Annex 1501000 Facility Management.pdf
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- Solicitation number
- N6247025R0020
About this file
This document is a Performance Work Statement (PWS) for Facility Management services at U.S. Naval Air Station Sigonella (NASSIG) in Italy. The contract requires the contractor to provide comprehensive facility management support, including Infrastructure Condition Assessment Program (ICAP) services and Condition Based Maintenance Management (CBMM). Key responsibilities include maintaining an accurate asset inventory in NAVFAC MAXIMO, performing annual condition assessments on equipment, updating asset data within 10 days of identification, and ensuring data completeness and accuracy.
The scope covers recurring and non-recurring work, with specific performance objectives around real property infrastructure support. The contractor must provide qualified personnel, complete customer service training, and engage in the Navy's facility investment strategy. Special requirements include system access to NAVFAC MAXIMO, with the government providing initial training. Non-recurring work can be ordered through DoD FEDMALL or task orders, with performance periods and specific work locations to be specified in each order. The overall goal is to support warfighter readiness by maintaining fully functional facilities at the lowest possible life cycle cost.
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Text version
Section C – 1501000 Facility Management
1501000 – Facility Management Spec Item Title 1 General Information
1.1 Concept of Operations
2 Management and Administration
2.1 Definitions and Acronyms
2.2 Personnel
2.2.1 Certification, Training, and Licensing
2.3 Special Requirements
2.3.1 System Access
2.3.2 System Training
2.3.3 Facility Investment Strategy
2.4 Records and Reports
2.5 References and Technical Documents
3 Recurring Work
3.1 Infrastructure Condition Assessment Program (ICAP) Services
3.1.1 Inventory Management
3.1.2 Condition Assessment
4 Non-Recurring Work
Spec Item Title Description 1 General
Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment required to perform Facility Management services at U.S. Naval Air Station Sigonella (NASSIG), Italy, and outlying support sites.
1.1 Outline of Services The intent of 1501000 Facility Management is to specify the requirements for facility management services including but not limited to Condition Based Maintenance Management (CBMM) / Infrastructure Condition Assessment Program (ICAP) support.
Preventive maintenance (PM) inspection of systems and equipment and other Sustainment, Restoration, and Modernization (SRM) work are covered under 1502000 Facility Investment.
Spec Item Title Description 2 Management and
Administration
2.1 Definitions and
Acronyms
Definitions and Acronyms are provided in J-1501000-01.
2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience, and skills required to provide facility management services.
2.2.1 Certification, Training, and Licensing
The Contractor’s personnel who regularly engage in customer interface shall present a professional appearance and use customer interaction best practices.
Contractor personnel shall complete customer service training within 30 days of assignment and attend refresher training annually thereafter.
2.3 Special
Requirements
2.3.1 System Access The Government will provide access to the following systems: NAVFAC
MAXIMO.
Asset and condition rating data created by the Contractor shall be manually entered directly into NAVFAC MAXIMO.
The Contractor shall submit a complete list of personnel requiring access to these systems per Section F and provide information on each employee as required by Government information technology personnel.
Additional information regarding NAVFAC MAXIMO data requirements and account access is provided in Spec Item 2.6.8 in Annex 0200000.
2.3.2 System Training The Government will provide one, three-day training session on the systems identified above. In addition, the Government will provide technical assistance to the Contractor’s functional systems manager for five working days prior to full performance start date.
Periodically, the Government will provide no-cost training on new systems and system enhancements to a limited number of Contractor personnel who are expected to provide training to remaining Contractor personnel. The Contractor shall send employees to Government-directed training on forthcoming systems either on-site or at a location specified by the Government. All costs of attendance at either on-site or off-site training, including, but not limited to, wages, travel, and per diem shall be borne by the Contractor.
2.3.3 Facility Investment
Strategy
The Contractor shall engage in the Navy’s facility investment strategy to provide efficient and effective facilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.
2.4 Records and
Reports
Reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.
2.5 References and
Technical Documents
Performance Objective Related Information
Performance Standard
3 Recurring Work The Contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements.
Facility inventory is provided with 1502000, Facility Investment.
Site maps are provided in J- 0100000-01.
The Contractor shall be knowledgeable of and comply with installation facility management reporting and coordination requirements.
Facility management services performed as specified.
Facility management services are completed within the specified time.
3.1 Infrastructure
Condition Assessment Program (ICAP) Services
The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support Condition Based Maintenance Management
(CBMM).
As part of CBMM, the Contractor shall perform ICAP services by maintaining an accurate asset inventory within NAVFAC’s MAXIMO and performing periodic condition assessments.
Descriptions of assets are provided in:
J-1502000-03 Facilities
Description
MAXIMO asset data complete and accurate.
Asset condition assessment complete and accurate.
MAXIMO data updated within the specified time.
3.1.1
Inventory Management
The Contractor shall manage asset inventory to ensure accurate asset information is available for
CBMM.
The Contractor shall be responsible for all changes to asset inventory updates within NAVFAC MAXIMO including adding, deactivating, and updating assets.
The Contractor shall provide updated assets inventory to the Government per Section F.
The Contractor shall perform condition assessments on all equipment maintained under the Integrated Maintenance Program (IMP) specified in 1502000, Facility Investment to support ICAP and CBMM.
The Contractor shall update MAXIMO upon identification of discrepancies in inventory (e.g.
assets with incorrect data elements, assets that no longer exist, or assets found that are not within current inventory).
The Contractor shall submit a Summary of NAVFAC
NAVFAC
MAXIMO asset data updated within 10 days of identification or notification of change.
Asset data fields required in
MAXIMO
complete and accurate.
Performance Objective Related Information
Performance Standard
MAXIMO Asset Changes report per Section F.
Required data fields for updates to asset information are indicated in J-0200000-06.
The process for providing MAXIMO asset updates are specified in Spec Item 2.6.8 in Annex 0200000.
3.1.2
Condition Assessment
The Contractor shall assess and document asset condition to ensure accurate condition information is available for
CBMM.
The Contractor shall perform condition assessments on all equipment maintained under the Integrated Maintenance Program (IMP) specified in 1502000, Facility Investment to support ICAP and CBMM.
The Contractor shall assess equipment condition annually and document the characteristic meter readings within NAVFAC MAXIMO. Condition assessments shall also be updated after equipment/assets have been repaired or replaced and any time a significant change in condition is noted.
The meter group description and direct condition rating guidance for each Uniformat Classification is listed in J- 1501000-02. The General Direct Condition Rating Guidance is shown in J-1501000-03.
Required data fields for updates to uniformat condition rating for each meter group provided in J- 0200000-06.
The process for providing MAXIMO characteristic meter reading updates are specified in Spec Item 2.6.8 in Annex 0200000.
Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive
Characteristic Meter Reading updates for all required assets do not exceed 365 days.
Characteristic Meter Reading data fields required in
MAXIMO
complete and accurate.
Direct condition rating reflective of current asset status.
Performance Objective Related Information
Performance Standard
Preventive Maintenance (PM) circumstances.
1501000 - Facility Management Spec Item Title Performance
Objective Related Information Performance
Standard 4 Non-recurring
Work Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the
PROCEDURES
FOR ISSUING
ORDERS clause in Section G. The order will specify the exact location and types of work to be accomplished. The period of performance will be specified in each order.
Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.
Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.
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