PreBid Conference Amend 5.pdf

Preproposal Meeting April 6, 2009 RFP AG-05G1-S-09-0010 IDIQ Road Work for Colville NF Page 1 of 5

Pre-Proposal Meeting

IDIQ Road, Bridges and Other Structures, Colville National Forest, RFP AG-05G1-S-09-0010 Pre-Proposal Meeting, April 6, 2009

Name , Company’s Name, and

Address

Telephone Number Prime Subcontractor

Cathy Van Alyne, Contract Specialist, Colville National Forest 765 South Main Colville, WA 99114

509-684-7114

Ginger Gilmore Forest Transportation Manager Contracting Officer Representative Technical Contact for Project B Vulcan Road Reconstruction Colville National Forest

509-684-7246

Bruce Bailey Civil Engineer Technical Contact for Project A Growden Energy Dissipater Colville National Forest

509-684-7220

Mary Hendricks, Asst Trans Manager – Road Dev.

Colville National Forest

509-684-7245

Caleb McNamara MACNAK Construction 20752 Road A.3 NW Soap Lake, WA 98851

509-760-1275 Prime

T.D. King MACNAK Construction 20752 Road A.3 NW Soap Lake, WA 98851

509-270-8139 Prime

Ken Maupin Maupin Construction

PO B 203

Ione, WA 99139

509-442-3484 Prime

IDIQ Road Work for Colville NF Page 2 of 5

Jay Hedrick Versatile Industries PO Box 275 Ione, WA 99139

509-442-2444 Prime

Nat Baker Colville Construction 572 Old Arden Highway

509-684-8580 Prime

Tim Thompson Knife River 485 Spanish Prairie Road

509-684-6257 Subcontracting

Jeff Brunette McNamee Logging 4153 Old Highway Road Northport, WA 99155

509-732-6288 Prime

John Hansen Hansen Logging PO Box 168 Chewelah, WA 99109

509-935-4515 Prime Subcontracting

Sherri Hansen Hansen Logging PO Box 168 Chewelah, WA 99109

509-935-4515 Prime Subcontracting

Bob Say Saybr Contractors 3852 South 66th Street Tacoma, WA 98409

253-531-2144 Prime Subcontracting

Pete & Patti DeLange Boulder Creek Contracting PO Box 848 Winthrop, WA 98862

509-996-3513 Prime

Shaun Wuesthoff Wuesthoff Excavation 2859 Highway 231 Valley, WA 99181

509-937-4149

Prime Subcontracting

IDIQ Road Work for Colville NF Page 3 of 5

Notes – Pre-Proposal Conference:

Cathy Van Alyne provided:

An overview on of Indefinite Delivery Indefinite Quantity Contracts (IDIQ);

How the process for establishing individual contracts differ from ordering work on task orders;

The advantageous of having an IDIQ contract;

How task orders will be ordered, awarded and administered;

Service task order or construction task order;

Contract guarantee amount, minimum and maximum order limitations, and ceiling price;

Bonding requirements;

Scope of the contract;

Technical proposal requirements (Section L – Amendment #4);

Past performance requirements (Section L) Evaluation criteria (Section M – Amendment #4);

Projects currently on the acquisition plan.

Summary of Amendments

Indefinite Delivery Quantity Contract (IDIQ) – A contract providing for an indefinite quantity, within stated maximum or minimum limits of specific supplies or services to be furnished during a fixed period with deliveries to be scheduled by placing orders with the Contractor. When the Government has a need and funding is available, the Government may elect to use this contract allowing specific project to be added via Task Order as they develop.

With this type of contract, the Government has a minimum guarantee amount (which the Contractor will receive even if the orders placed do not total up to that amount) and the contract also has a minimum order and maximum order limitation for each task order.

The minimum guarantee is obligated at time of award. For this contract it is $2,000.00. The maximum for all awards is $1,000,000.

This contract is not mandatory the Government uses it. It is a tool which the Government may elect to use.

AG-05G1-S-09-0018, Culverts is advertised on the FedbizOpps.

Potential Future Projects:

Acquisition Plan 06EW210938916 Sherry Lake Decommissioning 06EW210938915 Campground Seal Coat Road Repair 06EW210936492 Road Improvements 06EW210936489 Road Maintenance for Drainage 06EW210939481 Silver Creek Trail Bridge Replacement 06EW210936396 Snow Plowing

The acquisition plan is amended throughout the year. Some Title II projects which may be added includes Brushing, Road Decommissioning and Rock Crushing in 3 Pits. Currently these project are not approved and may not be selected.

IDIQ Road Work for Colville NF Page 4 of 5

When the Government has a need and funding is available, the Government will place a task order with the Contractor. Funding is obligated at the time of the task order.

For this solicitation, the Government will make multiple awards. Each time the Government has a need, the Government will send the request out to the Contractors which were awarded the basic contract and in accordance with the Task Order Competition clause located on page 7. Then receive quotes back and then place the task order with the low offeror.

Contract will be effective from date of award through May 30, 2012.

Bonding may be required.

This may be a service or construction task order.

Scope of the contract is on page 5

This solicitation is posted on the Fedbizopps, however task orders are not posted

No faxes are approved.

Amendment Summary:

Amendment A. Added Vicinity Map and Bid Bond form. It also deleted Example Project 1.

Amendment 2. Incorporated Project A, Growden Energy Dissipater into the solicitation.

1. Construction Project. Estimated between $25,000 and $100,000. Therefore, payment bond will be required.

Amendment 3. Incorporated Project B, Vulcan Road Reconstruction into the solicitation.

1. Construction Project. Estimated between $100,000 through $250,000. Therefore, a bid guarantee is required. Also a payment and performance bond will be required.

Amendment 4.

1. Incorporated revisions in Section B and C.

2. Also incorporated example Project C.

3. Revised AGAR 452.215-71. Proposal Submittal

4. Revised Section M – Evaluation Criteria.

Amendment 5: Will be coming out. It will update the Proposal Due Date to April 27, 2009. It will update the Davis Bacon Wage Determination. It will incorporate the Pre-proposal Meeting Notes. It will add the pictures for Project B. It will add the specifications for Project C.

IDIQ Road Work for Colville NF Page 5 of 5

Bruce Bailey went over the Project A, Growden Energy Dissipater

The work needs to be completed by June 12, 2009 due to Air Force contract in the same area.

Project is estimated between $25,000 to $100,000. Payment bond will be required once task order is awarded.

Ginger Gilmore went over Project B, Vulcan Road Reconstruction

This project once was considered part of a Stewardship requirement. The Forest has decided to pull the road construction part out of the Stewardship.

Project is estimated between $100,000 to $250,000; therefore, a bid guarantee is required with proposal. When task order is awarded both payment and performance bonds will be required.

The Government handed out pictures of the road areas. The pictures are attached to this modification.

For material sources, the Contractor may contact Stotts Construction from Republic, Washington. They have two places for material: Malo Lake and the Pit Shop.

Ginger Gilmore went over Project C, Example Only of Road Maintenance Services.

This is an example project and is part of the business proposal. The Government will include the specifications in the next amendment.

Question. How long will the Contractor’s have to respond to the task orders.

Answer. There is not a certain amount of time. The Government hopes to give the Contractors a reasonable time period; however, in some situations, the Government will request a fast turn-around time.

Question: If Contractor does not blast or is not interested in the task order should they still provide a proposal.

Answer: It is understood that not all Offerors will be perform all types of work in every area, but it is to their advantage for the technical proposal to demonstrate the ability to perform as much variety as possible. Currently, based on the economy, each Contractor needs to know what his/her competition is. It is anticipated there will be competition for this contract. Therefore, Contractors should make sure everything is clearly addressed in their technical and business proposal requirements. Contractor who do not blast may consider subcontracting that portion of the work.