Addendum 003_RFQ_275_25_252_Epsten rev KM.pdf

Project No. 275-25-252

“Clendenin Building: North, South, West Building Envelope Repairs” Kennesaw State University

Kennesaw, Georgia April 16, 2025; rev. April 22, 2025

ADDENDUM 3 –

The purpose of this Addendum is to:

1. Adjust the Bid Submission Date to May 22, 2025

2. Provide responses to the RFI Questions

*Bid Documents and Bid Form will be released as Addendum 4 on May 1, 2025.

RFI QUESTIONS/REPONSES:

1. We have some paperwork that states the bid date as 4/22 and 5/1; please clarify? – Bid date is being extended to May 22, 2025 at 2:00pm.

2. Would it be possible to get the phase 2 documents before the bid date or at least a specific scope for phase 2? – Addendum 4 will be released on May 1, 2025 to include construction documents and all associated bid documents.

3. The documents states a 90-day duration. Given the amount of work involved, that’s not realistic, could the project be extended to 160 days? – Project schedule has been extended to require material completion within 160 days of mobilization.

4. I looked on the GA Procurement Registry today and didn’t see the job listed. – The job is listed on the GA Procurement Registry. All available documents are available on the “Documents” tab. Upon release of Addendum 4, all documents associated with this project will be available for download.

5. Are we to reinstall or replace the downspouts on the South elevation? – Downspouts are to be removed carefully with the intent of being reinstalled.

6. Do you have the information for the materials (manufacturer’s, product data, and color) used on the East elevation? – The Coppertone is a Taylor Clay- Dark red Brick Product Velour Clear Buff – Light color brick Argos Beige – Grout color

7. There was comment made that the lettering on the North wasn’t going to be re-used;

please clarify. – Existing lettering to be carefully removed and returned to owner. The decision to reinstall/permanently remove has not been finalized yet.

8. What is the restrictions in regard to work that will make noise for the occupants of the building? – KSU is making every effort to relocate classes out of the Clendenin Building for the duration of the project. This is not guaranteed. The majority of the work is expected to be completed during normal business hours.

9. The Bid Proposal Form indicates any alternatives are to be deductive only. Sheet A-000 indicates four add alternate items to be included. Please clarify what is to be included in the Bid Proposal Form. – Board of Regents projects only allow deductive alternates.

Addendum 4 will provide a list of deductive alternates that will need to have pricing applied for each item.

10. In the Bid Security Form, please verify for the bid bond information if the input amount can be stated as "in the sum of 5%" or if we need to input an exact amount. To be supplemented with Surety's standard bid bond form. – Bid bond will need to be provided BOTH formats ($-value and as a percentage “not less that 5%”).

11. Please verify if the steel supports need to be replaced at the north, west, and south elevations. This refers to lentils, bridge ledges, and window supports. – The intent is to reuse existing steel. Further details will be included in the construction documents released in Addendum 4 on May 1, 2025.

12. If steel supports are to be included, please verify if you would like this as an inclusion or alternate pricing. - The intent is to reuse existing steel. Further details will be included in the construction documents released in Addendum 4 on May 1, 2025.

13. At the south elevation, does the metal framing behind the louvers need to be replaced?

– The intent is NOT to replace the louvers.

14. Has the brick been ordered? We anticipate this to have a lead time of about 18 weeks. – Selected contractor will order brick at time of signed contract.

15. With a 90-day schedule, can noise issues be resolved without stopping work? – Bid date has been extended to 160 days from date of mobilization. KSU is making every effort to relocate classes out of the Clendenin Building for the duration of the project. This is not guaranteed. The majority of the work is expected to be completed during normal business hours. Certain situations may call for activities to be completed outside of normal business hours.

16. What percentage contingency will be available? – Contingency will be set at 10%, per Board of Regents requirement.

17. Due to the lack of substantial drawings for the north, south, and west elevations, please provide clarification on the scope of work. - Addendum 4 will be released on May 1, 2025 to include construction documents and all associated bid documents.

18. Due to page 3 of the Statement of Qualifications and the Bid Security Form being almost identical, please confirm that it is acceptable to put a note on page 3 of the form that states "Please refer to the Bid Security Form". This will prevent our surety company from essentially issuing us two bid bonds. – All bid has to be accompanied by a bid form.

19. Is it acceptable to provide bid alternates based on experience and recommendations from previous projects? – Board of Regents projects only allow for deductive alternates.

Addendum 4 will include the bid form which will list the deductive alternates that will be considered for this project.

End of Addendum 3

STEP II (RFP) Estimated Time Line

Event Projected Date

Projected Time

a. Owner issues notice to finalist firms to propose as instructed in RFQ 4/1/2025 TBD

b. Owner issues bidding documents to selected finalists (tentative) 4/1/2025 ---

c. Owner conducts Mandatory Pre-Bid Site Visit for finalists (tentative) 4/8/2025 10:00 AM d.Deadline to submit Questions 4/15/2025 2:00PM e.Deadline for responses 4/22/2025 2:00 PM

d. Deadline to submit Competitive Sealed Bids (tentative) 5/22/2025 2:00 PM