A46910BC-E967-DD22-10B71BADEA153824.docx

Commissioner John O’Grady Commissioner Kevin L. Boyce Commissioner Erica C. Crawley President

Franklin County, Ohio

Request for Proposal No. 2026-08-05 Process Server Proposal Due Date: April 15, 2026, 2:00 P.M. EDT

~Vendor should submit this cover page with their proposal~

Company Legal Name:

Including all DBAs

Appendix 4.1.1 Lobbyist/Consultant Declaration Statement

Did any lobbyist(s) or consultant(s) assist your firm with this contract? Vendor must select one and provide all required information.

CHECK ONE:

|_| No |_| Yes

I certify that the information provided herein is correct:

Proposer Name/Title (Printed) Proposer Signature Date

If ‘Yes,’ please submit the information below for each lobbyist or consultant (if more than one lobbyist or consultant assisted, a separate form should be submitted for each):

Lobbyist/Consultant Name

Lobbyist Company Name

Lobbyist Company Address

Address:

City, State:

Zip:

Contact Name

Phone Number

Fax Number

Appendix 4.1.2 Small and Emerging Business Enterprise Information Form

Franklin County is seeking, for statistical purposes, information of the size and demographic type of Vendors responding to its contracting opportunities. This information will not be used as part of the evaluation process and will not be given any consideration with regard to an award.

With the exception of the Small and Emerging Business Enterprise (SEBE) designation, Vendor shall only select designation(s) below if Vendor is formally certified by one of the following certifying bodies:

· US Small Business Development (SBA)

· City of Columbus

· Columbus City Schools

· Department of Administrative Services (DAS)

· Diversity Chamber of Central Ohio (DCCO) – a local affiliate of the National Gay and Lesbian Chamber of Commerce (NGLCC)

· Ohio Unified Certification Program (ODOT)

· Ohio Minority Supplier Development Council (OMSDC)

· US Department of Veterans Affairs (Office of Small & Disadvantaged Business Utilization)

· Women’s Business Enterprise National Council (WBENC)

If Vendor is self-reporting that it meets the requirements outlined in the Small and Emerging Business Enterprise (SEBE) designation, Vendor shall complete and submit the Small and Emerging Business Enterprise Affidavit in lieu of a formal certification by a certifying body.

Additionally, the County will recognize and accept certifications from other appropriate certifying bodies approved by the Small and Emerging Business Coordinator.

CHECK ALL THE APPROPRIATE CERTIFICATIONS THAT APPLY:

|_| 8(a) Business Development Program In order to help small, disadvantaged businesses compete in the marketplace, the SBA created the 8(a) Business Development Program. The 8(a) Business Development Program is a business assistance program for small disadvantaged businesses. The 8(a) Program offers a broad scope of assistance to firms that are owned and controlled at least 51% by socially and economically disadvantaged individuals. Participation in the program is divided into two phases over nine years: a four-year developmental stage and a five-year transition stage.

|_| Disadvantaged Business Enterprise (DBE) DBEs are for-profit small business concerns where socially and economically disadvantaged individuals* own at least a 51% interest and also control management and daily business operations. (*African Americans, Hispanics, Native Americans, Asian-Pacific and Subcontinent Asian Americans, and women are presumed to be socially and economically disadvantaged). Other individuals can also qualify as socially and economically disadvantaged on a case-by-case basis. To participate in the DBE program, a small business owned and controlled by socially and economically disadvantaged individuals must receive DBE certification from the relevant state– generally through the state Uniform Certification Program (UCP).

To be regarded as economically disadvantaged, an individual must have a personal net worth that does not exceed $1.32 million. To be seen as a small business, a firm must meet SBA size criteria AND have average annual gross receipts not to exceed $22.41 million. Size limits for the airport concessions DBE program are higher. The Department has issued a final rule amending its disadvantaged business enterprise (DBE) program at 49 CFR part 26.

|_| Encouraging Diversity, Growth and Equity (EDGE)-Certified Business Enterprise (“EDGE”) An EDGE-certified business must be owned and controlled by a U.S. citizen who is a resident of Ohio. A business may qualify for EDGE certification if either (a) its owner is both socially and economically disadvantaged, or (b) the business is located in a qualified census tract and the owner is economically disadvantaged. A business enterprise that is eligible for EDGE certification must (1) have been in business for at least one year prior to applying; and (2) be at prior to the date of determination in connection with the County’s contracting or procurement activities and that meets certain size limitations based on the Federal Small Business Administration Regulations set forth in 13 C.F.R. §121.201 and the revisions thereto. The enterprise must be local, having (a) its principal place of business within Franklin County, Ohio as determined by the payment of real or personal property taxes on property located in such county for not less than one taxable year immediately prior to the date of determination or (b) more than 50% of its full-time employees residing within the boundaries of Franklin County; and must be economically disadvantaged such that the enterprise is at least 51% owned and controlled directly or indirectly by one or more individuals, each with a personal net worth equal to or less than $750,000. Personal net worth of an individual includes the personal net worth of the individual’s spouse, if any, but does not include (1) the individual’s ownership interest in the enterprise being considered in connection with the County’s contracting and procurement activities or (2) the individual’s equity in his or her primary residence. Additionally, a contingent liability does not reduce an individual’s personal net worth.

|_| Lesbian, Gay, Bisexual, Transgender Business Enterprise (“LGBTBE”) An independent business concern that is at least fifty-one percent (51%) owned and controlled by one or more LGBT persons who are U.S. citizens or lawful permanent residents, or in the case of any publicly-owned business, at least fifty-one percent (51%) of the equity of which is owned and controlled by one or more LGBT persons who are U.S. citizens or lawful permanent residents; and whose management and daily operation is controlled by one or more of the LGBT owners.

|_| Local Economically Disadvantaged Enterprise (LEDE) A sole proprietorship, partnership, company, corporation or joint venture that has been in business for at least one year prior to the date of determination in connection with the County’s contracting or procurement activities and that meets certain size limitations based on the Federal Small Business Administration Regulations set forth in 13 C.F.R. §121.201 and the revisions thereto. The enterprise must be local, having (a) its principal place of business within Franklin County, Ohio as determined by the payment of real or personal property taxes on property located in such county for not less than one taxable year immediately prior to the date of determination or (b) more than 50% of its full-time employees residing within the boundaries of Franklin County; and must be economically disadvantaged such that the enterprise is at least 51% owned and controlled directly or indirectly by one or more individuals, each with a personal net worth equal to or less than $750,000. Personal net worth of an individual includes the personal net worth of the individual’s spouse, if any, but does not include (1) the individual’s ownership interest in the enterprise being considered in connection with the County’s contracting and procurement activities or (2) the individual’s equity in his or her primary residence. Additionally, a contingent liability does not reduce an individual’s personal net worth.

|_| Minority Business Enterprise (MBE) Minority business concern, as used in this definition, means a small business concern (1) which is at least 51 percent owned by one or more minorities or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more minorities; and (2) whose management and daily business operations are controlled by one or more minorities. “Minority business enterprise” means Blacks or African Americans, American Indians, Hispanics or Latinos, and Asians as defined in the Ohio Revised Code.

Please select the proper designation of Minority Business Enterprise:

|_| Veteran Business Enterprise (VBE) A veteran business enterprise is defined as a business concern (1) which is at least 51 percent owned by one or more veterans or service-disabled veterans, or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more veterans or service-disabled veterans; and (2) whose management and daily business operations are controlled by one or more veterans or service-disabled veterans. “Veteran” means a veteran of the U.S. military, – either active duty or reservist – from all five Service Branches (Army, Navy, Air Force, Marine Corps and Coast Guard).

|_| Women Business Enterprise (WBE) Women-owned business concern, as used in this definition, means a small business concern (1) which is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) whose management and daily business operations are controlled by one or more women.

Please include a copy of your certificate from the appropriate certifying body(ies) for the above demographic definitions with your submission.

|_| Small and Emerging Business Enterprise (SEBE) Definition A small and emerging business enterprise is defined as a business concern, operated, not dominant in the field of operation in which it is bidding on government contracts, and qualified as a small business under the criteria and size standards in 13 CFR Part 121.201. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged). The County’s SEBE self-certification requires the owner to swear, attest or affirm that the business entity is a Small and Emerging Business Enterprise (SEBE) that meets the criteria and size standards set-forth in 13 CFR Part 121.20 (Vendor must complete and notarize the attached Small and Emerging Business Enterprise Affidavit only if this category is solely applicable).

If your business does not meet one of the above designations, please select “None of the Above” in the box below.

|_| None of the Above

SMALL AND EMERGING BUSINESS ENTERPRISE AFFIDAVIT

For Board of Commissioners of Franklin County

The undersigned swears, attests or affirms that the foregoing statements concerning the Small and Emerging Business Enterprise (hereinafter “SEBE”) status of the business are true and accurate. This document is for statistical and information purposes only and is not part of the evaluation process and will not be given any consideration with regard to an award.

(Name of Business)

Address:_ _______________________________________________________________________ (Number & Street) (City) (State & Zip Code)

Type of Work (NAICS Codes): _______Annual Sales for previous year$: ________________ Number of employees: _________

The undersigned swears, attests or affirms that either the business entity stated above is a Small and Emerging Business Enterprise (SEBE) that meets the criteria and size standards set-forth in 13 CFR Part 121.201; SEBE Definition “A small and emerging business is defined as a business concern, including its affiliates, which is independently owned and operated. It is not dominant in its field of operation because it does not exercise a controlling or major influence on other comparable business operations in Central Ohio. Dominance is determined by several factors including but not limited to volume of business, number of employees, financial resources, and the nature of business activity.”

Further the undersigned swears, attests or affirms that the business entity still constitutes a Small and Emerging Business in compliance with the rules, laws, ordinances, rules or regulations of the certifying entity. The undersigned understands and agrees that the Board of Commissioners of Franklin County, its employees, contractors or agents may, at the Board’s sole and complete discretion, verify that the business entity still constitutes a Small and Emerging Business by the certifying body.

Misrepresentations or false statements may subject the undersigned and/or business entity to fines or prosecution pursuant to § 2913.42 of the Ohio Revised Code.

Affiant and Title

SWORN to before me and subscribed in my presence this

____________________day of __________________________, 20_____.

Notary Public

My Commission expires _____________________, 20_____ (Seal)

Appendix 4.1.3 Delinquent Personal Property Tax Affidavit

This sworn affidavit should be properly completed by the authorized representative of your firm and will be incorporated as a portion of the bids and resulting contract for the following:

Project: Process Server

Department: Franklin County Child Support Enforcement Agency

RFP No.: 2026-08-05

State of County of , ss:

Being first duly sworn, deposes and says that he/she is the (Name) of (Title) with offices located at , and as it’s duly, authorized representative states that effective this day of , (|_|) is not charged with delinquent property taxes on the general list of personal property in Franklin County, Ohio, or any other counties containing property in the taxing districts under the jurisdiction of the Auditor of Franklin County, Ohio.

(|_|) is charged with delinquent personal property taxes on the general list of personal property in Franklin County, Ohio, or any other counties containing property in the taxing districts under the jurisdiction of the Auditor of Franklin County, Ohio.

County Amount: (include total amount and any penalties and interest thereon)

Franklin $

(Affiant)

Sworn to and subscribed this day of , 20 .

(Notary Public)

Section 5719.042 O.R.C. My Commission expires , 20 (Seal)

Appendix 4.3 Pricing Form

Vendors are to list their proposal rate for ROUTINE Service (defined as within three (3) days) within Franklin County, Ohio; ROUTINE Service (defined as within three (3) days) within the State of Ohio, but outside Franklin County);

RUSH Service (defined as within eight (8) hours) within Franklin County, Ohio;

RUSH Service (defined as within eight (8) hours) within the State of Ohio, but outside Franklin County), Unsuccessful Service (defined as an inability to serve the Party after at least three (3) attempts).

In addition, Vendors are to provide a description and proposal rate for “Other Services Available,” if any.

Vendor’s proposal rate(s) shall be all inclusive of service attempts, mileage, travel, and any and all miscellaneous expenses incurred by the vendor, including picking up of court documents, court appearances, reports, notification of proof of service, meetings with FCCSEA staff, etc.

PLEASE PRINT LEGIBLY:

Other Services Available - Please list below and provide corresponding bid rate(s) in the Unit Cost Per Service column:

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Appendix 4.4 References

Please provide three references, including the company names, addresses, telephone numbers, and the names of individuals who can provide a reference for your company. Please provide references that can confirm your ability to provide products or services or a similar scope, nature and complexity to the requirements of this RFP. Please do not list Franklin County employees or agencies as a reference. Failure to provide three references may be annotated as a discrepancy during evaluation.

Please note that Appendix 4.4 References is available as a Fillable Form in a Microsoft Word document and can be obtained by visiting: https://bids.franklincountyohio.gov/

1) Contact Person Name: Click here to enter text Address: Click here to enter text Click here to enter text Phone: Click here to enter text Email Address: Click here to enter text Description of Service (s) provided: Click here to enter text

2) Contact Person Name: Click here to enter text

3) Contact Person Name: Click here to enter text

Phone: Click here to enter text Email Address: Click here to enter text

Appendix 4.9 Questionnaire

Please note Appendix 4.9 Questionnaire is available as a Fillable Form in a Microsoft Word document and can be obtained by visiting: https://bids.franklincountyohio.gov/.

All Vendors shall provide a detailed response to each question below.

1. Vendor is required to make at least 3 attempts at service. A unit of service that is billable to the County is “successful service” or an “unsuccessful service attempt”, with at least three (3) attempts per person, per service request. A unit of service is not billable to the County if it includes the cost of “unsuccessful service attempts” plus the cost of the “successful service.” In this circumstance, the County will only pay the cost of the “successful service.” Vendor is therefore encouraged to employ any efforts to find the party to be served including, but not limited, to contacting the other party on the case and/or using other methods to determine the whereabouts of the party to be served. Please describe an incident in which your company successfully used other Location Methods to successfully serve a party. Please detail the methods used and the type of case:

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2. Vendor must be available and willing to testify in court, if necessary, or when required by the FCCSEA (adequate notice will be provided). Please describe past cases in which your staff provided testimony regarding service:

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3. Vendor’s proposal rates for service of process shall be all inclusive of mileage, travel, and miscellaneous expenses incurred by the vendor, including court appearances, meeting with FCCSEA staff, etc. Please list the pricing elements your firm used to arrive at the quoted price:

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4. Staffing Numbers. The awarded Vendor must have adequate staff to meet service needs of FCCSEA’s volume of work (see Section 3.1 Specifications; Estimates). FCCSEA will submit approximately 2,000 service request packets annually. Please list Vendor’s number of staff AND ALSO ATTACH a Table of Organization (T.O.) listing all staff positions that will be utilized for service of processes for FCCSEA under this contract:

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5. Describe what methodology and resources your company utilizes to successfully serve a party:

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6. Provide a detailed example of a factual case in which a difficult-to-serve party was successfully served (for confidential purposes, please alter or change actual party names, locations, etc.):

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7. Please describe why your company should be selected for contract award and what sets your company apart from other Process Server Agencies:

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8. Provide and attach, with proposal submission, evidence your company has been actively engaged in the Service of Process business for a minimum of three (3) years; examples include a Certificate of Good Standing, Articles of Incorporation, Federal Tax ID letter, invoices, etc.:

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9. Provide and attach a list of Employees who will be providing services under this Contract. Provide and attach, with proposal submission, copies of any proof of certifications and demonstrated experience in Service of Process:

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10. Provide and attach, with proposal submission, proof the company is authorized to do business in the State of Ohio:

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11. Provide and attach, with proposal submission, copies of any registrations or certifications to engage in the Service of Process:

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