start Up Plan: The Start-Up Plan will outline and schedule initial production activities to include First Article Testing and full rate production of various products.

ATTACHMENT 0002 - Hot-Cold Transition

Burning Ground/ Incinerator Hot

Solventless Propellants

Solvent propellants (single/multi base)

Hot transition: The associated RFAAP operation is not idled or paused during the transition between operating contractors. All associated equipment and infrastructure is actively used throughout the transition period. Relevant process chemicals, Work In Process (WIP), and standard process wastes are present within the operation.

Cold Transition: The associated RFAAP operation has been cleaned by the Incumbent and there are no or limited chemicals, WIP, or waste material present within the direct production equipment for that area. This should be brought to contractor clean state. The equipment and infrastructure is maintained by the Incumbent during the transition, and until the new operating contractor activates the operation in a controlled and coordinated manner per its timeline.