08._Specialist,_Procurement.docx

Position:

Procurement Specialist

Position Objective

The Procurement Specialist supports the Procurement Director in execution of managing and overseeing all MCA procurement operations and the performance of the MCA Procurement Agent (PA) to achieve effective procurement results efficiently and within tight timelines, performs additional tasks and responsibilities assigned by the Procurement Director of the MCA, and acts for the Procurement Director in the absence of the Procurement Director and upon delegation of the Procurement Director or the CEO.

Duties and Responsibilities

A. Supports the Procurement Director in execution of the following tasks:

· Managing and overseeing all MCA procurement operations and the performance of the MCA Procurement Agent (PA) to achieve effective procurement results efficiently and within tight timelines. Managing the efficient flow of procurement activity to implement the Compact.

· Ensuring that all procurement transactions are implemented in accordance with MCC Program Procurement Guidelines.

· Maintaining the integrity and confidentiality of the procurement process.

· Facilitating the smooth interplay between and among all stakeholders in the procurement process.

· Coordinating the functions of MCA and the PA in implementing the Compact program, including identifying procurement needs and organizing procurement operations.

· Translating program requirements into actionable procurement packages and requisitions in coordination with MCA Project Directors.

· Facilitating preparation and submission to the PA of procurement supporting documents (requisition, Terms of Reference, estimated budgets etc.) provided by the technical staff of MCA.

· Ensuring that solicitation documents, Procurement Plans, Procurement Implementation Plans, and all other documents prepared by the PA comply with the MCC Program Procurement Guidelines and Standard Bidding Documents, meet the procurement needs of MCA and follow the Procurement Operations Manual and other relevant templates of MCA.

· Communicating procurement priorities to the PA in consultation with MCA management and Project Directors.

· Reviewing MCA’s Procurement Operations Manual(s) and Contract Administration and Management Manual(s) prepared by the PA and recommending any necessary changes or improvements to ensure it is consistent with the operational reality of MCA.

· Ensuring that the PA follows the guidance and directions set out in the approved Procurement Operations Manual.

· Monitoring the progress of procurements against the Procurement Implementation Plans. Coordinating with MCA management and staff to ensure everyone understands their respective roles and responsibilities in the execution of procurement, appreciates the critical nature of their responsibilities and are aware of the serious consequences of missed deadlines and unacceptable inputs.

· Guiding the PA in conducting market/industry outreach activities and analyzing market conditions in order to inform the packaging of project objectives into procurable requirements that promote competition and optimize the likelihood of success of each procurement package.

· Assisting MCA management team particularly the MCA Project Directors and MCA Legal team in interpreting and applying various contractual provisions with respect to the contractors’ performance and compliance with contractual obligations generally, and specifically with respect to claims from contractors for time extensions or extra payments.

· Overseeing the contract administration and amendment/modification process in coordination with MCA manage including MCA Project Directors.

· Appling fraud and corruption awareness and anti-fraud and corruption measures, with emphasis on the procurement and contract execution processes in collaboration with the MCA Procurement Officers, Procurement Agent(s), MCA Project Directors and other managers, the MCA financial team and the MCA legal team and MCC.

· Reviewing reports submitted by the PA.

· Ensuring that the PA keeps records of all procurement activity.

B. Performs additional tasks and responsibilities assigned by the Procurement Director of the MCA.

C. Acts for the Procurement Director in the absence of the Procurement Director and upon delegation of the Procurement Director or the CEO.

Requirements (Education, Experience, Technical Competencies)

· Mandatory requirements:

· Bachelor degree or relative equivalent required. (Major course of study in business administration, law, engineering, or procurement preferred.)

· Minimum five (5) years of relevant procurement related experience in professional level position(s)

· Fluency in English;

· Strong computer skills in MS Office Programs (Word, Excel, PowerPoint, MS Project).

· Preferred requirements:

· Advanced degree or relative equivalent with major course of study in business administration, law, engineering, or procurement.

· Experience in managing procurements for large projects.

· Experience in managing procurements in the water sector.

· Demonstrated knowledge of or experience with procurement policies of World Bank, Asian Development Bank or MCC.

· Experience working in multidisciplinary teams across different departments or functional areas.

· Experience with planning and organizing market outreach events and public speaking.

· Experience drafting, reviewing and approving procurement documents.

· Specific accomplishments in delivering high quality outcomes, on time.

This Position Description is subject to revisions/updates as necessary to ensure alignment to the organization’s strategic direction and structure. Revisions to the description are subject to applicable Human Resources policies and procedures, and official versions of each Position Description are maintained by Human Resources.

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