20211201 CW1 Virtual Conference IFB No. 72044021B00001.pdf

USAID Civil Works for Dioxin Remediation at Bien Hoa Airbase Area – Phase 1

RECORDED SITE WALK AND VIRTUAL

CONFERENCE

Invitation For Bids (IFB) No. 72044021B00001

December 1, 2021 at 8.30 am to 10.30 am Hanoi local time

VIRTUAL PRE-PROPOSAL CONFERENCE

AGENDA

Welcome Remarks Ms. Suzanne H. Johnson

Contracting Officer, Office of Acquisition and Assistance (OAA)

Introductions USAID Team Trigon Associates (USAID A&E firm)

Session Overview Ms. Suzanne H. Johnson

The Project and the Activity (Civil Works Phase I) Overview

Nguyen Manh Phuc, Program Management Specialist, Reconciliation Unit (RU), RIDO

IFB Overview Ms. Suzanne H. Johnson Recorded Site Walk USAID A&E firm

Questions and Answers All Participants

Next Steps/Closing Remarks Ms. Suzanne H. Johnson

Christine Katin, P.E. Phuc Nguyen Manh Cuong Nguyen Manh Reconciliation Unit Chief Project Management Specialist Project Management Specialist

Sara Wessels, P.E. Edward Winant, PhD, P.E.

Regional Engineering Officer Regional Engineering Officer

Suzanne H. Johnson Karittha Jenchiewchan Contracting Officer Acquisition & Assistance Specialist 3

USAID TEAM - WHO IS WHO

Andrew Sayers-Fay, Ph.D. – Chief of Party Suzan Samara – Deputy Chief of Party Tri Hoang – Lead Engineer/Government Liaison Quang Mai – Construction Manager Danyelle Phillips – Lead Safety & Environmental Compliance Spec.

Thang Vu – Health, Safety, and Environment Manager Lisbeth Nagrath, PE – Senior Engineer Thuy Le – Design Manager

TRIGON TEAM - WHO IS WHO

● IFB issued on November 17, 2021

○ Please check periodically for any update(s) and amendment(s) to the IFB

● We are recording for internal reference purposes only

SESSION OVERVIEW

https://sam.gov/opp/9034124917da4785a72518e814bead2b/view

BACKGROUND

● The December 2020 Masterplan presents a comprehensive 10-year plan to remediate dioxin at the BienHoa Airbase area, using an approach that generally follows the remediation Alternative 4 described in the 2016 Environment Assessment.

● The Masterplan divides Project activities into two five-year phases.

PROJECT PHASE I ACTIVITIES

● Architect-Engineer Services contract (A&E Contractor) providing civil works design and construction oversight services (Trigon Associates);

● Construction contracts for interim measures - IM1 (Tetra Tech, Inc.)

and IM2 (VINA E&C);

● Treatment - Phase I (In procurement);

● Civil Works - Phase 1 (This Contract).

PROJECT AND ACTIVITY OVERVIEW

• Provision of remediation work in several on and off-base areas with high levels of dioxin contamination that pose important exposure risks;

• Construction and maintenance of facilities required to support other Project activities including the Pre-Treatment Storage Area (PTSA);

• Loading and unloading of material from other Project storage areas;

• Provision of roadwork, and fencing.

OBJECTIVES

1. Treatment Area

2. Dig and Haul

3. Roadways

4. Protect, Maintain, and Handover Assets in Project Areas

5. Storage and Staging Area Demolition

WORK COMPONENTS (C.5)

• Civil Works Treatment area – with Notice to Proceed

(NTP).

• Dig and haul – annual basis before the start of each dry season.

• Hauling and access roads – as they are available.

CONSTRUCTION SCHEDULE (F.5.2)

• Contractor must update construction schedule as final designs for Work Components are provided by the COR.

FINAL DESIGN AVAILABILITY (C.5)

1. All mobilization within 28 calendar days upon Notice to Proceed (NTP).

2. The Contractor must provide all items, articles, materials, equipment, and appurtenances to accomplish the work.

3. The Contractor must provide a temporary site office for the Contractor’s use.

4. An analysis of projected groundwater elevation is included in Attachment J.12 Groundwater

Contours.

5. The Contractor must perform work in accordance with the Compendium of Design and Material

Standards

6. All work performed must be done in accordance with the Contractor developed and approved work plans.

7. Work is restricted to areas that have been cleared for unexploded ordnances (UXOs) by MND.

8. The Contractor must review and agree to follow the procedures of Attachment J.14 Site-Wide

Health and Safety Plan and any provided supplemental plans and Attachment J.16 Site-Wide Environmental Mitigation and Monitoring Plan.

9. The Contractor must complete work according to final designs provided by the COR and coordinate work activities with the Engineer/Construction Manager and other USAID contractors in accordance with C.9 Work by Others.

10. Demolition required to perform the work will be as indicated in the Contract Documents and final designs.

11. The Contractor must place uncontaminated, i.e., non-dioxin contaminated, construction debris (with dioxin confirmatory sampling result under 40 ppt TEQ) in the UCDDA.

12. The Contractor must provide and maintain environmental mitigation measures including stormwater pollution prevention and erosion control measures for all work areas throughout the contract period of performance.

13. The Contractor must fully restore all areas of work and other affected areas to existing or improved conditions according to the Contract Documents.

GENERAL WORK REQUIREMENTS (C.6)

• Airbase’s management through USAID and the A&E Contractor/Engineer and Construction Manager.

• IM1 Contractor, among others, for work in the Low Concentration Storage Area (LCSA) and High Concentration Storage Area (HCSA).

• IM2 Contractor, among others, for work in the Long-Term Storage Area (LTSA) and High Concentration Temporary Storage (HCTS).

• Treatment Contractor.

COORDINATION WITH OTHERS

• Throughout the Treatment-Phase I period of performance, the Treatment Contractor will periodically remove contaminated soil/sediment from the PTSA and add treated soil/sediment to the Treated Material Storage Area (TMSA).

• Upon USAID direction indicating volume and timelines, the Contractor will remove the requested material from the TMSA.

• The Contractor must coordinate with the Treatment Contractor to ensure simultaneous access to the PTSA/TMSA for both contractors.

COORDINATION – TREATMENT CONTRACTOR

KEY REQUIREMENTS - At the time of bid submission and throughout the period of performance (C.7)

• (1) a local Contractor must hold a valid Construction Operation Capability Certificate (in construction implementation and construction design at any grade, refer to Article 83 of Decree 15/2021/NDCP) or (2) a foreign Prime Contractor must submit with their bid package the qualifying materials required to apply for a construction operations license for foreign contractors (refer to Article 102, Article 103 and Article 104 of Decree 15/2021/NDCP).

• Either the Prime Contractor or the subcontractor(s) responsible for handling contaminated material must also hold a valid Vietnamese Ministry of Natural Resources and Environment Government of Vietnam Hazardous Waste Disposal License (Giấy Phép Xử Lý Chất Thải Nguy Hại). If this requirement is fulfilled through a subcontractor, the Bid Package must include an affirmation signed by the Prime Contractor and subcontractor confirming that the license of their subcontractor will cover for all activities of this contract as required by Ministry of Natural Resource and Environment (MONRE).

Prior to intrusive activities, screen dioxin blood baseline of the staff.

• Year 1 (NTP - April 2023)

• Year 2 (May 2023 - April 2024)

• Year 3 (May 2024 - April 2025)

• CLIN 4 Option Period (May 2025 - September 2026)

WORK SEQUENCE (C.13)

* The Year 4’s second Soil Quantity (circled) will be amended to 37,000 cubic meters instead of 387000 which is a typo.

GENERAL

• Federal Acquisition Regulation (FAR) Part 36 Construction and Architect – Engineer procedures, Part 14 - Sealed Bidding, Subpart 16.2 - Fixed-Price Contracts, and Subpart Subpart 17.2 - Options

• One firm-fixed-price (FFP) contract

• The estimated price is more than $50 M

• Period of Performance: 37 months (Year 1 to Year 3 of Dry season) from the Notice to Proceed (NTP). If CLIN 4 (Year 4 Dry season) is exercised, the period of performance will be extended by 18 months.

THE SOLICITATION OVERVIEW

• Authorized geographic code 937 - the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.

• 22 CFR 228.12 Nationality of suppliers of commodities and services.

(1) Be incorporated or legally organized under the laws of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument);

(2) Must be operating as a going concern in a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), and either

(3) Be managed by a governing body, the majority of whom are citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of countries in Code 937 (or other principal geographic procurement code designated in an implementing instrument), or

(4) Employ citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), in more than half its permanent full-time positions and more than half of its principal management positions.

• NO parastatal - 22 CFR 228.13 Foreign government-controlled organizations

If an organization has a question concerning their own eligibility, please contact us ASAP.

ELIGIBILITY - Who May Participate in the IFB

• Firm-Fixed-Price Contract

• Contract price not anticipated to change

• F.5 REPORTS AND DELIVERABLES

– F.5.1 Bonds or Guarantees for Contract Performance

• 10 calendar days after the date of Contract Award

• Payments are in accordance with/subject to:

– FAR 52.232-5(h), "Payments under Fixed-Price Construction Contracts”

– The approved “Schedule of Value (SOV)”

– Completion, Inspection, and Acceptance of Work

CONTRACT TYPE

Notes: The Contract is divided into Contract Line Items (CLINs), as summarized below.

CLIN 1: Base from NTP until April 2025, which coincides with the end of Year 3 dry season. If Dig & Haul and Roadway quantities exceed the estimates included in CLIN 1, the additional work will be implemented under CLIN 3. Fully funded upon contract award.

CLIN 2: Demobilization is included as a separate CLIN to be authorized by USAID either at the end of the base contract period of performance or the end of the exercised option period. Fully funded upon contract award.

CLIN 3: Unit Prices for Excess Quantities includes fixed-unit-price line items and day works. The CO will authorize in writing the implementation of CLIN 3 which generally covers potential excess quantities for line items in CLIN 1 and CLIN 4 (if implemented / authorized by the CO) in case the estimated quantities in the fixed-price of these CLINs are exceeded.

CLIN 4: Option Period, if exercised/authorized by the CO, will cover work under Year 4 Dry Season (Option) and will extend the contract period 18 months from when the Option is exercised.

• Read the IFB carefully and submit all required information

– FAR 52.228-1 BID GUARANTEE (SEPT 1996) – valid 120 calendar days from bid opening date

– DUNS number: http://fedgov.dnb.com/webform (Required for both Prime and sub-contractors)

– SAM registration: http://www.sam.gov (Required for Prime

Offerors)

– Section K "Representations, Certifications, and Other

Statements” (Required for both Prime and sub-offerors)

BID PACKAGE PREPARATION

a. In one PDF document:

i.Cover Letter with DUNS number

ii. Completed BLOCK 14 through 20c of the Standard Form 1442 (Attachment J.1) with the firm’s authorized signature

iii. Notarized copies of all required original registrations/licenses as per Section C.7. If the

Hazardous Waste Disposal License requirement is fulfilled through a subcontractor, the Bid Package must include an affirmation signed by the Prime Contractor and subcontractor confirming that the license of their subcontractor will cover for all activities of this contract as required by Ministry of Natural Resource and Environment (MONRE).

iv. Signed Attachment J.19 CERTIFICATION OF KEY PERSONNEL, certifying that all named Key Personnel meet the qualifications in Section F.

v. Representations and Certifications, all complete as per Section K and registered in SAM

vi. Evidence of Responsibility as described in L.2.14

vii. Bid Guarantee at 20% of the base bid price, but not to exceed $3 million.

viii. Joint Venture Information as described in L.2.15, if applicable.

ix. All signed amendments to the solicitation.

x. Valid Power of Attorney. State if it is needed or not.

xi. Signed Site-Wide Health & Safety Plan Acknowledgement.

xii. Signed Site-Wide Environmental Mitigation and Monitoring Plan Acknowledgement.

xiii. Marking Plan and Branding Implementation Plan: Bidder must use Attachment J.18 to submit as part of Bidder’s Marking Plan and Branding Implementation Plan.

b. In one (1) MS Excel document with unlocked formulae and one (1) PDF of

Bid form (Attachment J.2)

INSTRUCTIONS FOR PREPARATION OF THE BID (L.4)

• Following receipt and evaluation of the bids, the contract will be awarded to the lowest priced bidder, determined to be responsive and responsible by the contracting officer.

• USAID will perform a compliance check on the apparent lowest priced bid.

• Failure to submit sufficient evidence to make an affirmative determination of responsibility (L.2.14 and/or L.2.16), Bidders could be considered non-responsive and/or non-responsible and the apparent lowest bidder could be discarded.

• The same process will then move to the next apparent lowest bid.

BID EVALUATION/SELECTION

BID PACKAGE SUBMISSION

• Bid Package must be sent to:

– Suzanne H. Johnson at sjohnson@usaid.gov; and,

– Karittha Jenchiewchan at kjenchiewchan@usaid.gov

• Bid Package must be submitted electronically

– Bidders must not submit zipped files

– Bid Package must be submitted in Adobe PDF and/or

Microsoft Office (Excel) as indicated in the IFB

• Questions due December 17, 2021

• Bids must be received no later than February 11, 2022 at 4 pm Hanoi local time

• Offerors are responsible for confirming that their complete Bid Packages were received electronically by USAID mailto:sjohnson@usaid.gov mailto:kjenchiewchan@usaid.gov

RECORDED SITE WALK

https://docs.google.com/file/d/1OIbXSPTlmM_woa4R9q9dP5DuHH8oEgJG/preview

OVERVIEW MAP (ATTACHMENT J.3)

USAID MISSION AND WEBSITES: https://www.usaid.gov/vietnam

WORK WITH USAID: https://www.workwithusaid.org/

USAID BUSINESS FORECAST: https://www.usaid.gov/business-forecast/search

SAM.GOV: https://www.sam.gov/SAM/

IFB: https://sam.gov/opp/9034124917da4785a72518e814bead2b/view

TRAINING ON HOW TO WORK WITH USAID:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

GVN DECREE 100/2018/ND-CP:

http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id =1&_page=1&mode=detail&document_id=194177

GVN DECREE 15/2021/ND-CP:

http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id =1&_page=2&mode=detail&document_id=202756

USEFUL LINKS

https://www.usaid.gov/vietnam https://www.workwithusaid.org/ https://www.usaid.gov/business-forecast/search https://www.sam.gov/SAM/ https://sam.gov/opp/9034124917da4785a72518e814bead2b/view https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=1&mode=detail&document_id=194177 http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=1&mode=detail&document_id=194177 http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=2&mode=detail&document_id=202756 http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=2&mode=detail&document_id=202756

Questions and Feedback

THANK YOU!