Attachment_Ja1_Statement_of_Work.pdf

FILMSS 2 RFP 80ARC019R0004

Attachment J.(a)1

FULLY INTEGRATED LIFECYCLE MISSION SUPPORT SERVICES 2 (FILMSS 2)

FOR

AMES RESEARCH CENTER (ARC)

Statement of Work

December 4, 2018

National Aeronautics and Space Administration Ames Research Center

P.O. Box 1000 Moffett Field, CA 94035

2.0 SCOPE 4

3.0 APPLICABLE DOCUMENTS 5

4.0 CONTRACT MANAGEMENT CORE REQUIREMENT 6

4.1 Core Technical Requirements Management 6

4.2 IDIQ Task Orders 7

4.3 Foreign Travel Management 7

4.4 Contract Management Core Requirements 8

4.5 Phase-Out 10

5.0 IDIQ REQUIREMENTS 10

5.1 Support of NASA Programs and Projects 11

5.2 Spaceflight Project Support 12

5.3 Virtual Communications and Collaboration Support 12

5.4 Science/Research Support 12

5.5 Hardware and Technology Development Support 13

5.6 Innovative Partnerships Support 13

5.7 Strategic Planning & Analysis Support 14

5.8 Proposal Development Support 14

5.9 Solicitations Support 14

5.10 Public Affairs Support and Education (or STEM Engagement) Support 14

5.11 Workshop, Meeting and Conference Support 15

5.12 Data, Document Management and Archival Support 15

5.13 Lab and Office Safety and Facility Support 16

5.14 Subject Matter Expert Support 16

6.0 TECHNICAL CORE ELEMENTS 16

6.1 Space Biology Project Office Support 17

6.2 Space Biosciences Division Support 26

6.3 Solar System Exploration Research Virtual Institute (SSERVI) Support 30

6.4 Aeronautics Projects Office Support 36

6.5 GeneLab Support 41

6.6 Partnership Office Support 46

6.7 Technology Transfer/Partnership Office Support 51

6.8 Ames Communications Support 60

7.0 PHASE-IN 67

8.0 ACRONYMS 67

8.0 PROJECT LIFECYCLE PHASES 68

8.1 PRE-PHASE A (CONCEPT PHASE) 68

8.2 PHASE A (CONCEPT & TECHNOLOGY DEVELOPMENT) 68

8.3 PHASE B (PRELIMINARY DESIGN & TECHNOLOGY COMPLETION) 68

8.4 PHASE C (FINAL DESIGN AND FABRICATION) 69

8.5 PHASE D (SYSTEM ASSEMBLY, INTEGRATION AND TEST, AND LAUNCH) 69

8.6 PHASE E (OPERATIONS AND SUSTAINMENT) 69

8.7 PHASE F (CLOSEOUT) 69

1.0 INTRODUCTION

The NASA Ames Research Center (ARC) develops and manages programs, projects, and technologies that support NASA's science, exploration, and aeronautics goals, with a focus on innovation. Currently Ames supports a variety of mission types and programs, including planetary science, astrophysics, space biosciences, astrobiology, heliophysics, and earth science missions; small satellite missions; technology development; aeronautics research; and collaborative science programs.

This Statement of Work (SOW) describes the requirements for supporting multiple sustained project management, research, and technology development capabilities for ARC that encompass all phases of mission and project lifecycles for flight programs and projects, as well as support for various other programs and functional offices at Ames.

2.0 SCOPE

This contract will provide program, science, engineering, operations and project management support for such efforts as biosciences flight development projects (e.g., mission implementation, instrument development, and technology advancement efforts), collaborative science programs (e.g., astrobiology, virtual institutes), aeronautics research projects, and various Ames offices. This contract will also provide specialized technical and professional support for Ames Mission Support work.

There are two major parts of the FILMSS contract: Cost Plus Fixed Fee (CPFF) Completion Core Requirements and Indefinite Delivery Indefinite Quantity (IDIQ) component under which CPFF Completion task orders will be executed. The Core technical elements consist of defined requirements that are projected to continue for the five years of contract performance. The IDIQ task orders consist of work related to that of the core requirements, and additional program, science, engineering, operations and project management support to various ARC codes/offices.

The Core technical elements section of this contract is work that is defined in this SOW and will require support for multiple programs, projects, and offices, concurrently. Examples of current programs, organizations, projects and project offices include Space Biosciences and Space Biology, the NASA Astrobiology Institute, the NASA Solar System Exploration and Research Virtual Institute, the Office of Public Affairs, the Partnerships Office, and other functional offices around the Center.

This contract requires the Contractor to provide management, personnel, equipment, materials, and facilities, not otherwise provided by the Government, to meet the requirements described in this SOW. This contract requires the Contractor to provide management for the work to be performed, to assure the availability of qualified personnel for timely response to requirements, and to manage all requirements.

The majority of the work will be performed on‐site at NASA Ames with occasional support to be provided at other NASA Centers, principal investigator laboratories, other countries, and at such other locations as directed by the Contracting Officer.

3.0 APPLICABLE DOCUMENTS

The Contractor shall comply with all current Ames Procedural Requirements (APR) and associated NASA Procedural Requirements (NPR) listed in the NASA Online Directives Information System (NODIS https://nodis3.gsfc.nasa.gov/). In particular the following:

● APR 1440.1 Records Management Program Requirements

● APR 5100.1 Purchasing

● APR 6410.1 Material Control, Handling, Preservation and Protection

● APR 7120.5 Program & Project Management Requirements for Space Flight Systems

● NPR 7120.5 NASA Space Flight Program and Project Management Requirements

● APR 7120.7 and NPR 7120.7 NASA Information Technology and Institutional

Infrastructure Program and Project Management Requirements

● NPR 7120.8 Research and Technology

● APR 7120.51 Program Project Reviews for Space Flight

● APR 7120.52 Program/Project Cost Estimating for Space Flight Systems

● APR 7123.1 Systems Engineering Process Requirements Implementation and NPR

7123.1 NASA Systems Engineering Processes and Requirements

● NPR 7150.2 NASA Software Engineering Requirements

● ARC‐STD 8070 Space Flight System Design and Environmental Test

● APR 8000.4 Risk Management Process Requirements

● NPD 8700.1 Safety Policy

● APR 8705.1 System Safety and Mission Assurance

● NPR 8705.2 Human‐Rating Requirements for Space Systems

● NPR 8705.4 Risk Classification for NASA Payloads

● NPR 8705.5 Technical Probabilistic Risk Assessment (PRA) Procedures for Safety and

Mission Success for NASA Programs and Projects

● NPR 8705.6 Safety and Mission Assurance (SMA) Audits, Reviews, and Assessments

● APR 8715.1 Ames Health & Safety Procedural Requirements

● APR 8730.1 Metrology & Calibration

● NPD 8730.2 NASA Parts Policy

● APR 8730.3 Ames Electrostatic Discharge (ESD) Process

● NPD 8730.5 NASA Quality Assurance Program Policy

● APR 8735.1 GIDEP

● APR 8735.3 Control of Nonconforming Products and Services

● NPR 8735.2 Management of Government Quality Assurance Functions for NASA

Contracts

● NPR 8800.15 Real Estate Management Program

● NPR 8831.2 Facilities Maintenance and Operations Management

4.0 CONTRACT MANAGEMENT CORE REQUIREMENT

NASA Ames has defined the contract management core requirement and technical Core elements in this contract for the services and deliverables to be provided by the Contractor.

The contract management core requirement shall provide overall management of the technical core and IDIQ technical requirements as task orders are executed. The Contract Management Core includes all contract management functions.

4.1 Core Technical Requirements Management

Prior to each contract year or each Option period, the Government will prepare Technical

Directions (TDs) for Core Technical requirements under CLINs 0003, 0006, 0008, and

0010. The Contractor shall review the TDs and provide its implementation plan, as required by CDRL19. New TDs may be issued and existing TDs updated when necessary and the Contractor shall provide updated implementation plans accordingly.

The Contractor shall identify conflicting and/or complementary needs among the TDs and TOs and provide proposed approaches to leveraging resources to ensure that conflicts are resolved and that needs are met.

The Contractor shall represent that it has reviewed the TDs and TO requirements for the delivery of technical data or computer software and shall inform the Contracting Officer that‐

1. None of the data proposed for fulfilling the data delivery requirements qualifies as limited rights data or restricted computer software; or

2. Data proposed for fulfilling the data delivery requirements qualify as limited rights data or restricted computer software.

The format of such a representation is set forth in the contract (see Section H, Data Rights and Subcontracting). Any identification of a proposed delivery of Limited Rights Data or Restricted Computer Software by the Contractor will be reviewed by the Government and is not determinative of the status of the data for use on the requirements under the TDs and TOs.

The Contractor shall procure substantial quantities of components, materials, equipment, parts, supplies and services in order to accomplish assigned work within the scope and agreed dollar amounts as specified in Core Technical Elements and IDIQ Task Orders. The Contractor’s procurement policies and procedures shall conform to all applicable Government and NASA procurement regulations and policies.

4.2 IDIQ Task Orders

Prior to each Option period, and when otherwise necessary, the Government will prepare a TO for each new requirement for IDIQ work requirements. The Contractor shall review the

TOs and provide the task plans in accordance with NASA FAR Supplement (NFS) 1852.216‐

80 Task Ordering Procedure and its Alternate II (CDRL 18, Task Order Proposals) . It is estimated that approximately 30‐40 IDIQ TOs will be issued within the Base period and each Option period. The negotiated task order will be awarded on a CPFF basis under CLIN

0004.

4.3 Foreign Travel Management

For any foreign program travel related to this contract, the Contractor shall comply with

NASA Procedural Requirements (NPR) 9710.1, chapter 7 entitled Foreign Travel. The

Contractor shall submit all foreign travel requests to the cognizant ARC Foreign Travel

Coordinator for review/approval a minimum of four weeks before the planned departure date, so that an electronic country clearance (eCC) can be obtained. The contract and applicable core element/ task order should be referenced in the supporting documentation included with the request. Prior to commencing any official program foreign travel, Contractor employees shall also have successfully completed High Threat Security Overseas

Training described in section 7.2 of the NPR. Information about attending High Threat

Security Overseas Training and paperwork required for travel submission can be found by contacting your Center Foreign Travel Coordinator. Travel will not be approved without completion of the required training, receipt of a country clearance, and submittal of any other supporting documentation as described in the NPR. Consult with the Contracting

Officer or Foreign Travel Coordinator for additional information regarding review/approval of foreign travel requests. HTSOS training costs associated with this requirement should be captured under the applicable core technical element or IDIQ task order.

The HTSOS training requirement applies to all official foreign travel.

4.4 Contract Management Core Requirements

The Contractor shall:

● Provide an organizational chart as well as contact information for all personnel on the contract and all personnel involved in management of the contract at the corporate level shall be provided to the government (Organizational Chart, CDRL 23 and Employee Roster, CDRL 20).

● Provide a management and administrative structure that provides a single point of contact for interface to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). Provide procedures and management supervision to ensure compliance with applicable Government policies, regulations, and contractual requirements for all work performed under this contract. The Contractor shall provide a point of contact for each NASA technical Core element and task order (Task Order Points of Contact, CDRL 24).

● Submit subcontract consent package(s) or as specifically requested by the Contracting Officer (Subcontractor Consent Package, CDRL 13). Submit Standard Form 294, utilizing the Electronic Subcontract Reporting System (eSRS), in accordance with Section I, Clause 52.219‐9 Small Business Subcontracting Plan (Individual Subcontracting Report, CDRL 16).

● The Contractor shall submit to the CO and COR any updates to the Organizational Conflicts of Interest Avoidance Plan necessary during performance of this contract (Organizational Conflict of Interest Plan, CDRL 11).

● Adjust the staffing levels of the Core technical CLINs and the task orders under the IDIQ portion of the contract to appropriate levels to perform the actual workload within a reasonable time frame without affecting the quality or timeliness of deliverables.

● Provide a proposal of the Core Technical elements broken out at the Core Technical sub‐ element level within 30 days of contract award. (CDRL 7, Core technical Element Proposal)

● Provide management and administrative functions necessary to manage and to track the labor hours, materials, and associated costs to perform the Core technical elements and IDIQ task orders under this contract. This contract will require the simultaneous performance of many Core technical elements and task orders. Prepare financial reports, (Initial and Monthly Financial Report, CDRL 8 and Quarterly Financial Management Report, CDRL 9).

● Provide overall management and oversight of all resources, facilitating the sharing of expertise across Ames' projects and programs in a matrixed fashion and ensuring that the proper resources are available and correctly allocated within and across the elements. The Contractor shall identify conflicting and/or complementary needs among Core technical elements and task orders, and propose innovative, timely and efficient ways of leveraging resources to ensure that conflicts are resolved and that needs are met. For instance, if several projects have a need of a specialized skill set, such as bioinformatics, then management will optimize the use of that resource so that multiple projects can maximally benefit.

● Provide on‐site management of the Contractor staff and meet weekly with the COR to keep the Government informed of ongoing operations and any problems or issues associated with meeting the requirements of each technical Core element and task order. Meet with CO and COR monthly to discuss the cost, schedule and technical performance. Provide a monthly technical progress report for each Core technical element and task order, (Monthly Technical Progress Report, CDRL 1).

● Provide all contract management, including the development of task plans and cost estimates, and task modifications. All contract management costs shall be priced under the CPFF Contract Management Core CLINS. When requested by the Government, provide detailed task proposals for CPFF IDIQ portion of the contract, including labor categories necessary to perform the requested work, number of hours necessary for completion by labor category and by task element, technical approach, basis of estimate, and milestone schedule (Task Order Proposals, CDRL 18).

● Provide Quality Control of all contractor processes to ensure compliance to contract requirements as detailed in this SOW. The Government will conduct oversight and assessment as described in the Quality Assurance Surveillance Plan (QASP) provided as attachment XXXX of the contract.

● Plan, manage, control, and coordinate all Core technical elements under this contract and future IDIQ task orders projected at 20‐30 per year as issued by the Contracting Officer; manage the resources allocated by NASA for specific technical Core elements and task orders in a manner to ensure project and management goals are reached in accordance with agreed upon milestones; and ensure that personnel assigned have the expertise and credentials required for that element and/or task order on day one of performance. This includes training for software products that are used by the government or contractor or for the special skills required for a particular task.

● NASA will periodically provide NASA‐specific mandatory training for all ARC employees in areas such as safety, security, occupational health, and fire prevention. When mandatory training sessions are required, the contractor shall ensure that its employees complete training and maintain training records, including required IT Security Training (Training Records Report, CDRL 14).

● NASA may provide other on‐site training that the contractor may be invited to participate in on a space available basis; however, the contractor is responsible for ensuring all its employees are fully trained and qualified for the positions they fill without any reliance on Government provided training. Contractor personnel who attend this type of optional training are still responsible for completing the contractual requirements of the Core technical element or task order they are performing under.

● Provide property management to ensure accountability for installation‐provided equipment and facilities and be responsible for annual inventory surveys and accountability verification forms (NASA Property in the Custody of Contractors (NF

1018), CDRL 6).

● The Contractor shall submit a DD Form 1419, DOD Industrial Plant Equipment Requisition, or equivalent format upon determination of need for any Government‐ owned equipment item for performance of this contract, and at least 30 days in advance of the date the contractor intends to acquire the item (Report of Centrally Reportable Equipment, CDRL 15).

● Provide a strategy for safety and health (Safety and Health Plan, CDRL 9) and report mishaps and accidents to NASA (Mishap Report, CDRL 2 and Contractor Monthly Accident Report, CDRL 3). The Contractor shall abide by the approved safety and health plan in performance of the requirements of the contract.

● Provide an Information Technology (IT) Security Management Plan (IT Security Management Plan, CDRL 21).

● Provide a report annually and a final summary report, prior to closeout of the contract, listing all subject inventions or certifying that there were none (Patent Rights Report, CDRL 4).

● The Contractor shall submit New Technology Reports or reportable items in accordance with Section G Clauses 1852.227‐70 and 1852.227‐72. (New Technology Report, CDRL 12).

● Comply with requirements for Reporting Executive Compensation and First‐Tier Subcontract Awards (CDRL 17))

4.5 Phase‐Out

a. Upon completion of this contract, the outgoing Contractor shall provide for the orderly transfer of duties and records to the incoming Contractor. The Contractor shall accomplish the phase‐out process in an expeditious manner consistent with any contract phase‐in schedule, while minimally impacting ongoing task orders

b. The Contractor shall submit a phase‐out plan for Government review and approval in accordance with CDRL 10.

5.0 IDIQ REQUIREMENTS

● This section describes the breadth of support requirements that may be needed to perform IDIQ tasks from the onset of this contract through to successful completion.

Task orders will be executed in accordance with ordering procedures NFS 1852.216‐80.

All travel proposed unde task order shall follow the following procedures:.Coordinate travel to conferences, field sites, universities, and other agencies in the performance of research, integration of products, technology development and infusion, and other important demonstration of results; costs shall be captured in the relevant technical Core technical element or task order and reported on the NF 533 at that level. Work with the COR to ensure contractors follow NASA conference approval requirements for attendance. All foreign travel by Contractors supporting NASA requirements must be completed following the policies and procedures of the Ames International Services Office and NFS 1852.242‐71. See paragraph 4.1.3 for any foreign program travel related to this IDIQ ask orders.

5.1 Support of NASA Programs and Projects

As authorized by a fully executed Task Order, the Contractor shall develop program and project plans, provide expertise in team building, and provide planning, organizing, coordinating, monitoring, managing and executing projects including, but not limited to, the following:

a. Trade studies and analyses;

b. Assessment of project feasibility;

c. Assessment of technology readiness;

d. Requirements analysis;

e. System architecture design;

f. Project implementation planning;

g. Refinement of project requirements and specifications;

h. Refinement of cost and schedule estimates and basis of estimates;

i. Refinement of implementation plans;

j. System/Hardware design and development;

k. System/Hardware Assembly;

l. Risk assessment and management plan;

m. Configuration management;

n. Milestone tracking, schedules, budgets, stakeholder coordination, and performance measurements;

o. Cost control, contract/subcontract financial management, and resource allocations;

p. Life‐cycle review activities such as requirements reviews, Preliminary Design Reviews, Critical Design Reviews, Test Readiness Reviews, Flight Readiness Reviews, etc., and launch activities;

q. Mission and systems operations including mission closeout, analysis, documenting of lessons learned, and archiving; and

r. Program and Project support including administration of safety programs, IT, project specific supply forecasting and ordering, facilities support, and communication support.

5.2 Spaceflight Project Support

The primary focus of this area is biosciences research. As authorized by a fully executed Task Order, the Contractor shall:

a. Provide versatile and adaptable, multi‐functional project teams for end‐to‐end support, from Pre‐Phase A through Phases E/F activities for a range of space flight projects (see Definitions section).

b. Support development of full life cycle project documentation as required by NPR 7120.5.

c. Implemented and ensure contractor personnel can perform all processes and procedures for the design, manufacture, testing, operations, maintenance, and refurbishment of spaceflight hardware as required.

d. Provide proper training and instruction for contractor personnel in reference to flight hardware development and integration processes and the on site ARC flight protocols, procedures and work instructions.

5.3 Virtual Communications and Collaboration Support

As authorized by a fully executed Task Order, the Contractor shall:

a. Provide expertise and knowledge of the state of the art in collaboration technologies, periodically assess developments with respect to new tools and technologies, and advise NASA on their integration into the Center’s, and particularly, the virtual institutes’ tool‐kits.

b. Research and develop 3D immersive environment tools for global collaboration and participation.

c. Enable collaborative science and technology development, science over distance, virtual field trips, and virtual world systems.

d. Provide expertise in the social and organizational aspects of collaboration

e. Provide comprehensive support for Center and institute meetings, technology interchange meetings, and conferences, including virtual and online (video conferencing) meetings.

5.4 Science/Research Support

a. Provide support for science teams, including research and technical support for various activities, field experiments, laboratory investigations and databases; dissemination of research and education content; website maintenance and preparation of reports.

b. Provide research support, including direct research functions and indirect support such as technical and programmatic reviews.

c. Develop collaborative environments enabling remote scientific collaboration using up‐ to‐date data visualization and modeling, social networking, and other tools.

d. Recruit world‐class scientific collaborators and experts in a wide range of disciplines to support the changing needs of rapidly evolving fields.

e. Provide science and technical support for laboratory research, field research, and flight research.

f. Support development of and compliance with ethical standards for research, including bioethics for human and animal research subjects, planetary sustainability, and synthetic biology.

5.5 Hardware and Technology Development Support

a. Support laboratory and prototype hardware development and demonstration from concept through operations.

b. Support development of full system design and architecture per NASA NPR 7123

c. Support system and hardware assembly and test.

d. Support the development of innovative technologies, including advanced manufacturing, life support systems, space biotechnology, operating systems, payloads, sensors, micro‐ and small‐satellites, and architectures.

e. Support Fellows conducting research into innovative technologies [This would be support particularly for the NASA Space Technology Research Fellows].

f. Support overall planning, formulation, and implementation of technology projects, tasks and other efforts.

g. Support requirements analysis/technology assessment and monitoring, and trade studies, and their integration into optimal technology planning and investment strategies and into hardware and technology development projects.

h. Support special studies leading to the creation of innovative approaches toward technology development and collaborations.

5.6 Innovative Partnerships Support

a. Identify and promote development of innovative collaborations with respect to scientific research, technology development, technology transfer (e.g. licensing, software release etc.), and proposal development.

b. Enhance opportunities to develop business partnerships, institute consortiums, and support transfer of technology to and from industry.

c. Support the development of the US commercial space industry, including the commercial use of suborbital, orbital, and deep space locations.

d. Identify mechanisms to support growth of the commercial space industry.

5.7 Strategic Planning & Analysis Support

a. Assist Ames leadership with strategic planning and analysis in various functional areas, including the development of white papers and market surveys.

b. Monitor, track and support databases for portfolio management and collaborative awareness processes through, for example, the Ames New Pursuits Registry.

c. Characterize workforce and capabilities of the Ames Research Center through documents, such as the Ames “Center at a Glance” document.

5.8 Proposal Development Support

a. Support efforts to develop and improve Ames proposal processes and proposal submission outcomes for both NASA and non‐NASA opportunities.

b. Provide technical editing, graphics and administration of such tasks.

c. Support the development of a dashboard tool that provides a clear and informative overview of all competitive proposals for which Ames can submit. The tool shall include actual and expected announcements of opportunity (AO), current and open AOs with details of their status, organization leads, principal investigators (PIs), funding levels, etc., and closed AOs with details of their status, expected award announcements, etc.

d. Provide database solutions and proposal development support that contains information on partnership development and technology transfer.

e. Identify solutions and tools to store, access, and characterize proposal data.

5.9 Solicitations Support

a. Prepare documentation in support of Ames‐managed solicitations, e.g., NASA Research

Proposals.

b. Support the development and evaluation of proposals submitted to Ames‐managed opportunities.

c. Support the peer review process including, but not limited to: preparing science and technical summary packages that may include information on background, scientific rationale and relevance, proposer qualifications, flight/technical experience, results, and references.

5.10 Public Affairs Support and Education (or STEM Engagement) Support

a. Develop, implement and update program or project public affairs plans, including production of detailed media plans specifying activities and products coinciding with significant mission milestones, events, and scientific discoveries.

b. Develop and disseminate Ames program and project information, services and products with the goal of informing the science and education communities, the media, and the public of achievements and opportunities for participation.

c. Develop science, research, educational and outreach tools, such as websites, newsletters, brochures, videotapes, compact disks, apps, displays, and kindergarten through 12th grade educational/classroom materials.

d. Execute student internship programs focused on developing the next generation of scientists, including program formulation, outreach; and recruitment of applicants;

review and selection of student participants; identification of mentors; and general implementation of the program.

e. Coordinate and participate in outreach events, such as scientific meetings and education conferences.

f. Coordinate all program and project Education Public Outreach (EPO) activities with the Office of Public Affairs and the Education and Outreach Division; also ensure that activities are consistent with NASA Headquarters EPO policies.

5.11 Workshop, Meeting and Conference Support

a. Provide comprehensive support for program and project meetings, workshops, conferences, reviews, briefings, and technology interchange meetings.

b. Develop websites and other promotional materials, develop and distribute workshop/meeting materials, manage all meeting operations, record minutes or notes, escort VIPs, arrange for foreign national participation, and assemble all meeting documents for the event and for distribution following the event.

5.12 Data, Document Management and Archival Support

a. Prepare documents, such as technical papers, reports, proposals, brochures, and newsletters in both printed and digital formats.

b. Provide technical writing and editing, including word processing, illustration, and preparation of new text and graphics, editing functions for revising and updating documents, and coordinating the physical production and distribution of documents.

c. Establish and maintain project operational and documentation databases, including requirement traceability.

d. Collect, maintain, analyze, and disseminate data from operational scientific missions.

e. Provide data analysis and archival services.

f. Provide integration of information and data.

g. Provide mapping areas of expertise and capabilities to each other and to proposal development.

5.13 Lab and Office Safety and Facility Support

a. Provide administrative and technical support for safety programs, by providing data entry, action tracking, safety assessments, safety training, and support for OSHA and NASA safety initiatives.

b. Serve as Facility Service Manager (FSM) for NASA facilities. Serve as the liaison, coordinating with other organizations who perform maintenance, repair, inspection, and construction for the facility and its contents.

5.14 Subject Matter Expert Support

The Contractor shall provide experts, as needed, in any of the disciplines covered by the contract to assist with design of experiments, conduct of research, review of proposals being submitted to Ames, review of proposals being submitted by Ames, support facilities design review and construction/inspection management, and any other activity requiring expert assistance, either on a short‐ or long‐term basis.

6.0 TECHNICAL CORE ELEMENTS

The technical Core elements have defined requirements, such as deliverables, significant milestone dates, cost/price, and established performance measurement criteria. technical Core elements may be deleted or modified as Agency, Center, programs or projects evolve. Written technical direction will be provided under the technical elements to provide more detailed requirements, as necessary. Future tasks and their deliverables will be identified in technical direction.

● Coordinate travel to conferences, field sites, universities, and other agencies in the performance of research, integration of products, technology development and infusion, and other important demonstration of results; costs shall be captured in the relevant Core technical element or task order and reported on the NF 533 at that level.

Work with the COR to ensure contractors follow NASA conference approval requirements for attendance. All foreign travel by Contractors supporting NASA requirements must be completed following the policies and procedures of the Ames International Services Office and NFS 1852.242‐71. For any foreign program travel related to this contract, the Contractor shall comply with NASA Procedural Requirements (NPR) 9710.1, chapter 7 entitled Foreign Travel. The Contractor shall submit all foreign travel requests to the cognizant ARC Foreign Travel Coordinator for review/approval a minimum of four weeks before the planned departure date, so that an electronic country clearance (eCC) can be obtained. The applicable program, project, agreement and/or contract should be referenced in the supporting documentation included with the request. Prior to commencing any official program foreign travel, Contractor employees shall also have successfully completed High Threat Security Overseas Training described in section 7.2 of the NPR. Information about attending High Threat Security Overseas Training and paperwork required for travel submission can be found by contacting your Center Foreign Travel Coordinator. Travel will not be approved without completion of the required training, receipt of a country clearance, and submittal of any other supporting documentation as described in the NPR. Consult with the Contracting Officer or Foreign Travel Coordinator for additional information regarding review/approval of foreign travel requests.

● Acquire resources (equipment, supplies) as needed, not otherwise provided by the Government, to support the successful completion of all work contained within Core technical elements and task orders; costs should be captured in the relevant technical Core element or task order. Purchasing will be done consistent with ARC clause 52.230‐

90. Report all purchases no later than the 15th day of the month (Contractor’s Purchases Report, CDRL 5).

6.1 Space Biology Project Office Support

The Contractor shall provide support to the Space Biology Project Office as it oversees, manages, integrates, advocates for and coordinates all Space Biology activities at NASA Ames. Space Biology is a NASA research program, dedicated to hypothesis‐driven, discovery‐ based biological science in space and the associated technology development and know‐how related to this scientific endeavor. Space Biology work managed at NASA Ames covers a wide variety of cell and animal research, from microbes to rodents. There is a strong emphasis on the use of model organisms (e.g., well characterized microbes, plants, insects and animals) to understand how organisms, including humans, respond to the space environment. Utilizing the new genetic tools of the 21st century, Space Biology scientists probe deeply into the underlying mechanisms of adaptation to the space environment in order to determine the fundamental effects of gravity on growth, metabolism, reproduction, development, damage repair and responses to infection and disease. Such basic knowledge provides the foundation on which NASA’s biomedical researchers build approaches and countermeasures to the problems confronting human exploration of space. In addition, such knowledge has provided, and will continue to provide, benefits to the health and well‐being of those on the Earth. Space Biology will achieve these goals using five program elements: 1) Microbiology – Study spaceflight effects on microbial life, processes, and community dynamics; 2) Cell and Molecular Biology – Determine spaceflight effects on life at the cellular and molecular level; 3) Plant Biology ‐ Understand how plants respond and grow in spaceflight; 4) Animal Biology ‐ Determine basic mechanisms animals use to adapt to spaceflight, and to alterations in gravity in particular; 5) Developmental, Reproductive and Evolutionary Biology ‐ Determine how space affects development, reproduction and evolutionary processes.

The Ames Space Biology Office provides integrated leadership and management for all Space Biology activities at NASA Ames. The Ames Space Biology Office receives Agency direction from the HQ Division of Space Life and Physical Sciences (SLPS). Working with the technical directorates, the Ames Space Biology Office will be responsible for developing an institutional approach and plan, responsive to NASA priorities, which brings together and maximizes the return on investment to the Center from Space Biology science, technology development/feasibility, commercial partnerships, energy, advanced studies, and education, while meeting the Agency’s utilization guidelines. These can involve either basic or applied research. The Space Biology Office’s responsibilities includes overseeing and assuring successful implementation of the center‐approved plan. The office draws upon the expertise within the directorates to formulate, promote and implement the technical elements of the program. Also with directorate support, the Space Biology Office will establish and maintain critical interfaces at NASA Headquarters, other NASA centers, federal agencies, academic institutions and relevant corporate entities. These synergies will help achieve Ames’ objectives and Agency goals. The office will serve as the primary programmatic, and budgetary interface for the developing and ongoing Space Biology activities for the center.

The Contractor shall:

6.1.1 Space Biology Program / Project Support

Provide Program support. The Contractor shall:

a. Act as interface between research and hardware development efforts within the Space

Life Sciences Portfolio to verify research requirements are met within the payload development activities. Space Biology anticipates 5‐10 payloads per year. The effort includes coordination with payload developers, status and action tracking on a weekly basis, integration of reports, and combining inputs for monthly submission.

b. Provide monthly flight execution documentation via a formatted PowerPoint slide set which includes planning for all space biology payloads. This slide set synthesizes inputs from the Flight Planning Integration Panel into a coherent slide set. Space Biology Fly Off Plan, CDRL 27).

c. Maintain and update technical knowledge base of all prototype technology currently engaged for Space Biology Research. The knowledge base is currently maintained via Excel and updates generally occur on an annual basis.

d. Coordinate the Space Biology Open Science Concepts as needed between Kennedy Space Center and ARC.

e. Support planning for Life beyond Low Earth Orbit (LEO) effort. Maintain the technical concepts for potential biological payloads by annually updating the Vehicle Trade Study which is currently tracked via Excel spreadsheet. (Annual Vehicle Trade Study, CDRL 28).

f. Interface with Space Biology partners – Human Research Program (HRP), Center for the Advancement of Science in Space (CASIS), and international partners for implementation of space biology activities. Face‐to‐face conferences occur quarterly rotated among NASA centers and inquiries from partners occur on a weekly basis.

g. Convene weekly meetings of SMEs and project personnel as needed.

h. Support weekly team meetings, monthly Space Life and Physical Sciences (SLPS) and

International Space Station (ISS) meetings, including the annual American Society for Gravitational and Space Research (ASGSR) conference.

i. Plan, convene and participate in quarterly meetings at KSC to sync Space Biology efforts between ARC and KSC.

j. Provide technical support for the Space Biology Program/Project Office, including project control, planning and scheduling, engineering document support, procurement management, facility and safety support, technical writing, technical website updates and public outreach activities.

k. Coordinate strategic plans, project plans, presentations, reports, and position papers.

This includes sharing documents on SharePoint and obtaining required signatures. Ames anticipates 1‐5 documents per week.

l. Coordinate and attend monthly strategic and project planning meetings. Document meeting minutes clearly communicating complex scientific concepts and open actions.

m. Coordinate responses to NASA and external agency weekly requests.

6.1.2 Grants Management.

a. The Contractor team shall review, organize and update various grant information spreadsheets, records and files. Ames anticipates 50‐70 grants per year.

b. The Contractor team shall assist and respond to numerous PIs and Grantee Institutions’ inquiries regarding grant matters (e.g. funding, reporting, budget, no‐cost extensions, etc.). On average, an inquiry per grant is received on a monthly basis.

c. The Contractor team shall work with program managers and NSSC Grant Office to facilitate the funding/award process of new and existing grants. Support includes the gathering of inputs required for generation of a Purchase Request (PR). Each grant will require one PR.

d. The Contractor team shall work with project and resources managers regarding commitment/obligation/costs phasing plans. Information is gathered monthly.

e. The Contractor team shall support the development of research solicitations and the review of scientific and technology proposals that are received. One solicitation is generated per year.

f. The Contractor team shall track, verify status and monitor the progress of 50‐70 grants and cooperative agreements per year. Support includes preparation and coordination of grant materials and required resources.

6.1.3 Science Integration, Workshops, and Conferences

a. Develop communications products that can be used by stakeholders across the agency.

Products are generally Web‐based and include weekly highlights, monthly updates, and quarterly updates. Keyword tagging is required. The Contractor shall provide graphics support for the Space Biology Project Office, as needed.

b. Define/develop methods for quantifying Space Biology research progress on key areas critical for human space exploration and developing performance metrics, benchmarks and targets for the Program Office on an ongoing basis.

c. Provide analysis of Space Biology progress as it relates to the Decadal Survey, provide analysis of Space Biology progress as it relates to Exploration, and provide analysis of Space Biology progress as it relates to Earth Benefit on a monthly basis. Document in the existing PowerPoint slide set. (Space Biology Science Accomplishments Report, CDRL 29).

d. Collect the Space Biology research publication on monthly basis, review them and provide information concerning areas were collaboration may be pursued. internal programs (including Human Research Program (HRP) and Advanced Exploration Systems (AES)) and external partners including the National Institutes of Health (NIH), National Science Foundation (NSF), and Department of Defense (DoD), and CASIS, to identifying areas of synergy for collaboration opportunities and push/pull opportunities for enabling exploration and pioneering scientific discovery.

e. Collaborate with other internal NASA programs on a coordinated data management plan for managing all of the scientific research output that can be used for advancing safe human space exploration.

f. Participate in the one day annual strategic planning session with regards to program development and research plans.

Research Planning Working Group (RPWG) support.

The RPWG meetings are coordinated by Johnson Space Center to determine payload priority schedule and crewtime assignments. These tasks include:

a. Attend weekly RPWG teleconferences.

b. Contact appropriate payload representatives to support agenda and/or payload specific topics prior to teleconferences.

c. Track actions on the action item database and seek out action closure information on needed concerns by the payload representatives.

Workshop and Conference Support.

Provide workshop, and meeting/conference support. Ames anticipates annually 2‐3 workshops (within the US approximately 3‐5 days), and 6 meetings/conferences (within the US, with possibly 1 international, approximately 5 days). Tasks include:

a. Provide comprehensive support for program and project meetings, workshops, conferences, reviews, briefings, and technology interchange meetings.

b. Develop websites and other promotional materials, develop and distribute workshop/meeting materials, manage all meeting operations, recording minutes or notes, escort VIPs, arranging for foreign national participation, and assemble all meeting documents for the event and for distribution following the event.

c. Developing and executing science definition workshops on topics of importance to Space Biology. Topics will be reviewed and approved by Space Life and Physical Sciences Research and Applications (SLPSRA). Potential topics include Alternative Platforms, Gravity as a Continuum, etc. It is anticipated that these workshops will require the Contractor to support planning as well as support the meeting itself.

Workshops may occur at a NASA Center or at other locations, including in conjunction with scientific conferences and meetings. Workshops are nominally anticipated to include 15‐40 invited technical and scientific experts. This may, at times, include a limited number of international experts. Workshops may be in‐person or held virtually.

The Contractor shall support invited travel for attendees of workshops, as required.

Nominally, the Contractor shall support 2‐3 workshops per year for the Space Biology Project.

6.1.4 Science Management

Work within the Space Biology Project Office to provide scientific expertise and support for the five elements: Vertebrate Animal, Invertebrate Animal, Cell and Molecular Biology, Microbiology, and Development, Reproduction and Evolution (DR&E). These tasks include:

a. Supporting the ARC Space Biology Senior Project Scientist with the following:

● Developing NASA solicitations for ground and flight research (one per year).

● Reviewing science proposals received in response to NASA and international research solicitations for technical feasibility (approximately 30 to 35 per year).

● Assessing experiments for synergies and opportunities to combine as many PI requirements for flight as possible or to transition to alternate platforms or for other decision making purposes as requested.

● Preparing and presenting science advocacy and status reports, results, and accomplishments at NASA meetings, science conferences, and public forums.

● Assessing experiment feasibility for GeneLab collaboration, as requested by the GeneLab Project Scientist.

● Engaging and supporting the ARC Space Biology Scientists.

o Prepare white papers, reports, and reviews on relevant topics as directed through written technical direction.

o Collect information from the community of scientists on topics covered.

● Coordinating Science Working Group Meetings, as directed through written technical direction.

b. Engaging the Mission Scientists to:

● Track science mission development and implementation, 4 per year.

● Provide support for technical science issues and facilitate an agreement capturing this in writing.

● Provide backup support for Mission Scientist tasks that support PI flight science mission development and implementation.

c. Providing Leadership to:

● Manage the science definition process for experiments that are assigned to their portfolio.

● Review products produced by the Mission Scientist (e.g. ERD, review presentation packages).

● Provide training and mentorship to junior Mission Scientists.

● Update and keep current existing Science Definition processes, procedures, templates, master schedule template, and work instructions based on higher level document changes from Space Biology Program, approximately one update during life of contract.

d. Providing direct interface between Project Mission Team, Mission Scientist, and Principal Investigator to:

● Serve as the primary point of contact and facilitate all interactions between the

Flight Project teams and the Principal Investigator (approximately 5 to 10 per year).

● Work directly with the Mission Scientist to support and advocate for PI science requirements and needs.

6.1.5 Bion Flight Project Support

a. The Contractor Team shall support definition of the Bion‐M2 mission.

b. The Contractor Team shall provide an interpreter/translator to coordinate and support two international meetings, including the US/Russian Joint Working Group (JWG) and intermittent translations of short documents and real time discussions. Foreign travel will be required.

6.1.6 Space Life Sciences Training Program (SLSTP)

The Space Life Sciences Training Program (SLSTP https://www.nasa.gov/ames/research/space‐ life‐sciences‐training‐program) provides undergraduate students entering their junior or senior years, and first year graduate students, with professional experience in space life science disciplines. This challenging ten‐week summer program is held at NASA’s Ames Research Center in the heart of California’s Silicon Valley. The primary goal of the program is to train the next generation of scientists and engineers, enabling NASA to meet future research and development challenges in the space life sciences.

https://www.nasa.gov/ames/research/space‐life‐sciences‐training‐program.

a. Develop and implement the Ames Space Life Sciences Training Program on an annual basis. Expertise will be required for the planning, organization, and coordination of the SLSTP.