Annex 1502000 Facility Investment.pdf

Section C – 1502000 Facility Investment

1502000 – Facility Investment Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 The Joint Commission (TJC) Requirements

2.3.2 Work at Medical Facilities

2.3.3 Service Interruptions

2.3.4 Workmanship and Material Standards

2.3.5 Compliance with Italian Law

2.3.6 Escorts

2.3.7 Coordination on Airfields

2.3.8 Historical Preservation

2.3.9 Systems Approach to Maintenance

2.4 References and Technical Documents

3 Recurring Work

3.1 Emergency, Urgent, and Routine (E/U/R) Work

3.1.1 Emergency

3.1.2 Urgent

3.1.3 Routine

3.2 Facility Bullets

3.3 Preventive Maintenance (PM) Program

3.3.1 Interior and Exterior Lighting Systems

3.3.2 Lightning Arrestors and Grounding Devices

3.3.3 Vertical Transportation Equipment (VTE)

3.3.4 Compressed Air Systems

3.3.5 Auxiliary Generators

3.3.6 Uninterruptable Power Supply Systems (UPS)

3.3.7 Medical Air, Gas, and Vacuum Systems

3.3.8 Communication Systems

3.3.9 Intrusion Detection Systems

3.3.10 Closed Circuit Surveillance Systems

3.3.11 Automatic, Fire, and Roll-Up Doors

3.3.12 Swimming Pool

3.3.13 Facility Electric Systems

3.3.14 Reverse Osmosis and Water Purification System

3.3.15 Aboveground (AST) and Underground (UST) Storage Tanks

3.3.16 Overhead and Roll-Up Doors

3.3.17 Hangar Door

3.3.18 Drinking Fountains/Water Coolers

3.3.19 Airfield Light Tower

3.3.20 Emergency Eye Wash Station

3.3.21 Irrigation System

3.3.22 POL Fuel Depot Facilities and Distribution Systems

3.3.23 Aviation Fuel Support Systems

3.3.24 Vehicle Fueling Station Systems

3.3.25 Vehicle Arrestor System

3.3.26 Flood Gate

3.4 Integrated Maintenance Program (IMP)

Spec Item Title

3.4.1 HVAC and Refrigeration Systems

3.4.2 Fire Protection Systems

3.4.3 Boilers and UPVs

3.5 Inspection, Testing, and Certification Program

3.5.1 Boilers and UPVs

3.5.2 Vertical Transportation Equipment (VTE)

3.6 Other Recurring Services Program

3.6.1 Exhaust Hoods and Ducts

3.6.2 HVAC Water Testing and Treatment Services

3.6.3 Boiler Water Testing and Treatment Services

3.6.4 Solar Panel Maintenance

3.6.5 Gutter and Roof Inspections

3.6.6 Gutter Maintenance

3.6.7 Magnetic Key Card System Maintenance

3.6.8 Roof Drain Cleaning

3.6.9 Vehicle Lift Maintenance

3.6.10 Swimming Pool Water Testing and Treatment Services

3.6.11 Miscellaneous Equipment

3.6.12 Fall Protection Lifeline Systems Inspection and Certification

3.6.13 Oil-Water Separator and Grease Traps Maintenance

3.6.14 Car Wash Water Treatment System

3.6.15 Fire Extinguisher Inspection and Maintenance

3.6.16 Lift Station Maintenance

4 Non-Recurring Work

Spec Item Title Description 1 General

Information

1.1 Outline of

Services

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consist of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The system descriptions supporting the performance requirements of this Annex are documented in J-1502000-06 DHA Systems Description and J- 1502000-07 Base Systems Description.

The Contractor shall perform maintenance, repair, alteration, modification, inspection, testing and certification, demolition and minor construction and other recurring work on a broad variety of facilities, equipment, systems and components to include but not limited to the following:

Building and Structures -Interior and exterior finishes -Roofing -Foundation -Structural Components -Cathodic Protection Systems -Tanks -POL System -Pipelines -MOGAS Systems

Building Systems

-HVAC

-Fire Protection -Vertical Transportation Equipment (VTE) -Intrusion Detection Systems -Communication Systems -Closed Circuit Surveillance Systems -Interior and Exterior Lighting Systems -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems -Potable Water (including backflow prevention devices) -Wastewater -Electrical -Lightning Arrestors and Grounding Devices -Cathodic Protection Systems -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Exhaust Hoods and Ducts

-WHE

Spec Item Title Description

Miscellaneous -Signs -Fences -Locksmith -Drainage Ditches -Monuments -Flag Poles -Unpaved Roads (gravel roads) -Electric Vehicle Charging Stations/Facilities Roads and Paved Surfaces -Traffic Control Devices -Bicycle Paths -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Drainage Systems -Outdoor Courts Airfields -Runways -Taxiways -Aircraft Parking Areas -Aviation Fuel Systems

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel In additions to the Employee Requirements specified in Annex 02, the Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations withing the FI function and as specified below:

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the Original Equipment Manufacturer (OEM), where applicable. All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require certification by a governing directive shall be qualified at the journeyman level in the respective trade.

Medical and Hospital Systems:

Personnel working with medical gas systems shall be trained on risk associated with these systems in accordance with NFPA 99.

Personnel performing work on Naval Hospital (NAVHOSP) systems and equipment shall meet the Joint Commissions certification requirement for each type of system or equipment.

Personnel working on NAVHOSP main NAS I chillers shall be certified York technicians trained by the OEM.

Personnel working on NAVHOSP auxiliary generators shall be certified manufacturer technicians.

Personnel working on the NAVHOSP main rotary UPS shall be certified manufacturer technicians.

Personnel performing work on the NAS I UPS (Piller) shall be certified Piller technicians.

Fire Protection and Life Safety Systems:

Personnel performing work on fire protection systems shall be certified per UFC 3- 601-02, Appendix A – Navy Contract Technician Qualifications.

Personnel inspecting, certifying, and making recommendations for corrective actions for backflow preventers shall be certified per UG-2029-ENV.

Personnel inspecting and texting vertical transportation equipment (VTE) shall be qualified per ASME A171 – Safety Code for Elevators and Escalators, latest edition.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212.01N.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives shall be certified per NAVSEA OP-5, include completion of AMMO-29 training.

Utilities and Environmental Systems:

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and unfired pressure vessels (UPVs) shall be qualified per UFC 3-430-07 and

Item

Title Description

Italian Ministerial Decree (DM) dated 1 March 1974, published on G.U. No. 99 16 April 1974.

Personnel performing work or obtaining test data on cathodic protection systems shall be trained per UFC 3-570-06.

Personnel performing work on systems, containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) shall be certified under an EPA approved technical certification program in accordance with OPNAVINST 5090.1 Chapter 6 and the Overseas Environmental Baseline Guidance Document/Final Governing Standard

(OEBDG/FGS).

Personnel performing work involving hazardous materials (HAZMAT) or hazardous waste (HAZWASTE) shall complete Government accepted HAZMAT/HAZWASTE handling course or have a minimum of one (1) year of verifiable experience.

Electrical and Mechanical Systems:

Personnel working with or on electrical or electronic equipment shall be trained and certified per NAVFAC MO-116, UFC 3-560-01 (latest edition), and the most current Italian/European norms CEI EN 50110-1 and CEI 11-27.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging Weight Handling Equipment (WHE) shall be qualified per NAVFAC P-307 (latest edition).

Personnel inspecting and testing crane and railroad trackage shall be qualified per

NAVFACINST 11230.1.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel performing inspections and tests on VTEs must be qualified per American Society of Mechanical Engineers (ASME) 17.1.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212-01N.

The Contractor shall submit proof of all certifications, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 The Joint

Commission

(TJC)

Requirements

For all services performed at Medical Treatment Facilities (MTFs), the Contractor shall comply with the most recent standards established by The Joint Commission (TJC), as well as other applicable industry medical standards.

NFPA 99, Health Care Facilities Code NFPA 110, Standard for Emergency and Standby Power Systems In the event of any conflict with other requirements, the more stringent requirement shall apply. This includes but is not limited to maintenance, testing, operations and repair.

The Contractor shall have a thorough understanding of TJC and other industry medical standards and shall record and maintain documentation to validate compliance with these standards. This documentation shall be available for review at any time, by

Item

Title Description

Government or third-party inspectors, including TJC survey teams; organized and maintained in a manner that allows for easy verification of compliance.

The Contractor shall prepare and submit a TJC Compliance and Documentation Plan for Government review and acceptance per Section F of this contract. The plan shall, at a minimum, include:

The process for gathering and displaying required documentation to ensure compliance with TJC standard, The process to provide objective evidence that all work complies with TJC standards for each element of performance, Specific requirements and methods for maintaining TJC compliance, including timelines, personnel responsibilities, and audit procedures.

2.3.2 Work at Medical

Facilities

All work performed at the Naval Hospital, Sigonella and outlying Medical Treatment Facilities (MTFs) shall be conducted in a manner to minimize disruption to patient care and does not interfere with the ability for caregivers to provide patient care. Under no circumstances shall the Contractor’s activities introduce additional risk to patients, staff, or visitors.

The Contractor shall coordinate all work with the MTF Command / Facility Manager, implement appropriate infection control measures, including but not limited to barriers, HEPA filtration, and negative air machines, provide advance notice and obtain Government approval for any scheduled system outages; schedule disruptive work during off-hour, such as nightshift or weekends, when necessary to avoid patient care impact.

The Government reserves the right to direct the rescheduling or delay of any Contractor activity that may negatively affect clinical operations or patient safety.

2.3.3 Service

Interruptions

The Contractor shall obtain approval from the Contracting Officer (KO) for any planned system outages that affect station operations or Medical Treatment Facility (MTF) activities, including the Naval Hospital Sigonella and outlying clinics.

Except in emergency situations, all outage requests will be submitted to the KO no fewer than twenty-one (21) calendar days prior to a planned outage.

The Contractor shall coordinate with Government and other Contractors on outages that affect or interface with systems under their responsibility. The Contractor shall provide qualified, knowledgeable personnel to attend planning meetings or outage coordination briefing at no additional cost to the Government.

Emergency and Urgent Service Interruptions:

In the event of an unplanned or emergency service interruption, the Contractor shall:

notify the KO immediately upon discovery; provide an estimated times to restore services and propose any workaround or mitigation measures to reduce operational impacts impacted during the disruption.

Planned Service Outages:

For any work requiring a planned outage or reduction in service, including heating, ventilation, air conditioning (HVAC), electrical, water, or any other utility, the contractor shall:

Submit a formal outage request to the KO a minimum of 21 calendar days in advance;

include in the request: the specific area(s) affected, exact time and date of the planned outage, an estimated time of service restoration.

Item

Title Description

Outage approval is at the discretion of the KO and may be contingent on operational schedules, mission requirements, and MTF coordination.

2.3.4 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond normal wear and tear and corrects deficiencies in a timely manner to preserve full life expectancy of the asset. Best commercial practices shall be applied in the performance of work.

All work shall be completed in accordance with approved and accepted industry standards, manufacturers guidelines, and shall comply with applicable building and safety codes, as well as Activity, local, state, federal, and Host Nation regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to restore facility and system fully functional condition, including touch-up painting, operational checks, and completion of any incidental finish work. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects that would affect the safety, appearance, or habitability of system functionality. All repairs shall meet applicable codes and standards and shall be in accordance with the manufacturer specifications and industry best practices.

Repairs shall be performed to a quality level that prevent repeat failures due to poor workmanship or materials. All restored or replaced components shall be fully compatible with adjacent surfaces or systems. Unless otherwise specified, replacements shall match existing dimensions, finish, color, design, and function and shall have a finished appearance consistent with original finished appearance, allowing only for minor unobjectionable deterioration resulting from normal use.

Material used in medical facilities shall comply with NFPA 99, Health Care Facilities Code.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All debris, excess material, and parts shall be cleaned up and removed daily and at the completion of the job. Upon completion of work, any stains and other unsightly marks resulting from the work shall be cleaned prior to final turnover.

2.3.5 Compliance with

Italian law

Prior to the purchase of any material that will come in contact with water intended for human consumption, the Contractor shall submit third-party certification documentation in accordance with Italian Ministerial Decree 174 of 6 April 2006 and, where applicable, Italian Ministerial Decree 25 of 7 February 2012, or NSF/ANSI 61 Annex G, as required per Section F.

Third party certifications shall reference the specific product or item that will be installed, clearly indicate its compliance with DM 174 2006, DM 25 2012 (as applicable), or NSF/ANSI 61 Annex G. Be issued by the manufacturer and include laboratory test results validating the material’s compliance with the applicable standards. No material in contact with potable water shall be installed without Government review and approval of the required certification.

The Contractor shall comply with all applicable Italian regulatory requirements for transport of water for human consumption including, but not limited to, Decree D.P.R.

327/80.

Item

Title Description

2.3.6 Escorts The Contractor personnel working in restricted areas require escort. The Contractor shall provide the Government a two-day notice prior to performance of work to enable proper coordination of escort personnel.

2.3.7 Coordination on

Airfields

When performing preventive maintenance or repair work to the existing light towers located inside the airport area, the Contractor shall coordinate work with the Airfield Officer and the Air Operation Officer through the KO or designated representative

(FSC-PAR).

Due to security directives, the Contractor is advised that work performance in the airport area may require armed US military escort.

The Contractor may be directed by the Airfield Officer and/or the Air Operation Officer, through the KO, to leave the airport site due to particular air operations, regardless if maintenance or repair work is complete. In these cases, the Contractor shall leave the airport site within 10 minutes from initial notification (which may occur via phone, verbally, or by other means). Once the particular air operations are over, the Contractor will be advised (via phone, verbally, or by other means) to return to the airport site to complete any pending work.

2.3.8 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.3.9 Systems

Approach to Maintenance

The Contractor shall implement maintenance plan based on a systems approach methodology. The systems approach emphasizes the interdependence and interactive nature of elements within and external to equipment systems. Systems include all major components and terminate at the point of delivery to include all mechanically and electrically interlocked ancillary parts, equipment, and components.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-0200000-02

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall maintain, repair, and perform minor alterations on facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute the following maintenance and service programs to support recurring work execution.

Emergency, Urgent, and Routine (E/U/R) Work Program

Facility Bullet Program Preventive Maintenance

Program Integrated Maintenance

Program Inspection, Testing, and

Certification Program Other Recurring

Service Program These programs shall ensure all Government-owned facilities, ground structures, installed systems, and equipment are maintained in a fully functional and safe operating condition.

The Contractor shall adhere to The Joint Commission (TJC) accreditation standards for all work performed at Medical Treatment Facilities (MTF), including all related reporting and documentation requirements. If equipment manufacturer recommended frequencies or methods exceed those in applicable codes or standards, the Contractor shall implement the more stringent requirement.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and NAVFAC MAXIMO in accordance with Annex 0200000 (Management and Administration).

The Contractor shall furnish provide all necessary test instruments, equipment, and tools required to perform

Facilities, ground structures, personal property equipment, and installed equipment and systems are maintained in normal working condition and function in accordance with applicable codes and standards.

All recurring maintenance is performed in compliance Spec Item 2.3.4 – Workmanship and Material Standards.

All work performed at MTFs complies with applicable TJC standards and reporting requirements.

Objective Related Information Performance

Standard recurring maintenance and repair.

For Medical Treatment Facilities: Prior to the performance of work that requires a device or system (i.e., medical gas, monitor equipment, HVAC system, etc.) to be taken out of service or that impacts the normal functioning of that device or system, the Contractor shall notify the Naval Hospital Facilities Manager to obtain authorization to perform that work.

The Contractor shall provide monthly hardcopy and electronic records for all work performed on MTFs grouped by type of equipment. Special focus for detail should be applied to medical gas systems, fire protection systems, auxiliary generators, and any systems and equipment impacting patient areas.

The Contractor shall submit a Monthly Maintenance Summary Report to the KO within two (2) working days after the end of each month, in accordance with Section F. The report shall include all completed work (maintenance inspection, service orders, recurring, and non-recurring work) and shall include the following details:

Location of work Work type Work description, Identified deficiencies not yet corrected Funding activity Effort expended in total labor hours Total material cost

Objective Related Information Performance

Standard A description of the current facilities is provided in J- 1502000-03.

Critical areas requiring ICRA are provided in J-1502000-05.

Naval Hospital Equipment and Systems Descriptions (Defense Health Agency) are provided in J-1502000-06. Equipment and Systems Descriptions Inventories for all other funding activities are provided in J- 1502000-07.

3.1 Emergency, Urgent, and Routine (E/U/R) Work

The Contractor shall perform E/U/R work in a timely manner to address any deficiencies identified within the boundaries of the installation and ensure that all affected facilities, systems, ground structures, and assets are returned to normal operating condition and function properly in accordance with applicable codes, standards, and performance

The Contractor shall receive and process E/U/R work in accordance with the work reception requirements in Annex 0200000.

The Contractor shall schedule and perform E/U/R work in a manner that minimizes disruptions to Government operations and customer activities.

E/U/R work will include a wide range of services across all trades and systems. A sample of anticipated E/U/R work is provided in J-1502000-05.

The Government makes no warranty, express or implied, regarding the accuracy, completeness, or representativeness of historical E/U/R work data.

The Contractor shall maintain sufficient materials, parts, and equipment on hand to support timely response and resolution of E/U/R work. Lack of availability of materials, parts, and equipment shall not relieve the Contractor from the obligation to meet required completion timeframes.

E/U/R work is responded to and completed within the specified time.

Facilities, systems, ground structures medical equipment and systems, personal property equipment, installed equipment and systems, and other assets are fully functional, in normal working condition and function properly in accordance with

OEM

specifications, including recertification if applicable.

When an E/U/R work order is complete the facilities, systems, ground structures medical equipment and systems, personal property equipment, installed equipment and systems, and other assets do not present danger to

Objective Related Information Performance

Standard The Government reserves the right to consolidate multiple requirements for the same facility, system, ground structure or other asset at the same time into one work order, when appropriate.

The Contractor has full responsibility for any work up to the work order limit of liability of $5,000 in direct labor and direct material cost per work order.

The Government will only pay for the portion of direct labor and/or direct material that exceeds the E/U/R work order limits of liability.

The Contractor shall notify the KO upon identification that work order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work is issued for the portion exceeding the specified E/U/R work order limits of liability, the Government will only pay for the portion of direct labor and/or direct material that exceeds the work order limits.

Examples of work exceeding the E/U/R Work Order limits of liability:

If an E/U/R work order requires $5,600 in direct labor and direct material cost, the Government may issue a facility bullet or Non-recurring work in accordance with the Non-recurring Work portion of the contract for the $600 in direct labor and direct material cost that exceeds the Work limit of liability.

personnel or equipment.

Work Orders are signed by the original requestor

Work order properly documented in NAVFAC Maximo in accordance with Annex 2, Spec Item 2.6.8

NAVFAC

Maximo.

Objective Related Information Performance

Standard The Contractor may invoice for completed E/U/R work orders.

The Contractor shall not invoice for incomplete work orders and work orders not issued. A modification will be processed at the end of each period of performance to deduct for work orders not issued and incomplete work orders. Deduction will be based on the unit prices specified in Attachment J-0200000-12 ELINs.

The Contractor shall submit a monthly summary of completed E/U/R work orders per Section F.

3.1.1 Emergency The Contractor

shall perform emergency work orders in a timely manner to accomplish any work identified within the entire boundary of the installation to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

The Contractor shall perform emergency work orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency work orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

If follow-up work is required (after the emergency condition is arrested) to complete the restoration and ensure facilities, systems, ground structures and other assets are fully functional and in normal working condition, the Contractor may request time extension equal to a Routine Work Order. The emergency mitigation and follow-up work shall be considered part of the original work order.

Related Information:

Historically, approximately 75 emergency work orders originate after normal working hours each month.

Emergency work orders responded to within one (1) hour of receipt of call.

Work continues without interruption until emergent condition is arrested and damage to facilities, systems, ground structures, other assets and personnel is mitigated.

Emergency work orders at the Hospital and outlying MTFs are responded to within 30 minutes during Government regular working hours and within two (2) hours of receipt of call outside of Government working hours.

Emergency work orders affecting patient care and

Objective Related Information Performance

Standard issues deemed emergency by the hospital staff are responded to within five (5) minutes.

3.1.2 Urgent The Contractor

shall perform urgent work orders in a timely manner to accomplish any work identified within the entire boundary of the installation to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

The Contractor shall perform urgent work orders without extended delay.

Urgent work orders are completed within five (5) working days.

Urgent work orders at the Hospital are responded to within two (2) hours of receipt of call 24 hours a day.

Urgent work orders at the outlying MTFs are responded to within two (2) hours during Government regular working hours and within four (4) hours of receipt of call outside of Government working hours.

3.1.3 Routine The Contractor

shall perform routine work orders in a timely manner to accomplish any work identified within the entire boundary of the installation to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

Performance of routine work orders is not required outside of Government regular working hours.

Routine work orders are completed within 30 calendar days.

Objective Related Information Performance

Standard

3.2 Facility Bullets The Contractor

shall complete Facility Bullets to accomplish work in the specified time frames.

The Contractor shall respond to and perform work ordered as Facility Bullets. The Government may order additional maintenance and repairs using Facility Bullets.

The initial cumulative Facility Bullet value is $300,000.

Facility Bullets may be ordered in any size and/or quantity up to the cumulative Facility Bullet value. Individual Facility Bullets shall be invoiced at the actual cost for performance of services.

Individual Facility Bullet nominal values and completion time frames are as follows:

10K Bullet: Total cost of each Bullet should not exceed $10,000 in direct costs and completed within 60 days.

9K Bullet: Total cost of each Bullet should not exceed $9,000 in direct costs and completed within 60 days.

8K Bullet: Total cost of each Bullet should not exceed $8,000 in direct costs and completed within 45 days.

7K Bullet: Total cost of each Bullet should not exceed $7,000 in direct costs and completed within 45 days.

6K Bullet: Total cost of each Bullet should not exceed $6,000 in direct costs and completed within 45 days.

5K Bullet: Total cost of each Bullet should not exceed $5,000 in direct costs and completed within 45 days.

Facility Bullets are completed within specified time frames.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and function properly in accordance with the specified, manufacturers’, workmanship and material standards, including recertification if applicable.

When individual facility bullet is complete the facilities, systems, ground structures and other assets do not present danger to personnel or

3.3 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a Preventive

The Contractor shall develop and submit a Preventive Maintenance (PM) program In accordance with Section F. At a

Maintenance is accomplished in accordance with the Contractor’s

Objective Related Information Performance

Standard Maintenance (PM) program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure proper and reliable operation, to minimize unplanned breakdowns or service interruptions, and to maximize system performance and useful life.

minimum, the PM program shall include:

PM management and technical approach

Procedures to evaluate equipment reliability and corrective actions.

Job plans tailored to the OEM technical documentation.

Qualification requirements of personnel performing PM tasks.

The Contractor shall be fully responsible for performing any incidental repairs identified during scheduled PM activities, up to a total of $5,000 per occurrence in direct labor and direct material cost under the recurring work portion of the contract. These repairs are not considered E/U/R work.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two (2) hours of identification. The Government may issue E/U/R work or non-recurring work for the portion of the repairs exceeding the incidental repairs limits of liability. The Government will only pay for the portion of direct labor and/or direct material that exceeds the specified limits of liability.

Example: If an individual occurrence of incidental repair requires $5,250 in direct labor and/or direct material cost, the Government may issue E/U/R work or non-recurring work in accordance with the non-recurring work provisions of the contract for the $250 in direct labor and/or direct material cost that exceeds the specified

PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

PM Work properly documented in NAVFAC Maximo in accordance with Annex 2, Spec Item 2.6.8

Objective Related Information Performance

Standard incidental repair limit of liability.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach to accomplish the manufacturers’ recommended maintenance in accordance with OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.

The systems and equipment, including associated inventories that shall be included in the PM program are addressed in the PM Spec Items below.

The Contractor shall tag each equipment item during the initial PM service with a PM check-off tag. Each tag shall contain a unique tag number, equipment name and description, model number, serial number, equipment location, PM frequencies, a space to log actual PM performance date and performer’s initials. Tags are to remain on the equipment and updated as each PM or repair service is performed. Tags shall be able to withstand normal local weather conditions. The Contractor shall submit a tag sample to the KO for approval

Objective Related Information Performance

Standard within 30 calendar days after contract award.

The Contractor shall submit the following monthly reports in accordance with Section F.

Monthly PM Work Schedule and Monthly Unaccomplished PM Report.

Condition Assessment Program (ICAP) requirements for dynamic equipment are specified in 1501000 Facility Management.

Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

3.3.1 Interior and

Exterior Lighting Systems

The Contractor shall perform preventive maintenance on Interior and Exterior Lighting Systems to ensure systems are safe, fully functional, and operational, and to avoid unscheduled breakdowns while maximizing the service life of the equipment.

Description of interior and exterior lighting systems is provided in J-1502000-06 and J- 1502000-07.

The Contractor shall develop and implement a program to inspect, clean, relamp, and repairs to interior and exterior lighting systems.

Maintenance is performed in accordance with the Contractor’s PM program and work schedule.

Lighting fixtures shall remain operational 95% of the time.

Maintenance is performed in accordance with Contractor's PM schedule and in compliance with all referenced codes and standards.

Equipment is maintained in operable condition, free from performance deficiencies, and work is documented in

NAVFAC

MAXIMO.

3.3.2 Lightning

Arrestors and Grounding Devices

The Contractor shall perform preventive maintenance on Lightning Arrestor and Grounding Devices systems

Description of the lightning arrestors and grounding Devices is provided in J-1502000-06 and J-1502000-07.

The Contractor shall maintain lightning arrestors and grounding devices in accordance

Maintenance is performed per the Contractor’s PM schedule and in compliance with all referenced codes.

Objective Related Information Performance

Standard to ensure systems are safe, fully functional, and operational, and to avoid unscheduled breakdowns while maximizing the service life of the equipment.

with NFPA 780 “Standard for the Installation of Lighting Protection Systems”, MIL- HDBK-419A “Grounding, Bonding, and Shielding for Electronic Equipment and Facilities”, MIL-STD-188-124B “Grounding Bonding, and shielding for Common Long Haul and Tactical Communication Systems Including Ground-Based Communications-Electronics Facilities and Equipment”, MIL- HDBK-274 (AS) “Electrical Grounding for Aircraft Safety”, NAVSEA OP-5 “Ammunition and Explosives Safety Ashore”, NASSIG Instruction 8020.4, NAVSIG Instruction 8020.4, NAVAIR 00-80T-103

“NATOPS Conventional Weapons handling Procedures manual (Ashore), Italian Norms CEI 64,2 “Electrical installations in places with danger or explosion” and 64,8 “low-voltage electrical installations”.

Schematics of grounding systems and reporting formats are contained in NASSIG INST

8020.4 and will be made available by the Government.

The Contractor shall maintain cyclic records IAW NAVSEA

OP-05.

The Contractor shall coordinate with weapons, fuels, airfield, and hospital personnel prior to the performance of work to ensure escorts are provided where necessary.

The Contractor shall submit testing records electronically per NAVSEA OP-05 per Section F.

Equipment is maintained in operational, and to avoid unscheduled breakdowns while maximizing the service life of the equipment.

3.3.3 Vertical

Transportation Equipment

(VTE)

The Contractor shall perform preventive maintenance on

Description of the VTE systems is provided in J-1502000-06 and J-1502000-07.

Maintenance is performed per the Contractor’s PM schedule and in

Objective Related Information Performance

Standard VTE systems to ensure safe, fully functional, and operational, to avoid unscheduled breakdowns while maximizing the service life of the equipment.

The Contractor shall maintain VTE IAW manufacturers’ recommended procedures, OEM standards, ASME 17.1 ‘Safety Code for Elevator and Escalators’, NAVFAC MO-118 ‘Maintenance of Elevators and Escalators’, and European Standard EN81 ‘European Standard for Safety Rules for the Construction and Installation of Lifts’, Legislative Decree No.

81/2008, D.P.R. 29 maggio 1963, no. 1497 and its additions and modifications.

The Contractor shall maintain logs during the contract performance period of all regularly scheduled and unscheduled maintenance and warranty work performed in a format approved by the KO.

The logs shall be transferred to the Government upon completion of the contract term.

The Contractor shall notify the facility occupants one (1) working day prior to any type of work on VTEs.

The Contractor shall notify the Naval Hospital Facilities Department staff and Building Managers prior to any type of work on VTEs in accordance with outage requirements.

Where elevators exist in pairs, only one elevator in a pair may be down at a time for maintenance or repair. At all times during maintenance or repair, the Contractor shall affix signage to each elevator door identifying that the elevator is out of service and shall remove this signage when the elevator is placed back into service.

compliance with all referenced codes and standards.

Equipment is maintained in operable condition, free from performance deficiencies, and work is documented in

NAVFAC

MAXIMO.

3.3.4 Compressed Air

Systems

The Contractor shall perform preventive

Description of the compressed air systems is provided in J- 1502000-06 and J-1502000-07.

Maintenance is performed per the Contractor’s PM

Objective Related Information Performance

Standard maintenance on Compressed Air Systems to ensure systems safe, fully functional, and operational, and to avoid unscheduled breakdowns while maximizing the service life of the

The Contractor shall maintain compressed air systems in accordance with NAVFAC MO- 206 ‘Maintenance and Operation of Air Compressor Plants’, and

NAVFAC MO-209

‘Maintenance and Operation of Steam, Hot Water, and Compressed Air Distribution Systems’.

schedule and in compliance with all referenced codes and standards.

Equipment is maintained in operable condition, free from performance deficiencies, and work is documented in

NAVFAC

MAXIMO.

3.3.5 Auxiliary

Generators

The Contractor shall perform preventive maintenance on Auxiliary Generators to ensure safe, reliable, uninterrupted service.

Description of the auxiliary generator systems is provided in J-1502000-06 and J-1502000- 07.

The Contractor shall comply with NAVFAC MO-912, established guidelines in the NFPA codes (e.g., NFPA 110), OEM standards, and commercial practices.

All maintenance and repair shall be performed by personnel trained and certified by the

OEM.

MTF generators must comply with TJC requirements and OEM standards.

Preventative Maintenance shall include periodic startup, run and load tests.

MTF Auxiliary generators shall be activated to restore electrical power within 7 seven seconds of power loss; other generators mu start within 5 minutes following loss of power.

The form for generator reporting shall be approved by the Naval Hospital Facilities Department.

All fuel tanks for diesel powered generators are to be kept at least

Maintenance is performed in accordance with Contractor’s PM program and work schedule.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Equipment is maintained in operable condition, free from performance deficiencies, and work is documented in

MAXIMO.

Objective Related Information Performance

Standard 75% full. At no time shall a diesel-powered generator be rendered inoperative due to lack of fuel.

The Contractor shall submit daily log of fuel levels to the Naval Hospital Facilities Department per Section F.

The Contractor shall ensure generators start up and provide proper voltage in a continuous manner when required.

The Contractor shall monitor throughout operations to ensure uninterrupted service, including responsibility for refueling.

Upon restoration of normal power, the Contractor shall ensure generators are shut down and reset for automatic operation.

3.3.6 Uninterruptable

Power Supply System (UPS)

The Contractor shall perform preventive maintenance on UPS systems to ensure safe, reliable, uninterrupted service.

Description of the UPS systems and equipment is provided in J- 1502000-06 and J-1502000-07.

Maintenance shall comply with TM 5-693, applicable NFPA codes, manufacturers’ recommended maintenance requirements and OEM standards.

Maintenance shall include quarterly Battery Discharge Tests and periodic shutdown and load test of all uninterrupted power systems to ensure reliability.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

UPS provides electrical power to meet the temporary load demand for the duration of a power outage or the designed time period.

UPS activates to restore temporary electrical power instantaneously following loss of power.

UPS activate to ensure uninterrupted service to critical systems.

Objective Related Information Performance

Standard

3.3.7 Medical Air, Gas and Vacuum Systems

The Contractor shall perform preventive maintenance on medical air, gas and vacuum systems to ensure safe, reliable, uninterrupted service.

Description of the medical air, gas and vacuum systems is provided in J-1502000-06.

Medical gas systems include oxygen, nitrogen, and nitrous oxide systems.

The Contractor shall comply with NAVFAC MO-206, Maintenance and Operation of Air Compressor Plants, NAVFAC MO-209, Maintenance of Steam, Hot Water and Compressed Air, NFPA-99 UFC 4-510-01

Military Medical Facility, , TJC, all applicable NFPA codes, manufacturers’ recommended procedures and OEM requirements and standards.

In addition to PM program services the Contractor shall also be responsible for maintaining the medical gas storage areas, storage of gas cylinders and tanks, monitoring inventory levels and notifying NAVHOSP personnel when reordering of supplies is necessary in accordance with MEDLOG and NAVHOSP Facilities requirements. The Contractor shall sponsor delivery trucks on and off the installation, load and unload medical gas supplies, and transport supplies to storage areas or medical gas rooms as necessary.

The Contractor shall provide all medical gas tanks and cylinders.

The Contractor is not responsible for procuring gas for supplied tanks.

The Contractors shall have a contingency plan to provide required services in the event any of these services are lost (due to other than scheduled

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Inventories are maintained IAW with NAVHOSP facilities requirements.

Medical air, gas and vacuum systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with NAVFAC, The Joint Commission standards, NFPA and OEM specifications.

Systems are in operation 100% of the time.

Objective Related Information Performance

Standard maintenance) to an area that cannot perform the mission without the service. An example would be medical air to a surgical suite.

The Contractor shall submit a Compressed and Medical Air, Gas & Vacuum Systems Maintenance Report per Section F. The report shall state all maintenance activities conducted on the systems to ensure system certification and compliance with NFPA Standard 99.

3.3. Communication

Systems

The Contractor shall perform preventive maintenance on nurse call, paging, and central music systems to ensure safe, reliable, uninterrupted service.

Description of the communication systems is provided in J-1502000-06.

Maintenance shall comply with Legislative Decree (D.Lgs) 81/08, D.M. 01 Sept. 2021 (and subsequent additions and modifications), all Applicable Codes and all OEM requirements and standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Communication systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with

OEM

specifications.

3.3.9 Intrusion

Detection Systems

The Contractor shall perform preventive maintenance on intrusion detection systems to ensure safe, reliable, uninterrupted service.

Description of the intrusion detection systems is provided in J-1502000-06.

Maintenance shall comply with all OEM requirements and standards.

Systems outages shall be coordinated with system users 72 hours in advance.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Intrusion detection systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with

OEM

specifications.

Objective Related Information Performance

Standard

3.3.10 Closed Circuit

Surveillance Systems

The Contractor shall perform preventive maintenance on closed circuit surveillance systems to ensure safe, reliable, uninterrupted service.

Description of the closed circuit surveillance systems is provided in J-1502000-06.

Maintenance shall comply with all OEM requirements and standards.

Systems outages shall be coordinated with system users 72 hours in advance.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Closed circuit security surveillance systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with

OEM

specifications

3.3.11 Automatic, Fire

and Roll-Up Doors

The Contractor shall perform preventive maintenance on automatic and fire doors to ensure safe, reliable, uninterrupted service.

Description of the automatic, fire and roll-up doors and shutters is provided in J-1502000-06.

Maintenance shall comply with all OEM requirements and standards.

The Contractor shall ensure fire doors remain in proper condition to minimize the spread of smoke and fire, in accordance with NFPA 80, Standard for Fire Doors and Other Opening Protectives; NFPA 105:

Standard for the Installation of Smoke Door Assemblies and other Opening Protectives;

NFPA 101, Life Safety Code;

NFPA 221, Standard for High Challenge Fire Walls, Fire Walls, and Fire Barrier Walls;

ASTM E 2174 Standard Practice for On-Site Inspection of Installed Fire Stops, and TJC requirements. Where requirements conflict, the most stringent shall apply.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Doors are maintained and repaired to sustain a fully functional and operable condition in accordance with

OEM

specifications

3.3.12 Swimming Pool The Contractor

shall perform preventive maintenance on swimming pool

Description of the swimming pool is provided in J-1502000- 07.

performed in accordance with the Contractor's PM schedule and

Objective Related Information Performance

Standard equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain swimming pool equipment in accordance with OEM recommended procedures.

The Contractor shall ensure compliance with NAVMED P- 5010-4 ‘Manual of naval Preventive Medicine – Swimming Pools and Bathing Places’ – ‘Sanitary Control and Surveillance of Swimming Pools’, NAVFAC MO-210 – ‘Operation and Maintenance of Swimming Pools’, and local environmental regulations.

applicable technical requirements.

Systems are maintained in fully operable condition, in compliance with

OEM, NAVFAC,

NEPA, UFC, CEI,

and Host Nation standards.

Documentation submitted per section F.

3.3.13 Facility Electric

Systems

The Contractor shall perform preventative maintenance on facility electric systems to ensure systems are fully…