CAF_ADAIR_Industry_Day_Briefing_Slides.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

CAF ADAIR Industry Day

14 Feb 2017

Welcome

Maj Gen Jack McMullen

ACC/CV

Mr. Ted Uchida

ACC/A3-2

Agenda

Topics of Discussions

Rules of Engagement

Project Overview

Ms. Katie Weimer

Chief, Plans and Programs Division

ACC AMIC/DRX

Agenda

8:00 – 8:30am - Registration

8:30 – 8:45am - ACC/CV Opening Remarks Maj Gen Jack McMullen

8:45 – 9:00am - ACC/A3 Opening Remarks Mr. Ted Uchida

9:00 – 9:15am - Welcome

- Agenda

- Acquisition Team Roles & Responsibilities

Ms. Katie Weimer

9:15 – 10:00am - CAF ADAIR Program & Requirements* Mr. Steve Brannen

AMIC Program Manager

10:00 – 10:45am - CAF ADAIR Acquisition Overview & Contractual Aspects* Capt Hannah Kosirog

AMIC Contracting Officer

OPEN FORUM (14 Feb 2017)

*Questions may be asked throughout the briefing

INDIVIDUAL ONE-ON-ONE SESSIONS (14/15 Feb 2017)

50-minute sessions are available (by appointment only) beginning at 1:00pm on

Tuesday, 14 Feb, at the following address:

Crowne Plaza Hampton-Marina

700 Settlers Landing Rd, Hampton, VA 23669

Peninsula Room A

Please contact Ms. Tiffany Bray to schedule your one-on-one session.

Topics of Discussion

• Rules of Engagement

• Administration

• Communications with the Government

• AMIC / Project Overview

• Program Overview

• Acquisition Strategy / Solicitation Overview

• Open Forum Questions

• One-on-One Sessions

Administration

• Crowne Plaza Hotel Facilities

• Restrooms

• Emergency Exits

• Smoking Areas

• Industry/Attendee Folders

• Agenda

• Briefing

• Official Industry Day Question Sheets (Open Forum & One-On-One

Session)

• Government Questions for Industry Day

• Reference Documents

• Latest Draft PWS

Communications with the

Government

• Industry Day Questions:

• Submit open forum questions in writing on question forms

• Submit one-on-one questions in writing on question forms

(included in folders)

• Proprietary Information:

• Clearly identify to the Government any information you deem proprietary

• All items briefed today and discussed at the One-on-

Ones are preliminary and are subject to final acquisition strategy approval

• The Government will consolidate all written questions received and post the “official” answers to FedBizOpps

• Proprietary question responses will be provided directly to the company

• All communications from potential offerors shall be sent to: (accamic.drx.adversaryair@us.af.mil)

• After the final solicitation is released / posted, communications are limited to the CO

Communications with the

Government (cont) mailto:accamic.drx.adversaryair@us.af.mil

Project Team

Project Sponsor

Project Lead (PL)

Program Manager (PM)

Contracting Officer (CO)

Contracting Officer (CO)

Quality Assurance (QA)

Maj Gen Thomas Deale ACC A-3

Ms. Tiffany Bray, AMIC/DRXA

Mr. Steve Brannen, AMIC/DRXA

Ms. Christin Lockhart, AMIC/PKB

Capt Hannah Kosirog, AMIC/PKB

Mr. Scott Shelton, AMIC/DRQ

Mr. Andy Lipko, AMIC/DRQ

Functional Team

Mr. Rob Anderson, AMIC/PLGT

Mr. Florencio Garza, ACC/A4NS

Maj Chris Vance, ACC/A3TO

Mr. John Saghera, ACC/A3TO

Mr. Bruce House, AETC/A3ZF

LtCol David Unruh, ANG/ACC/A3G

LtCol Kevin Cruson, AFRC/A3DV

Maj Graham Stewart, PACAF/A3/6TV

Functional Director

Legal Advisor

Base Monitor

Director of Small Business

AFPEO/CM Action Officer

SAF/AQ Action Officer

Mr. Steve Lahr, AMIC/PMS

Ms. Beatrice Foster, ACC/JAQ

Mr. Christopher Williams, AFICA/KC

Mr. Tonney Kawuh, ACC/SB

Maj Cal Gentry, AFPEO/CM

Maj Brandon Sandoval, SAF/AQ

AMIC Overview

• Direct Reporting Unit under ACC’s Vice Commander

• Provide cradle-to-grave integrated program and contract management for complex service acquisitions

(>$100M), as well as specialized contracting in support of ACC

• Primary Mission Partners: ACC Directorates, ACC

Tenants, ACC Wings, Host Nations, COCOMS, and

MAJCOMs

• Manage 15 complex programs supporting various mission sets

• Contract portfolio exceeds $15B

AMIC Global Footprint

AMIC HQ

AMIC Personnel and/or Major Program Site

AMIC Contract Performance Location

USNORTHCOM

USSOUTHCOM

USAFRICOM

USPACOM

USEUCOM

USCENTCOM

AMIC PROGRAMS/CONTRACTS IN 37 COUNTRIES

AMIC Integrated Culture

• Only SPO Type / Acquisition Center of Excellence organization in the Air Force

• Dedicated Program Managers, Contracting Officers, and Quality

Assurance personnel

• Embedded Functional support (i.e., Comm/Electronics, Logistics, Civil Engineering, Finance, Legal, etc.)

• Report to single Director

• Utilize project management principles for complex service acquisitions. Project Lead assigned to facilitate team and employ project management discipline

• Develop contracted programs and manage them with a mission-focused mindset (Measure of our/your success)

AMIC Organizational Chart AMIC Director

(SES)

PK (NH -04)

Deputy Director, Contracting

PM (NH -04)

Deputy Director, Program Management

DD (O-6)

Deputy Director

Det 1

North Warning Sys

Ottawa, Canada

PMS

Mission Support

Division

PMT

CN&GT

Division

PMA

Aircraft MX

Division

PCE

Civil Engineer

Division

PMC

AFCENT Support

Division

PLG

Logistics

Division

DRQ

Quality Assurance

Division

SEM

Sr Enlisted Manager

XO

Executive Officer

DRE

Executive Support

PKC

Contracting

Division

PKS

Contract Spt

Division

PKA

Contracting

Division

PKB

Contracting

Division

PKD

Contracting

Division

JWAC

Contracting

Division

DRR

Financial Mgt

Division

DRJ

Legal

Division

DRX

Plans & Programs

Division

Det 2

25 AF

Contracting Support

DSS

Director’s Support

Staff

16 - Officers

116 - Enlisted

253 - Civilian

31 - CMEs

FY17 Total AMIC Manpower

Workforce - 424

CAF AdAir Portfolio Oversight -

Acquisition Authorities

• Acquisition falls under the OSD AT&L / Defense

Procurement and Acquisition Policy (DPAP) portfolio

• Acquisition Authority and Source Selection Authority falls under the Air Force Program Executive Office for

Combat and Mission Support (AFPEO/CM)

• Clearance Authority falls under the Air Force Installation

Contracting Agency, Operating Location ACC (AFICA/KC)

• A Multi-functional Independent Review Team (MIRT) and

DPAP Peer Review Team will be utilized for third-party contracting and technical reviews

Project Milestones

Milestones Date

Post Draft Performance Work Statement (PWS) 3 Jan 17

Sources Sought 31 Jan 17

Industry Day / One-on-Ones 14-16 Feb 17

Release Draft Solicitation 24 Jul 17

CAF ADAIR Site Visits (Locations TBD) Jul - Sep 17

Final Solicitation Issued 11 Jan 18

Pre-Proposal Conference 29 Jan 18

Proposals Due (~60 days allotted for preparation) 15 Mar 18

Source Selection (9 months allotted) 16 Mar 18 – 2 Jan 19

Contract Award 4 Jan 19

Transition (~120 days allotted) 7 Jan – 10 May 19

Performance Start 13 May 19

Program Overview

Mr. Steve Brannen

Program Manager

ACC AMIC/DRXA

Why We’re Here

Our goal is to execute a cost-effective, mission focused acquisition

Together we are building a capability

We need your help!

• We want your professional inputs

• What is the right source selection methodology?

• What is the best CLIN structure?

• What is the right timeline for deliverables?

• What are your thoughts on our service summary delivery metrics? The quality requirements?

• What did we overlook?

• What are the critical issues for you?

• Everything is in draft; virtually every issue open for discussion

Program Overview

• Mission

• Contract Scope of Work

• Controlling ADAIR Operations

• Concept of Operations

• Performance Work Statement (PWS)

• Program Risks

Mission

Meet the CAF capacity and capability requirements for advanced and realistic adversary air support. The long-term goal of the CAF ADAIR contract is to progressively expand aircraft system capabilities to replicate peer combatant threats.

CAF has shortage of ~40K sorties per year

Capacity need is ASAP

Current adversary air threat capability does not replicate threats

Government will progressively expand aircraft performance threshold and objective attributes over the period of performance

Contract Scope of Work

• Provide complete ADAIR services including, aircraft, pilots, aircraft maintenance, support equipment, program and contract management to meet Task Order PWS requirements

• Task Order locations may expand over time to support

CAF ADAIR requirements

• Contractor operations may be located on or off-station as required to best support tasked Operating Locations

(OLs). Currently there are 12 projected OLs

• Program/Contract Management: Exercise management and control for performance requirements contained in PWS

• Comply with work, services, operations, safety, security, environmental, and technical data/manual requirements

• Provide management, personnel, materials, supervision, and other items necessary to perform services

• Operations & Maintenance (O&M): Perform ADAIR O&M services

• Mission Support/Integration: Integrate contractor operations into on-base as required by PWS. Includes, but not limited to management of GFP/GFE, information/computer management and security

LANGLEY

EGLIN

HICKAM

NELLIS

SJ

HOLLOMAN

LUKE

KINGSLEY

KELLY

TUCSON

HILL

Tyndall

Locations/Sorties

OL Sorties Presence On/Off base

Eglin AFB, FL 2140 Continuous On

Hickam, HI 2930 Continuous Off

Hill AFB, UT 768 Deployment On

Holloman AFB, NM 3168 Continuous Off

Kelly Field, TX 58 Deployment Off

Kingsley Field, OR 940 Continuous Off

Langley AFB, VA 3840 Continuous On

Luke AFB, AZ 1472 Continuous Off

Nellis AFB, NV 7500 Continuous On

Seymour Johnson

AFB, NC

2589 Continuous Off

Tucson, AZ 960 Continuous Off

Tyndall AFB, FL 1920 Continuous On

Locations/Sorties

Controlling ADAIR Operations

• Controlling ADAIR and managing risk crucial to safe and effective operations; control exercised through a combination of measures

• USAF Airworthiness assessment process

• Compliance with DOD, FAA, OSHA, and applicable AF service guidance

• Mandatory adherence of AFI 10-220 Contractor Flight and Ground

Operations

• Government Flight Representatives (GFR) & Government Ground

Representatives (GGR) surveil operations

• IS 9000:2015 Quality Standard – Quality Management System

• Quality Assurance Surveillance Plan (QASP)

• More extensive semi-annual audits of contractor operations and continued airworthiness

• AMIC engaged with the USAF Airworthiness (AW) office and State

Department/ATF; identified as source selection advisors

• Title 14, Code of Federal Regulations (14 CFR)

• FAA Advisory Circular AC No: 00-1.1A

• US Armed Forces PAO Decision Tool, 07 July 2014

• Airworthiness Bulletin 1012

• Air Force Policy Memorandum to Establish Policy for

Contract Air Support for Adversary Air and Joint Terminal

Attack Controller Contract Close Air Support, 7 May 16

• AFI 10-361 Contract Adversary Air and Joint Terminal

Attack Control Close Air Support

• DCMA 8210.1C/AFI 10-220 Contractor Flight and Ground

Operations

• DoD/USAF Service guidance within other mandatory compliance documents listed in Appendix B

Concept of Operations Mandatory Requirements

• Flight operations will be Public Aircraft Operations (PAO)

• Airworthiness Assessment (AW)

• AW policy/procedures identified in Air Worthiness Bulletin (AWB)-1012

• All ADAIR contractor aircraft are required AW certification

• The Contractor(s) shall support the USAF airworthiness assessment and must provide Aircraft Airworthiness Data Package (AADP) to the

Contracting Officer (CO) for each aircraft to be utilized for this contract

• USAF Airworthiness office Technical Airworthiness Authority will assess airworthiness

Airworthiness

• AMIC ADAIR Program Office (GPO) is the Government’s manager of the ADAIR contract; OPR for the PWSs

• AMIC ADAIR Program Manager (PM) is a first level management tier to communicate significant issues, new requirements, and problems areas

• AMIC Contracting Officer (CO) has the authority to enter into, administer, terminate contracts, or direct the Contractor. The AMIC CO is the only person with legal authority to make contract requirements binding

• ACC/A3T is the CAF requirement owner and as such determines ADAIR services priorities and supported locations

• The respective OL host Operations Groups (OGs) are wing-level requirement owners who identify their Group

ADAIR requirement needs to ACC A3T via respective

MAJCOM A3T offices

Gov’t Concept of Operations subject to ACC, AETC, ANG, AFRC, and PACAF MAJCOM approval

• Each OL must provide a Government Flight Representative

(GFR) and Government Ground Representatives (GGRs) to surveil flight operations, including deployment locations

• GFR and GGRs must complete DCMA/DAU GFR course and receive further training provided by AMIC

• AFICA KC (OL-ACC) is the GFR approving authority responsible to designate OL GFRs, as nominated by using wings.

• OL GFR and GGRs are responsible to surveil the Contractor using the criteria outlined in the PWS, AFI 10-220, Contractor’s

Flight and Ground Operating Procedures, Quality Assurance

Surveillance Plan (QASP) and the approved Quality

Management System (QMS)

Gov’t Concept of Operations subject to ACC, AETC, ANG, AFRC, and PACAF MAJCOM approval

• Initial Contract Performance Review performed 30 days after contract performance begins at each OL

• Determination that the contractor is performing within the estimated cost, schedule and performance parameters of the contract

• Semi-annual Audits focused to:

• Ensure contractor performance IAW contract requirements both from a capacity and capabilities standard

• Evaluate continuing airworthiness of aircraft through audit of aircraft maintenance documentation, management of OEM mandated time-change program, and aircraft structural integrity inspection program

• Special interest items as identified by the government

• Also audit GFR/GGR execution of AFI 10-220 duties

• Contractor Program Manager: Each awarded contractor is required to provide a PM and alternate responsible for the performance of all work their company is awarded on this contract

• Has full authority to act for the contractor on all matters

• Direct interactions with AMIC CO and PM to discuss/resolve contractual issues

• Site Manager: Each awarded contractor is required to provide a Site Manager at each contractor-operated site responsible for performance of the work at that location

• Direct involvement with the Government Flight Representative (GFR) and Government Ground Representative (GGR)

• Direct involvement with supported unit leadership

Contractor

PWS Overview

• Program Management:

• Contractor PM: Responsible for performance of all work and the single interface between Gov’t and Contractor personnel

• Management/Operational Control: Contractor retains full responsibility for performance of requirements set forth in the PWS

• Human Resources: Provide fully trained/qualified workforce

• Contract Administration: Provide all data and information including

Contract Data Requirements List (CDRL) deliverables, operating instructions, and records as required

• Financial Management and Reporting: Develop and submit financial management report according to CDRL

• Adhere to all publications and instructions as coded mandatory without deviation

• Operations and Maintenance:

• Provide Contractor Flight and Ground Operations Plans (FOP & GOP) for government review/approval

• Provide advanced ADAIR sorties to meet Task Order PWS requirements

IAW Gov’t approved FOP & GOP

• Adhere to the requirements of AFI 10-220 and local directives

• Provide a scheduling function to plan and coordinate all required ADAIR air operational requirements including annual, monthly, weekly and daily flying scheduling requirements

• Ensure aircraft are maintained IAW FAA regulations/standards and applicable technical repair guidance/manuals

• Ensure pilots and aircraft maintenance personnel are qualified and current

(continued)

• Mission Support/Integration: On-Base

• At a minimum host-base may provide:

• Operations and Maintenance office(s) and work space

• Hangar space as available

• Access to maintenance repair shops (non-interference)

• Access to Base Operations Flight Planning, Weather and Services facilities

• Aircraft Fuel

• On-Base Gov’t provided services listed in PWS Section C

• Off-Base: Contractor is responsible to acquire and/or furnish all required facilities, materials, and equipment to meet ADAIR OL requirements

• General Information

• Contract security clearance level is Secret

• Some contractor personnel may be required clearance to Special

Access Programs

• Visitor Group Security Agreement required if on base

• Contractor Security Manager required

• COMPUSEC, INFOSEC, OPSEC requirements

• On-Base requires facility manager custodian

• Contract Data Requirement Lists (CDRLS)

A01 Organizational Structure and Personnel Listing

A02 Air Worthiness Data Package

A03 Flight Operating/Ground Operating Procedures

A04 Quality Manual

A05 Service Contract Cost Performance Report

A06 Monthly Summary

A07 Property Control Plan

A08 Environmental Protection Plan

A09 Environmental Safety and Health Plan

A10 Mishap Report

Services Summary

• Services Summary (SS): Identifies critical factors for the successful performance of requirements

• Purpose: Lists performance objectives for required service

• Components: States performance objective, standard, and threshold for each critical success factor (accept/reject point)

• Program Management

• Operations & Maintenance

• Mission Support

(SS continued)

# OBJECTIVE STANDARD THRESHOLD

1. Integrated Program

Management:

Provide and maintain comprehensive, pro-active, integrated program management that focuses on meeting or exceeding customer requirements and ensures compliance to all mandatory, statutory, and regulatory requirements.

Meet or exceed customer requirements & expectations

Establish unity of purpose and direction in achieving mission objectives. Performing management reviews. Taking action as a result of those reviews. Analyzing data to make fact-based decisions

Create organizational value by fostering a mutually beneficial relationship with the

Government

No major non-conformances are allowed

# OBJECTIVE STANDARD THRESHOLD

1. Integrated Program

Management: (cont)

Provide and maintain comprehensive, pro-active, integrated program management that focuses on meeting or exceeding customer requirements and ensures compliance to all mandatory, statutory, and regulatory requirements.

Reference: PWS Section A, Paragraph 2.2

Personnel:

Maintain qualified pilots, maintenance /other workers as required to meet ADAIR mission requirements

Data:

CDRLs 100% on time delivery and accuracy

No major non-conformances are allowed

No major non-

# OBJECTIVE STANDARD THRESHOLD

2. Operations &

Maintenance:

Provide sufficient aircraft availability to meet Task

Order mission requirements as scheduled.

Reference: PWS Section A, Paragraph 2.2.4

Provide sufficient pilots to fly operational missions to meet

Task Order requirements as scheduled.

Reference: PWS Section A, Paragraph 2.2.7

See applicable Task Order for prescribed aircraft requirement

See applicable Task Order for prescribed requirements.

Performance is acceptable when the performance standards are met.

Performance is acceptable when the performance standards are met.

# OBJECTIVE STANDARD THRESHOLD

2. Operations &

Maintenance:

Provide acceptable flight mission effectiveness *

Reference: PWS Section B, Table 1.5

Ensure complete adherence to Government approved

Contractor Flight and

Ground Operations Plan

Reference: PWS Section A, Paragraph 2.2.6

Mission effectiveness ≥ 95% *

100% adherence to approved plan

No major non-conformances are allowed

No major non-conformances

Mission effectiveness defined on next slide

• Mission effectiveness evaluated utilizing the following criteria:

• Pilots available 30 minutes prior to brief, available for mass brief and available post individual briefs 5 minutes prior to step.

• Takeoff IAW supported MDS standards (e.g. 30 prior/15 late). All planned aircraft make take off or spared w/in 15 minutes.

• On station prior to vulnerability period.

• Threat presentation IAW brief, tactics change only if desired/briefed. TOT +- 1 minute. Kill remove IAW ROE.

• No training rule violations.

• Provide Desired Learning Objectives (DLOs).

• 90% accuracy on declared kills/shots

• Land within planned window, or as briefed if operating on-base

• ADAIR pilots available 30 minutes prior to mass debrief ready to validate execution, kills, shots, battle damage assessment. Video/recordings cued up and available.

• ADAIR pilots available for mass debrief, as required for individual debriefs.

# OBJECTIVE STANDARD THRESHOLD

3. Mission Support (ESOH)

Comply with environmental, safety, occupational, and health requirements.

Reference: PWS Section A, Paragraph 2.2.12. Section B

Table 1.5

IAW OSHA and/or AFOSH

Standards, AFIs, AFMAN, EPA, and host base requirements

No major non-are allowed.

Program Risks

• Aircraft mobilization plan and execution

• Failure to meet USAF Airworthiness requirements

• Failure to successfully modify aircraft systems to meet aircraft performance attributes

• Logistics sustainment plan

• Safe flight operations

• Failure to adhere to aviation quality standards

• Ineffective Quality Management System

NOTE: Not all inclusive – all listed are considered High risk items

Aircraft Mobilization Plan

If the contractor fails to execute an effective mobilization plan (provide/modify aircraft) to meet

Government requirements, then ADAIR support will be deficient and training will be ineffective.

Control.

The Government will identify threshold and objective aircraft attribute requirements across the enterprise and specify required capabilities by option years.

Source selection criteria will evaluate an offeror's

Mobilization Plan. This plan should clearly outline the offeror's capability to acquire suitable aircraft, in sufficient quantities, modify as required with respect to required threshold/objective aircraft performance attributes. AMIC has identified the USAF

Airworthiness office and State Department/ATF as advisors to assist in evaluating the contractors mobilization plan. Post-award, the Government will closely monitor the contractors execution of their mobilization plan.

USAF Airworthiness Assessment (AW)

If the contractor’s aircraft cannot meet USAF

Airworthiness requirements, then sufficient aircraft with desired capabilities will not be available as needed at the earliest projected date to support ADAIR requirements. If this occurs ADAIR support will be deficient, and vital pilot training opportunities delayed or missed.

Control.

Engage closely with the USAF AW Technical

Airworthiness Authority (TAA) to ensure airworthiness criteria is clearly communicated to offerors. CO will compile Aircraft Airworthiness Data Package (AADP) from each contractor to present to the TAA for approval. This effort must be accomplished to efficiently or delays to mission execution, or insufficient aircraft will negatively impact the ADAIR mission.

Risk Event Risk Strategy

Aircraft Modification Execution

If the contractor's aircraft modification execution doesn't meet the PWS desired timelines, or fails, ADAIR support will be deficient, and vital pilot training opportunities delayed or missed.

Transfer & Control.

The Government will clearly identify required aircraft systems performance attributes across the enterprise and specify required capabilities by option years. Must communicate these to Industry throughout the acquisition process. Source selection criteria will evaluate an offeror's modification plan. AMIC will utilize a variety of SME sources(OEM, ALC SPOs, MAJCOM staff) to validate the viability of modification plans.

Contractor Sustainment Plan

If the contractor's logistics sustainment plan isn't robust with credible vendors and an effective supply-transportation chain, then aircraft availability will be degraded with significant impact to the

ADAIR support mission

Transfer & Control.

The Government will develop and utilize source selection criteria to evaluate offeror's Logistics

Sustainment Plan. This plan should clearly outline the offeror's source of supply, the vendor's availability of parts and supplies and the supply-transportation methodology to ensure adequate logistics support.

Safe Flight Operating Procedures

If the contractor fails to follow safe flight operating procedures, then there is increased, and significant risk of damage to aircraft, equipment, facility, or the local civilian community.

Control.

The contractor will be required to provide flight operating procedures for each operating location

IAW with AFI 10-220; procedures will be reviewed and approved by the Government during contract transition. The Government also must ensure the contractor's receive local area orientations, are aware of airfield capability risks and adhere to the local Flight Crew Information Files (FCIF) and in-flight guides. The GFR has the responsibility to surveil contractor flight operations and have focused attention on contractor performance to ensure safe operations. Operating location active duty Operations flight leads must augment the

GFRs efforts and be "eyes and ears" of the GFR to solidify the surveillance of flight operations. The

Government should include the Contractor’s

Aviation Safety team within the established

Wing/Group Flying Safety process. If the contractor does not follow the Government approved Flight

Operations Plan the CO can/will direct the contractor to cease operations.

Aviation Quality Standards

If the contractor fails to follow established aviation quality standards and provide safe and reliable aircraft then the Government will be exposed to significant operational risk.

Transfer & Control.

Contractor aircraft must be approved as airworthy by the USAF AW TAA. The contractor will be required to be compliant with ISO 9000:2015 and

AFI 10-220 ground operating procedures.

Contractor Ground procedures for each specific operating location are required by AFI 10-220. The submitted contractor procedures will be reviewed and approved by AMIC,ACC A3 & A4 during contract transition.

Ineffective Quality Management System (QMS)

If the contractor QMS does not adequately assess the quality and safety of services then the

Government will require additional oversight to ensure Government quality standards are met.

Transfer & Control.

The contractor shall have a QMS compliant with

ISO 9000:2015 and AFI 10-220 that identifies risk mitigation, safety adherence, PWS/SDS compliance, and compliance QMS audits. The

QMS will be evaluated in practice as part of the initial contract performance review IAW AFI 63-138.

GFRs, GGRs and AMIC DRQ personnel will audit contractor operations.

Acquisition Strategy /

Solicitation Overview

Capt Hannah Kosirog

Contracting Officer

ACC AMIC/PKBB

• Key Contractual Aspects

• Contract Type/Period of Performance

• CLIN Structure

• Source Selection Methodology

• Evaluation Factors and Subfactors

• Source Selection Process

• Draft Request for Proposal (RFP) Posting

• Site Visit/Pre-Proposal Conference

• Points of Contact

• One-On-One Information

Contracting Overview

Key Contractual Aspects

• Solicitation Number: FA4890-17-R-0007

• NAICS Code: 611512 – Flight Training

• Small Business Administration (SBA) Size Standard is $27.5 million

• Government Furnished Facilities (GFF): Appendix E

• Government Furnished Equipment (GFE): Appendix D

Appendix D & E not developed; will be accomplished as part of site survey process Jul – Sep 17

• Anticipate non-commercial acquisition (FAR Part 15)

• Small Business Set Aside Determination not yet established

• Market Research Set-Aside Questionnaire posted to FedBizOpps (FBO) on 3 Jan 17

• Government is currently evaluating Industry’s responses

• If Full & Open competition, Small Business

Subcontracting goal will be considered

• Subcontracting plans required for Large Businesses IAW FAR Part 19 –

Small Business Programs

Key Contractual Aspects

• Currently anticipating Multiple Award, Indefinite

Delivery/Indefinite Quantity (IDIQ) contract

• Firm-Fixed Price (FFP) w/ Cost-Reimbursable (CR) Line Items

• Period of Performance

• Contract: 1 base year plus 6 option years

• Transition: 7 Jan 19 – 10 May 19

• Base Year: 1 Jun 19 – 31 May 20

• Option Year 1: 1 Jun 20 – 31 May 21

• Option Year 2: 1 Jun 21 – 31 May 22

• Option Year 3: 1 Jun 22 – 31 May 23

• Option Year 4: 1 Jun 23 – 31 May 24

• Option Year 5: 1 Jun 24 – 31 May 25

• Option Year 6: 1 Jun 25 – 31 May 26

Contract Type

CLIN # TITLE TYPE DESCRIPTION

0001 Program Management FFP The Contractor shall perform all Program Management services IAW PWS

0002 Airworthiness FFP Total Price per aircraft to obtain airworthiness certification

0003 On-Base AdAir Support (Eglin AFB) FFP Total Price per flying hour for Operations Starting from Government Provided

Ramp Space

0004 On-Base AdAir Support (Hill AFB) FFP Total Price per flying hour for Operations Starting from Government Provided

Ramp Space

On-Base AdAir Support (Langley AFB) FFP Total Price per flying hour for Operations Starting from Government Provided

Ramp Space

On-Base AdAir Support (Nellis AFB) FFP Total Price per flying hour for Operations Starting from Government Provided

Ramp Space

On-Base AdAir Support (Tyndall AFB) FFP Total Price per flying hour for Operations Starting from Government Provided

Ramp Space

0008 Off-Base AdAir Support (Hickam AFB) FFP Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

Off-Base AdAir Support (Holloman

AFB)

FFP

Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

Off-Base AdAir Support (Kelly Field, TX)

FFP

Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

Off-Base AdAir Support (Kingsley Field, OR)

FFP

Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

0012 Off-Base AdAir Support (Luke AFB) FFP Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

Off-Base AdAir Support (Seymour

Johnson AFB)

FFP

Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

0014 Off-Base AdAir Support (Tucson, AZ) FFP Total Price per flying hour for Operations Starting from Industry Provided

Ramp Space

IDIQ Contract CLIN Structure

CLIN # TITLE TYPE DESCRIPTION

0015 Exercise Deployment (Eglin AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Eglin AFB.

0016 Exercise Deployment (Hill AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Hill AFB.

Exercise Deployment (Langley AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Langley

AFB.

0018 Exercise Deployment (Nellis AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Nellis AFB.

Exercise Deployment (Tyndall AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Tyndall AFB.

0020 Exercise Deployment (Hickam AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Hickam AFB.

0021 Exercise Deployment (Holloman AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Holloman

AFB.

0022 Exercise Deployment (Kelly Field, TX) CR/CPFF Total Price per flying hour for exercise deployments in support of Kelly Field.

Exercise Deployment (Kingsley Field, OR)

CR/CPFF

Total Price per flying hour for exercise deployments in support of Kingsley

Field.

0024 Exercise Deployment (Luke AFB) CR/CPFF Total Price per flying hour for exercise deployments in support of Luke AFB.

Exercise Deployment (Seymour Johnson

AFB)

CR/CPFF

Total Price per flying hour for exercise deployments in support of Seymour

Johnson AFB.

0026 Exercise Deployment (Tucson, AZ) CR/CPFF Total Price per flying hour for exercise deployments in support of Tucson, AZ.

0027 Fuel Reimbursement CR Aircraft fuel costs in performance of PWS. Charges will be at the established

DLA fuel rate specified at time of fuel delivery.

0028 Travel CR Travel expenses

0029 Re-Mobilization FFP Total Price per Aircraft from Operating Location to Contractor’s Location

0030 Transition FFP The Contractor shall perform phase-in/transition IAW PWS

IDIQ Contract CLIN Structure

Evaluation

Factors

Initial

Eval

Ratings

Initial Evaluation

Debrief

Offeror

Proposals

Award w/o

Discussion

Initial

Evaluation

Brief

Interim

Evaluation

Competitive

Range

Determination

Discussions

ENs

Final

Evaluation

Revise Ratings

Award

Source

Selection

Decision

Briefing

Best Value Decision

ENs

Final

Proposal

Revision

Brief

Close

Discussions

Receive Final

Proposals

Evaluation Process

Source Selection Methodology

• Best Value: Lowest Price Technically Acceptable (LPTA)

IAW DoD Source Selection Procedures

• Factor 1 – Technical

• Subfactor Ratings: Acceptable, Unacceptable

• Factor 2 – Past Performance

• Minimum 2/Maximum 5 (within 3 years of solicitation date)

• Relevant contracts

• Ratings: Acceptable, Unacceptable

• Factor 3 – Price

• Complete, Balanced, Reasonable, and Realistic

• Task Orders will allow for tradeoffs

Evaluation Subfactors Technical Evaluation Criteria

• Subfactor A – Aircraft Acquisition/Airworthiness Process

• Department of State preliminary approval, if required

• Alcohol, Tobacco, and Firearms approval, if required

• Subfactor B – Human Resources

• Recruitment/Retention

• Training/Qualifications Currency

• Subfactor C – Aircraft Sustainment Package

• Logistics Plan

• Support Structure

• Subfactor D – Aircraft Performance Enhancement

Approach (IAW Appendix I)

Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Term Definition

Weakness Flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Source Selection Past Performance Factor

• Submit Past Performance Information (PPI)

• 2 to 5 PPI references; minimum of 2 on Prime and remaining 3 may consist of Subcontractor, Teaming Partners, and/or Joint Venture

Partners

• 1 page PPI sheet per reference

• Recent – at least 12 months of performance within last 3 years

• PPI Summary - 5 page narrative describing:

• Roles of proposed team

• How each reference is relevant (individually or in aggregate in demonstrating ability to perform full range of PWS requirements)

• Subcontractor/Teaming Partner Consent Letter

• Organizational Change History

Past Performance Rating Process

Obtain Past Performance Information on Each Offeror and Determine Recency

Assess Relevancy for Each Recent Contract

Review Performance Quality for Each Contract

Review Offeror Relevancy and

Performance Ratings

Assign Offeror’s PAST PERFORMANCE FACTOR

Rating

Past Performance Evaluation

• Recency Defined as:

• Active contract performance during the 3 years preceding the date of issuance of this solicitation

• Minimum of 12 months of performance

• Relevancy Defined as: (In development, seeking input)

• Past performance effort involving work similar to the site-specific size, scope, and complexity of the CAF ADAIR Program

Past Performance Evaluation

• Quality of Performance:

• Assessed via Contractor Performance Assessment Reports

(CPARs)/Past Performance Information Retrieval System (PPIRS)/

Questionnaires/DCMA/Program Managers & COs and other sources known to the Government

• Contractor is given opportunity to address adverse past performance findings unless final/closed-out on CPAR

Source Selection Past Performance Process

• Rated “Acceptable” / “Unacceptable” at Factor level

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (see note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable”.

• Conduct Price Analysis – normally established by

Adequate Price Competition (APC): FAR-preferred technique

• Adequate Price Competition (APC) is a price based on

Two or more responsible offerors, competing independently;

Submit priced offers that satisfy gov’t expressed requirement;

Award made to offeror whose proposals represents best value/LPTA; and

No finding that price of successful offeror is unreasonable

• Determine if prices are balanced

• IAW 15.404-1(g)(1) unbalanced pricing exists when, despite an unacceptable total evaluated price, the price of one or more CLINs is significantly over or understated as indicated by the application of cost or price analysis techniques.

• Determine if prices are realistic, not unreasonably low

Price Evaluation

AWOD / Competitive Range

• Based on Initial Evaluation Activities, CO must decide to either:

• Recommend SSA Award Without Discussions (AWOD), OR

• Establish Competitive Range (CR) and enter into Discussions

• AWOD is the desired approach (submit best proposal with original submission)

• CO will notify offerors if:

• AWOD

• Entering Discussions

• Eliminated from CR (can request pre- or post-award debriefing)

Discussions & Final Proposal Revisions

• CO will release ratings from initial evaluation & any issues, captured in Evaluation Notices (EN)

• Offerors in CR provide responses to ENs by established due date

• Government evaluates responses

• May required “follow-on” ENs

• CO makes determination when to close Discussions

• CO may recommend further reduction of CR

• CO will notify offerors when:

• Closing Discussions

• Requesting Final Proposal Revisions (FPR)

• Eliminated from CR (can request pre-/post-award debriefing)

Draft Request for Proposal (RFP)

• Draft RFP tentatively scheduled to be posted to

FedBizOpps in 24 July 2017 timeframe

• Industry review and input is encouraged

• Government will post responses to questions to FBO without publicizing the originating source(s)

• Formal site visit after release of draft RFP

• Tentatively scheduled for Jul – Sep 17 timeframe

• Location(s):

• Nellis AFB

• Information needed prior to site visit:

• Name of attendees (no more than 3 per offeror/joint venture/partnership)

• Company Name

• Job Title

• Photo Identification

• Cell number, business and/or personal (24/7)

• Email, business and/or personal (24/7)

Site Visit

Points of Contact

• ACC AMIC/PKB

• Ms. Christin Lockhart, Contracting Officer – (757) 764-9154

• Capt Hannah Kosirog, Contracting Officer – (757) 225-2153

• All questions or comments regarding this recompete must be submitted in writing to: accamic.drx.adversaryair@us.af.mil

• Internet Links:

• www.FBO.gov or www.FedBizOpps.gov

(Reference “AdAir”; Solicitation: FA4890-17-R-0007)

• http://farsite.hill.af.mil (Federal Acquisition Regulation) mailto:accamic.drx.adversaryair@us.af.mil http://www.fbo.gov/ http://www.fedbizopps.gov/ http://farsite.hill.af.mil/

One-on-One Information

• Location

• Crowne Plaza Hampton-Marina, Peninsula Room A

• Questions/recommendations from industry are encouraged

• Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial

• Official responses to questions requires Industry’s submission of questions to the Government on the blue or yellow question sheets

• The Government will post official responses to all Industry Day questions on

FBO; however, the originating source(s) will not be published

• Proprietary information will not be published

Closing Remarks

TURN IN ALL WRITTEN QUESTIONS