CP RFP QA_Amendment 01.pdf

Section Section Title Par Ref. Page # Reference Text Comment/Question for the Government Government Response 3 ‐ Statement of Work Program Manager Qualifications 2.3 11 Each task order shall have a Task Order Project Manager (TOPM).

The Contractor shall ensure that the TOPM meets the following qualifications: PMP Certification

Given the global pandemic affecting a variety of industries, the Project Management Institute (PMI) has limited the offering of PMP certification testing. Can the Government please remove this requirement and allow for a Government‐equivalent certification or experience tradeoff in lieu of the PMP certification?

No

3 ‐ Statement of Work Checkpoint Deployment Services – General Requirements

3.0 15 Federalized Airport Map Does the map presented on page 17 reflect the TSA's latest current zones/regions?

Yes. Note that the TSA zones change frequently and are administrative/have no impact on performance of work.

3 ‐ Statement of Work Checkpoint Deployment Services –

General Requirements

3.0 15 The Contractor shall be responsible for all deployment services of

Checkpoint technologies for all security screening needs at the checkpoint.

Does the TSA have a calendar black‐out schedule either in whole or in part for each airport or location where contractor needs to be mindful of holiday or other periods that potentially impact, delay, or prohibit install or de‐install schedules?

No

3 ‐ Statement of Work Checkpoint Deployment Services – General Requirements

3.0 15 The Contractor may also be asked to ship, rig and install equipment in support of DHS special events or internationally in support of the

Department of State.

Can TSA provide the percentage of special events and international work executed historically under the predecessor contract and the expected proportion of work for the SEDS Checkpoint IDIQ?

Approximately 4‐5 special event per year and 2‐3 International efforts per year. Quantity subject to change based on funding availability.

3 ‐ Statement of Work Checkpoint Deployment Services – Specific Requirements

4.0 16 The Contractor shall, as required, provide services to support the installation of new technology to support TSA test and evaluation of the new technology.

What are the specific requirements for contractor supporting this Operational Test & Evaluation effort? Will this OT&E be at the TSA TSL in NJ? Will it be at USA airports only? International Airports?

Other locations than airports?

Typical deployment activities (design, prep, ship, rig and install) at airports, testing/training facilities and other locations.

3 ‐ Statement of Work Site Lead Support 4.1 17 Notify the checkpoint DC/IC and COR of test results on a daily basis and any impact to performance or schedule of the project.

When is the Daily Site Report (test results) as required by specific Task Order’s due? Close of business same day?

Daily site reports are usually due the next morning, since work is usually done at night.

3 ‐ Statement of Work Planning, Survey, and Design 4.2 18 This includes but is not limited to: badging requirements, permitting requirements, insurance requirements, bonding requirements, any list of preferred vendors, rigging paths, allowed working hours, details of existing equipment, existing electrical and data, checkpoint dimensions, floor loading, seismic requirements, and other design concerns

Will the time needed to secure airport level badging, permits, insurance, and bonding requirements be factored into the TO POP?

Yes

3 ‐ Statement of Work Planning, Survey, and Design 4.2 18 In some cases, for example, when the airport is responsible for the site preparation, the contractor shall perform a site validation to confirm the approved design is followed and the infrastructure

(electrical and data) is ready for installation.

Does the TSA have criteria for testing and evaluation for the electrical and data requirements? Regarding data, is connectivity to a remote point enough or will contractor be required to test and confirm specific connectivity to a network or remote site?

There is no testing and evaluation for electrical and data.

Just a survey / validation to ensure it is there and in the correct location

3 ‐ Statement of Work Planning, Survey, and Design 4.2 19 The Contractor shall provide concept, issued for construction, and as built designs as specified by Task Order.

Once "issued for construction" drawings have been submitted, who can authorize changes to those drawings? Contractor? TSA? TSA HQ

CP?

COR or DLD design team

3 ‐ Statement of Work Planning, Survey, and Design 4.2 20 The contractor shall reuse existing FF&E whenever possible and not submit a request for all new FF&E.

What are the criteria to request new FF&E if existing FF&E cannot be re‐used? Who makes this decision?

COR or DLD deployment coordinators

3 ‐ Statement of Work Installation, Decommission, and Testing

4.5 21 After completion of the site survey, the Contractor shall submit a site survey report (CDRL B002) to the CP DC/IC and COR for review and approval.

In the event of a conflict between local TSA operations and contractor SEDS installation calendar, who arbitrates the conflict and resolves it?

COR or DLD deployment coordinators

3 ‐ Statement of Work Installation, Decommission, and Testing

4.5 21 The Contractor shall coordinate all work with TSA operations at each airport to minimize disruption or interfere with operations.

In the event of a local TSA operations calendar, or special event, or other calendar blackout period, will the TSA allow the contractor to modify the SEDS install schedule based on a local TSA Ops request?

COR or DLD deployment coordinator decision.

3 ‐ Statement of Work Travel 5.0 22 The Task Order COR shall approve all travel in advance of its occurrence.

What is the timeframe for approval for travel once permission is submitted to the COR?

Typically 2‐3 days

4 ‐ Contract Clauses III. 52.224‐3 Privacy Training (Jan 2017)

4.III 33 Contractor employees shall satisfy this requirement by completing Privacy at DHS: Protecting

Personal Information accessible at http://.

To which level of contractor employee does this refer? PMO, prime subcontractor, local labor?

Contractors are required to complete training if they have acces to TSA network. Reference

FAR 24.302

4 ‐ Contract Clauses TSA Special Contract

Requirements

4.3 37 Safety Data Sheet in accordance with Occupational Safety and Health

Administration (OSHA) Hazard Communication Standard (HCS) (29 CFR 1910.1200(g) and Federal Acquisition Regulation (FAR) 52.223‐3

– Hazardous Material Identification and Material Safety Data; and

Federal Standard No. 313, Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities; or an official letter affirming that the shipment does not contain radioactive/hazmat materials

Who is responsible for any hazmat material discovered during installation or de‐installation where the hazmat material is not related to any TSA SEDS equipment? (i.e. hazmat discovered in flooring that was removed to accommodate TSA equipment, or non‐ TSA equipment that needed to be moved or relocated) IS the contractor responsible for all hazmat discovered during installation or removal regardless of owner?

Contractor is responsible for discovered hazmat material. Ideally, these items would be found in a site survey prior to starting work.

However, if these items are found during execution, TSA would allow for cost increases.

4 ‐ Contract Clauses Basic Requirements Affecting Contractor Performance

XVI.B 63 A smooth and orderly transition between the Contractor and a predecessor or successor Contractor is necessary to ensure minimum disruption to vital Government business. The Contractor shall cooperate fully in the transition.

Will the contractor be assuming immediate oversight and execution of projects in progress once the contractors POP begins? What is the transition period?

Government will determine transtion on a Task Order basis. If transition will ocurr, this will be defined in each Task Order.

6 ‐ Solicitation Provisions I. 3052.209‐72 Organizational Conflict of Interest

6.2.I 92 Organizational Conflict of Interest Due to the nature of the SEDS program there is a perception of a conflict of interest since not only will an organization that sells the equipment ‐ if awarded the contract as a Prime or as a subcontractor

– they will also be the contractor who deploys the equipment and maintains the equipment. How can there be a fair and open competition of the deployment contractor if they are also supplying the equipment? Has the government determined if this acquisition may result in an actual or potential conflict of interest, providing one or more Offerors with the potential to attain an unfair competitive advantage since they both sell and deploy the equipment.

TSA remains committed to safeguarding that all procurements, including SEDS, are conducted with strict adherence to FAR principles and requirements for full, fair and open competition. This includes a companion commitment to ensure the integrity of the procurement process at all stages of the acquisition process.

7 ‐ Addendum to Instructions to Offerors

Tab 4 ‐ Price Proposal 7.8, IV.d 103 Sample Task Order Pricing: Offerors shall provide pricing for the quantities provided on the tab “CB Sample Pricing” listed on

Attachment 2, CB SEDS Pricing Template. Only these specific items shall be priced, and all pricing shall be from the Offeror’s proposed

CB SEDS Pricing Template, using Year 1 pricing.

There does not appear to be a tab in Attachment 2 entitled "CB Sample Pricing". Will the Government confirm whether this tab was omitted from the final RFP?

Tab 7 includes Sample pricing that will be automatically populated based on Contractor's proposed pricing

7 ‐ Addendum to Instructions to Offerors

Tab 4 ‐ Price Proposal 7.8, IV.d 103 Only these specific items shall be priced, and all pricing shall be from the Offeror’s proposed CB SEDS Pricing Template, using Year 1 pricing.

The pricing template allows for one Unit Price per Equipment Type and/or service function; however, the sample task calls for the deployment of equipment to various locations that will have differing costs. Will the Offeror be permitted to discount the Unit Prices in the pricing template for the Sample Task Order to more precisely propose the costs of the service?

Discounts shall not be proposed.

7 ‐ Addendum to Instructions to Offerors

Tab 4 ‐ Price Proposal 7.8, IV. e 103 Program Management Task Order: Offerors shall provide pricing for the Program Management Task Order (Attachment 4). This Task

Order will be awarded to the successful Offeror with the IDIQ Award as Task Order 01. The order will encompass all the program management costs that TSA will pay under the life of the IDIQ contract.

The RFP does not state where the Offeror is to provide the pricing for the Program Management Task Order. Attachment 2 does not contain a tab or a specified format for the Program Management Task Order. Will the Government provide guidance on the format and method for which the Offerors should present the Program

Management Task Order price?

See updated solicitation attachment 2‐ Tab 8 has been included to provide for PM Task

Order Pricing

7 ‐ Addendum to Instructions to Offerors

Submission Instructions 7.4.II 96 Foldouts for complete spreadsheets and/or organization charts are permissible up to 11" by 17", if secured with the volume. Large sheets (i.e., greater than 8 by 11 inch) shall count as two pages (note of exception: Foldout pages no larger than 11 x 17 inches for graphics and tables as applicable shall count at one (1) page).

Confirming that large graphics or tables on a page with a size of 11x17 will be counted as one page. Can you please define what a large sheet is?

See updated language to Section 7.4.II of the RFP: Foldouts to include graphics, tables, spreadsheets and/or organization charts, if secured within the volume, are permitted on pages no larger than 11x17 inches, and shall count as one (1) page 7 ‐ Addendum to Instructions to

Offerors Written Proposal Requirements 7.4V 97 Tab 3 – 10 pages There is a challenge in order to adequately demonstrate that

Offeror's Past Performances are relevant across all task areas due to the 10‐page restriction. We recommend offering relief by allowing the Past Performance Tab page limitation to be set at 15 pages.

Confirmed. See updates to RFP Section 7.4.V

7 ‐ Addendum to Instructions to Offerors

Tab 2A 7.4.V 97 Tab 2A: Resumes of Program Manager and Task Order Program Managers (example resumes)

The Government describes the resumes of the PM and TOPM as example resumes. Can the Government please clarify what their expectation is for example resumes? Are they referring to representative resumes? Which would demonstrate the Offeror's ability to find the skill sets necessary for these positions. If so, we recommend that the Government remove the requirement for

Tentative Offer Letters for Contingent hires as required in Tab 2A.

See updates to RFP Section 7.4.V‐ "Example Resumes" had been removed and replaced with "a sampling of 3". The skillsets for the Task Order Program Manager is listed in the

SOW section 2.3.

7 ‐ Addendum to Instructions to Offerors

Tab 3 – Demonstrated Prior Experience and Past Performance

(Factor 3)

7.5.II 99 The prior experience submission may address only the Offeror's own experience (and not that of its parent or affiliates) as well as the experience of its proposed workshare. subcontractors; provided that the proposed subcontractor included in the submission will perform more than 20% of the workshare.

Considering the highly specialized technical areas to be completed under this contract (e.g., planning, design, construction) coupled with meeting the TSA's small business goals for this effort, it is possible that there are few if any subcontractors that meet or exceed the 20% threshold barrier in order to submit Past Performance. We recommend that the 20% threshold is reduced or eliminated in order to show an Offeror's depth of experience for its team across all technical areas .

The 20% threshold remains

7 ‐ Addendum to Instructions to Offerors

Tab 3 – Demonstrated Prior Experience and Past Performance

(Factor 3)

7.5 99 Demonstrated prior experience and past performance will be organized in Tab 3 of Volume 1. The Government will evaluate the Offeror’s demonstrated prior experience form at least three (3) or more contracts/task order either ongoing or completed within the past three (3) years that demonstrated prior experience relevant to the solicitation requirements. Relevant experience includes experience that is similar in terms of size, scope, and complexity to the requirement of this solicitation.

How will the Government evaluate the relevancy of each Offeror's Past Performance citation? Is there a dollar value associated with these criteria that Offeror's should aim to meet? If so, will the

Government be evaluating the size (total contract value) of each Past Performance citation relative to ceiling value of this IDIQ, or at the Task Order Level? Since subcontractors are invited to submit Past

Performance, we recommend that the size determination be set for the historical average dollar value of a Task Order under the current

IDIQ.

Relevant in terms of size, scope, and complexity to the requirement of this solicitation (i.e. the IDIQ)

7 ‐ Addendum to Instructions to Offerors

Tab 2 ‐ Small Business Subcontracting Plan (Note: Will Not Be Evaluated) (no page limit)

7.8.II 100 Tab 2 ‐ Small Business Subcontracting Plan (Note: Will Not Be Evaluated) (no page limit)

Given that the TSA FY20 Small and Disadvantaged Subcontracting Goals are listed, and TSA as an agency historically have been small business advocates, can the Government provide clarification why the Small Business Subcontracting Plan is not being evaluated? Are there no small business requirements on this contract post‐award?

We recommend that the SB Plan be evaluated on a pass‐fail basis.

The SB Subcontracting Plan will be incorporated into the award and evaluated during the period of performance. Evaluations of the SB subcontracting actuals against the goals will be evaulated as part of the contractor's CPARs report.

7 ‐ Addendum to Instructions to Offerors

Tab 2 ‐ Small Business Subcontracting Plan (Note: Will Not Be Evaluated) (no page limit)

7.8.II 100 TSA’s FY20 Small and Disadvantaged Business Procurement Goals shall be used to complete Attachment J.6, DHS Subcontracting Plan

Review Checklist.

Can the Government please provide Attachment J.6? Will include the DHS Subcontracting Review Plan Checklist as Solicitation Attachment #4

7 ‐ Addendum to Instructions to Offerors

Notification and Location 7.5.I 103 The Government will notify Offerors via e‐mail, of an invitation to participate in an oral presentation and will provide at least five (5) calendar days’ advance notice of the date, time and location to the Offeror. The oral presentation may be held at a TSA office within the Washington, DC area or may be held remotely, using technology, rather than in person.

What is the timing for the scheduling of the oral presentations with Offerors? Tentatively, what is the Government's expectation in when they might contact Offerors after the written proposal submitted?

Does a target month exist?

The Oral Presentation is tentatively scheduled for 1 month after receipt of written proposals.

The Government reserves the right to schedule oral presentations to any time that best fits it's schedule. Offerors will be contacted and oral presentations will be scheduled in accordance with the instructions in the RFP

7 ‐ Addendum to Instructions to Offerors

Format for Oral Presentation 7.5.III 104 A standard set of management/technical questions and/or scenarios will be provided.

During the first Oral Presentation portion, the management and technical questions, will this be related to the Offeror's written proposal, or tied to the scenario that is referenced?

Oral Presentations do not constitute discussions. Questions will not be related to the Offeror's written proposal and the Government will not ask questions that will invite or allow the Offeror to change their proposal 7 ‐ Addendum to Instructions to

Offerors Format for Oral Presentation 7.5.III 105 The Offeror shall not bring any computers, tablets or smart phones into the oral presentation Will the Government provide copies of the Offeror’s written technical proposal at the Oral Presentation for Offerors?

No

7 ‐ Addendum to Instructions to Offerors

Submission Instructions II 96 Each volume shall contain a cover sheet and spine that cites the Offeror’s name, solicitation name and number, volume number, and volume title.

Does the requirement to submit via electronic mail eliminate the requirement for information on a spine?

Confirmed. Removed reference to "spine"

7 ‐ Addendum to Instructions to Offerors

I. Factor 1: Technical and Management Approach

8.5.1 109 The Government will assess the adequacy and thoroughness of the Offeror’s management approach as demonstrated through its

Program Management Plan.

In the draft RFP, the Government requested the offeror provide a draft Program Management Plan as part of the management approach section. In the final version, a draft Program Management Plan was not listed as a requirement. Does the government intend for the offeror to submit a draft Program Management Plan that can be evaluated?

No

3 SOW 2.3 11 Reference 4.2 II, P. 35 – Text – “The Key Personnel or Facilities under this Contract: 1. IDIQ Program Manager, 2. Task Order Program

Managers.

Reference 2.3, P. 11 – Text does not indicate TOPMs as Key Personnel

TOPMs are identified as Key Personnel in section 4.2, however, section 2.3 does not identify TOPMs as Key Personnel. Will the TSA please confirm whether or not TOPMs are Key Personnel at the IDIQ level?

for the IDIQ, the IDIQ PM is key personnel.

Task Order PMs may be noted as key personnel on a task order by task order basis.

2.5 Staffing Requirement and

Qualifications

CP Pricing Template Continued, Site Lead rows 15 ‐ 16

#2, bullet #1

12 Three (3) years of Project Management experience, two (2) years of which occurred in an airport;

The SOW only provides requirements and qualifications for one type of Site Lead. Does TSA intend to specify different requirements and qualifications for a CAT X‐I Site Lead and a CAT II‐ IV Site Lead as listed in the Pricing Template? If so, we recommend changing the

SOW to read:

• Airport Category II‐IV: Three (3) years of Project Management experience, two (2) years of which occurred in an airport.

• Airport Category I and X: Five (5)+ years of Project Management experience which occurred in an airport.

Noted. The SOW is correct. The pricing template has been updated to reflect only one level of qualification.

Section 8 Addendum to Evaluation ‐ Commercial Items

8.2 Basis for

Award (6) and 8.5

Description of Factors for Award, IV.

Factor 4:

Price

107 and 110 8.2 (6) The Government will evaluate offers for award purposes by adding the total price for all options (excluding transition) to the total price for the basic requirement.

IV. Factor 4: Price ‐ The Total Evaluated Price will be calculated by adding the total Checkpoint Sample Task Order pricing with the pricing for the Program Management Task Order. The summation of these two prices will be the Total Evaluated Price.

Paragraph 8.2 references a transition period price, and there are no instructions to provide pricing for transition. Please clarify where to include the transition price in Attachment 2 and what is the transition scope?

We recommend TSA include a Transition Plan with a bulleted requirement such as "The Offeror shall provide a Transition Plan that describes the detailed steps necessary to establish a nationwide approach to SEDS Checkpoint while transitioning the work from the 3 regional TEDS incumbent prime contractors.”

If TSA accepts this recommendation, we suggest adding a discrete row to capture the fixed unit transition price at the bottom on the CP pricing template ‐ continued and include this transition price as part of the evaluated price.

TSA will remove the reference to the transition period price. No overarching transition price is required.

2.3 Program Manager Qualifications 2 11 Each task order shall have a Task Order Project Manager (TOPM). Given that future Task Orders are unknown in number, size, scope and complexity and that requirements are not yet developed for future Task Orders, will the Task Order Program Manager for individual Task Orders be addressed at the Task Order level?

If the answer is no, will TSA provide the number, size, scope and complexity of the Task Orders over the period of performance?

yes

Section 8 Addendum to Evaluation ‐ Commercial Items

8.2 Basis for

Award (6) and 8.5

Description of Factors for Award, IV.

Factor 4:

Price

107 and 110 8.2 (6) The Government will evaluate offers for award purposes by adding the total price for all options (excluding transition) to the total price for the basic requirement.

IV. Factor 4: Price ‐ The Total Evaluated Price will be calculated by adding the total Checkpoint Sample Task Order pricing with the pricing for the Program Management Task Order. The summation of these two prices will be the Total Evaluated Price.

Paragraph 8.2 seems to indicate that the FUP, FFP and Labor Hour prices for all options will be evaluated for award, while paragraph IV.

Factor 4 states that only the PM Task and Sample Task will comprise the Total Evaluated Price.

Please validate/confirm that Total Evaluated Price is the sum of the 5‐ year PMO Task and the Sample Task.

Yes, the TEP will be the sum of the 5 year PMO task order as well as the pricing for the sample tasks. However, each FUP and FFP labor rate will be evaluated to determine if they are fair and reasonable

8.2 Basis for Award 6 107 The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

How will TSA identify unbalanced pricing?

How will TSA evaluate performance risk associated with pricing that may appear to be unbalanced?

Unbalanced pricing is identified by pricing that may increase performance risk and could result in payment of unreasonably high prices.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

IV Tab 4A Tab 4 ‐ Price Proposal (Factor 4 7.8 IV.1 103 Offerors shall complete Attachment 2 (Checkpoint SEDS Pricing Template). The Price Evaluation Template will be used to evaluate the Offeror's proposed prices.

Can TSA confirm that the Sample Task Order scenarios instruction in section IV. Tab 4, d. (page 103) refers to utilizing the fixed unit rates from tabs "CP Pricing Template Year 1" and "CP Pricing Template

Cont" without the use of T&M rates or extra discounts specific to the sample tasks only?

Confirmed. See updated solicitation Attachment 2‐CP Pricing Template

Section 8 Addendum to Evaluation ‐ Commercial Items

8.2 Basis for

Award (6) and 8.5

Description of Factors for Award, IV.

Factor 4:

Price

107 and 110 8.2 (6) The Government will evaluate offers for award purposes by adding the total price for all options (excluding transition) to the total price for the basic requirement.

IV. Factor 4: Price ‐ The Total Evaluated Price will be calculated by adding the total Checkpoint Sample Task Order pricing with the pricing for the Program Management Task Order. The summation of these two prices will be the Total Evaluated Price.

Will TSA consider expanding the Sample Task Order pricing to include discretely pricing the Sample Task in Years 2‐5 and include this as part of the Total Evaluated Price? The Sample Task price would convert to the sum of execution in Years 1, Years 2, Year 3, Year 4 and Year 5. This will ensure balanced and competitive submission across the PoP and avoid unreasonably low Year 1 rates just to lower the total evaluated price.

Confirmed. See updated solicitation Attachment 2‐CP Pricing Template

7.8 Tab 4 ‐ Price Proposal (Factor 4)

(pages limited to Attachment 2)

7.8 IV (d) 102 Sample Task Order Pricing: Offerors shall provide a spreadsheet showing pricing for the following items:

Can TSA confirm that the Sample Task Order pricing consists of the FUP rates and quantities for each item? Specifically, offerors must price the Sample Task Order using only FUP from their proposed pricing template for year one, without discounts, and without the use of T&M rates, or additional FUP line items.

Confirmed. See updated solicitation Attachment 2‐CP Pricing Template

8.5 Description of Factors for Award Factor I, paragraphs 2

& 6

Factor IV Price, Paragraph 2

Any performance risk associated with the proposed approach will be identified by the Government. The Government will evaluate that the offering contractor understands the risks and will successfully perform the task order requirements.

Adequate competition is anticipated; therefore, the Government will establish fair and reasonable pricing through a comparison of all

Offerors' Total Evaluated Prices.

Can TSA confirm that the evaluation of proposal risk under the non‐ price factors will consider the resources and staffing proposed for the Program Management Task Order? Specifically, that the hours, labor categories, types and quantities proposed will be evaluated for consistency with the offerors proposed methods of performance and reflect an understanding of the requirements.

If yes, will TSA consider including the following wording in the RFP to discourage offerors from bidding unrealistic, non‐executable prices:

"Offerors shall submit a sufficient basis of estimate that clearly delineates how the Offeror developed its proposed price and will be used by the Government to evaluate price realism and the offeror’s understanding of the requirements and assess risk to performance in an offeror’s proposal associated with the Project Management Task

Order"?

The Government has included Tab 8 in solicitation Attachment 2‐CP Pricing Template in order to evaluate the skill mix and hours to support the Program Management Task Order

IV Tab 4A Tab 4 ‐ Price Proposal (Factor 4) 7.8 IV.1 103 Offerors shall include any other than cost and price information to substantiate its pricing methodology or better explain its proposed pricing in this section.

Since this is a competitive bid, will TSA consider removing the requirement for "other than cost and pricing information" to help contractors reach the 25 page limit in Tab 4A?

Alternatively, would TSA consider waiving the page count limit of 25 pages to the cost narrative so that the Contractor can better describe other than cost and price information to substantiate its pricing methodology and better explain its proposed pricing in this section?

If not, can the contractor use Appendices in the Price Volume (that would NOT be counted in the page count for Tab 4A) for forward pricing rate justification and other substantiation for its pricing support?

Government has removed reference to "other than cost and pricing data".

Section 7 Written Proposal Format and Submission

V. 97 Columns Volume Description and Page Limitations

Volume II: Price and Other Proposal Information; Tab 4: Price Proposal (Factor 4)

The Written Proposal Requirements defines what the Offeror shall include in order to deliver a compliant proposal. Within paragraph V.

Written Proposal Requirements, the Page Limitations column identifies Tab 4 ‐ Attachment 2. Please confirm it is TSA's intent to have the pricing tabs in the written volume. If it is, is the Tab 4 content excluded from the written pricing volume page count limit?

Tab 4 is separate from tab 4.A

7.8 IV Tab 4 Tab 4 ‐ Price Proposal (Factor 4)

(pages limited to Attachment 2)

7.8 IV 101 Offerors shall complete Attachment 2 (Checkpoint SEDS Pricing Template). The Price Evaluation Template will be used to evaluate the Offeror's proposed prices.

Can TSA clarify the difference between Attachment 2 (Checkpoint SEDS Pricing Template) and the Price Evaluation Template?

If the Price Evaluation Template is, in fact, Attachment 2 (Checkpoint SEDS Pricing Template), can TSA please confirm that additional tabs are to be included by the Offeror in Attachment 2 to provide the

Sample Task Order and the PMO Task Order?

These are the same thing. The language in the RFP has been updated

CP Pricing Template Continued tab N/A N/A N/A N/A The “CP Pricing Template Cont” in the updated CP Pricing Template released with the Final RFP does not specify years. Should bidders add 4 additional columns to represent years 2‐5 for the items in the

"CP Pricing Template Cont" tab?

Solicitation Attachmetn 2‐CP Pricing Template has been updated

Attachment 2 ‐ Tab 'Fully Burdened Labor Rates'

Tab 4 ‐ Price Proposal (Factor 4)

7.8 IV.c.1 101 Labor Rates ‐ The Offeror shall proposed fully burdened labor rates on all Government provided labor categories listed by inputting the proposed labor rate corresponding to each labor category for each period of the contract (Periods 1‐5) in Tab "Labor Rates (X0003AA‐

AB)"

Attachment 2 Checkpoint Pricing Worksheet contains a tab titled Fully Burdened Labor Rates, but not a tab titled "Labor Rates

(X0003AA‐AB)". Can TSA clarify and/or confirm that the Offeror is to complete the Fully Burdened Labor Rate tab within Attachment 2?

See updated Tab 2‐LCATs and Rates in solicitation Attachment 2‐CP SEDS Pricing

Template

Attachment 2 ‐ Tab 'Fully Burdened Labor Rates'

Tab 4 ‐ Price Proposal (Factor 4)

7.8 IV.c.1 101 Labor Rates ‐ The Offeror shall proposed fully burdened labor rates on all Government provided labor categories listed by inputting the proposed labor rate corresponding to each labor category for each period of the contract (Periods 1‐5) in Tab "Labor Rates (X0003AA‐

AB)".

Attachment 2 Checkpoint Pricing Worksheet contains a tab titled Fully Burdened Labor Rates and includes a single column for the

Offeror to enter a fully burdened labor rate. Is the Offeror permitted to modify the tab by adding columns in order to provide a fully burdened labor rate for each contract year?

The spreadsheet has been updated to add columns for each year.

Section 7 Addendum to Instructions to Offerors ‐ Commercial Items

IV. Tab 4 ‐ Price

Proposal (Factor 4) c.

Labor Rates

101 c. Labor Rates. 1. The Offeror shall propose fully burdened hourly labor rates on all Government‐provided labor categories by inputting the proposed labor rate corresponding to each labor category for each period of the contract (Periods 1‐5) in Tab "Labor Rates

(X0003AA‐AB)". 2. Some of the labor Category titles used in the solicitation may not exactly match the titles normally used by a particular company. If this is the case, in order to permit a rapid comparison between the Government's estimated labor mix and the Offeror's labor mix, each proposal must provide (1) fully loaded labor rates for the categories specified in the solicitation; and (2) a statement of the Offeror's standard nomenclature for each of these labor categories, together with a copy of the Offeror's own position description for each labor category.

Is the statement of the Offeror's standard nomenclature for each of these labor categories, together with a copy of the Offeror's own position description for each labor category, to be provided in Attachment 2 on this same spreadsheet page? Can we add an additional column to capture this data?

yes

4.4 Shipping and Rigging 2 20 The Contractor shall ship, deliver, and rig checkpoint security screening equipment, peripherals, and FF&E equipment in accordance with Original Equipment Manufacturer (OEM) guidelines and industry best practices

Can TSA please provide the pertinent OEM rigging and shipping guidelines (similar to the Cleaning tab in the CP Worksheet)?

No. Contractors are expected to know this.

3. Scope Scope This will also include any proposal preparation costs for all task order requests for proposal.

Will the SEDS awardee receive a Statement of Work (SOW) for individual Task Orders on SEDS and be expected to develop a technical Task Plan and Overall Price Proposal for the individual Task Orders?

Yes

7.8 IV Tab 4A Temporay Storage Catx;

Temporary Storage Cat I & II;

Temporary Storage Cat III & IV

CP Pricing Template Year 1 … 5

Can TSA confirm that Fixed Unit Prices for Rigging, Installation and DeInstallation called out in CP Pricing Template Year 1 through 5

Tabs are inclusive of travel labor and expenses (e.g. Rigging of an AT or Installation of a CT is inclusive of Travel Labor and Travel Expenses, etc ) ?

Confirmed

7.4 II Submission Instructions 2rd para 96 Each volume shall contain a cover sheet and spine that cites the Offeror's name, solicitation name and number, and volume number and title.

Please confirm that the submission is to be emailed only to the POCs provided in Section 7.4 III and that no hard copies are required, as the request for a spine only applies to a hard copy submission.

Confirmed. Removed reference to "spine"

IV Tab 4A Temporay Storage Catx;

Temporary Storage Cat I & II;

Temporary Storage Cat III & IV

CP Pricing Template Year 1 … 5

Pricing Worksheet, Temporary Storage: “3 unit per week (week 1)” “3 unit per week (week 2)”

Temporary Storage lists units as “3 unit per week”. Should these instead say “1 unit per week”?

No, the pricing template is correct.

7.4 II Submission Instructions 1st para 96 Title pages, table of contents, acronym lists, resumes and subcontract agreements are excluded from page count.

For subcontract agreements does TSA want proof of subcontractor commitments via the actual subcontractor Teaming Agreements and/or Letters of Commitment?

No. This language has been removed from the

RFP

4.1 Contract Clauses 1st para 26 FAR 52.252‐2 Clauses Incorporated by Reference (Feb 1998) Will the Government confirm the labor identified in the SOW and Pricing Template is not governed by the Davis‐Bacon Act?

Yes‐Confirmed.

4.2 Contract Clauses 1st para 30 52.212‐5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders‐Commercial Items (Mar 2020)

Does TSA intend to provide a table consisting of the Occupational Codes and Titles on the LCATS that are considered applicable under

SCA labor wage determinations?

No. The SCA does not apply to the labor categories listed on tab 2

SECTION 8‐ADDENDUM TO

EVALUATION – COMMERCIAL

ITEMS; SECTION 7.5

8.5 Description of Factors for

Award; Section 7.5 I‐Technical

Management Approach

I. Factor 1:

Technical and Management Approach

109 The Government will assess the adequacy and thoroughness of the Offeror’s management approach as demonstrated through its

Program Management Plan.

As the Program Management Plan is due 30 days after IDIQ award per Section 6.1 General Deliverables as CDRL A001, we recommend the deletion of the reference text from Section 8.5 Description of

Factors for Award, I. Technical and Management Approach.

Confirmed. Deleted reference to Program Management plan in RFP Section 8.

SECTION 3 SECTION 3 – STATEMENT OF

WORK

2.3. Program

Manager

Qualifications

11 The Contractor shall ensure that the IDIQ PM meets the following qualifications:

• PMP Certification

• Ten (10) years of program management experience

• Five (5) years of airport project management

Would the government consider two years of project management of design & construction deployments substituted per one year of airport project management experience? i.e. Five (5) years of airport project management (two years of project management of design & construction deployment experience may be substituted for each year of airport project management experience)

See updated language to the RFP Section 3, SOW, Section 2.3

SECTION 3 SECTION 3 – STATEMENT OF

WORK

2.3. Program

Manager

Qualifications

11 The Contractor shall ensure that the IDIQ PM meets the following qualifications:

• PMP Certification

• Ten (10) years of program management experience

• Five (5) years of airport project management

Would the government consider revising the requirement to allow for an IDIQ PM with a PMP Certification and either ten (10) years of program management experience and five (5) years of airport project management experience or twelve years (12) years of program management experience and three (3) years of airport project management experience where the airport projects consist of large‐scale security equipment deployments for the TSA, in order to fully capture the range of qualifications most applicable to the ff t?

See updated language to the RFP Section 3, SOW, Section 2.3

CP Pricing Templates Shipping distances CP Pricing Templates

2000+ miles Can the government confirm that the shipping unit prices for "2000+ miles" includes OCONUS locations,i.e. Hawaii, Alaska, Guam, Mariana Islands, Samoa, US Virgin Islands, Puerto Rico or if OCONUS shipping will be bid individually on each applicable Task Order?

OCONUS will be time and materials.

CP Pricing Templates All fixed unit prices CB Pricing Templates

Can the government confirm that the fixed prices on the Pricing Template do not include the international deployments in support of the Department of State discussed in the SOW section 3?

International deployment efforts will be time and materials.

SECTION 7 ADDEDUM TO INSTRUCTIONS TO

OFFERORS‐ COMMERCIAL ITEMS

IV.c.1 101 The Offeror shall propose fully burdened hourly labor rates on all Government‐provided labor categories listed by inputting the proposed labor rate corresponding to each labor category for each period of the contract (Periods 1‐5) in Tab “Labor Rates (X0003AA‐

AB)”

This tab does not exist in the Pricing Worksheet; can the government confirm that the "Fully Burdened Labor Rates" tab is the correct one?

See updated Tab 2‐LCATs and Rates in solicitation Attachment 2‐CP SEDS Pricing

Template

CP Pricing Templates Rigging columns Daily Can the Government confirm that "daily" rigging costs should include any standard equipment needed to move each piece of equipment, such as a forklift?

Yes.

CP Pricing Templates Temporary Storage Temporary Storage Can the government confirm that "Temporary Storage" costs should include any applicable fees, such as cross‐dock fees?

Yes

CP Pricing Template Cont… Additional Fixed Rates Rows 3 ‐ 14 Airport Federalization, Airport De‐federalization, Adding a lane If the services priced in the "CP Pricing Template Cont" tab include all components, can the government clarify which shipping distance range to use?

The Government expects one Fixed Unit Price for this effort no matter where in the continental US CP Pricing Template Cont… Additional Fixed Rates Rows 17‐41 1‐2 lane project, 3‐5 lane project, 6‐10 lane project, 11‐20 lane project, 20+ lane project For multiple lane projects listed, can TSA confirm these are at the same airport and at the same checkpoint?

Yes

CP Pricing Template Cont… Additional Fixed Rates Rows 3 ‐ 14 Airport Federalization, Airport De‐federalization, Adding a lane Since Site Leads are individually priced, can the Government clarify that Site Lead effort is not to be included in the service pricing?

All work, including any site lead effort, required to complete these efforts (Airport Federalization, De‐federalization) shall be included in the FUP

Packaging Requirements Pre‐packaging Inspection Rows 6 and

Pre‐packaging Inspection ‐ The Contractor shall ensure that hard drives are removed and sanitized prior to packaging the AT. Pre‐ packaging Inspection ‐ The Contractor shall ensure that hard drives are removed and sanitized prior to packaging the CT.

Will the government provide detailed instructions for removing and sanitizing hard drives from AT's and CT's as part of the Condition Code X Pre‐packaging Inspection, as many OEMs do not have procedures or equipment for hard drive sanitization?

The packaging instructions have been updated to remove this requirement.

PM TO Section 2; RFP Section 3 PM TO: Task Order Information;

RFP Section 3: Statement of Work

PM TO: 2.3

Travel; RFP Section 3:

Para 2.4.3

PM TO: Pg 3;

RFP: Pg 12

PM TO: The Government shall not be paying for any travel associated with Program Management. /////////////////// RFP Section 2.4.3:

Periodically, the Contractor shall be required to attend Technical Interchange Meetings (TIMs), and other meetings, as required. If travel is expected to be incurred to attend these meetings or conferences, the Contractor shall notify the COR and have travel approved in advance of attending the meeting.

Can the Government clarify if the cost associated with travel required under SOW Section 2.4.3 will be reimbursed on a cost‐type

CLIN?

The intention of this language was to make it clear there would be no separate travel CLIN.

Amy travel required to perform the PM TO should be included in the FFP for that year.

Section 2; Section 3 Section 2: SCHEDULE OF

SUPPLIES/SERVICES; SECTION 3 –

STATEMENT OF WORK

Section 2:

Para 2.1‐ General

Description;

Section 3:

Para 5‐Travel

Section 2, Para 2.1: Pg 7; Section 3, Para 5: Pg 22

Section 2, Para 2.1: To the maximum extent practicable, orders under this contract will be on a firm‐fixed‐price basis to include any travel costs or other direct charges related to performance of the services ordered, unless the order provides for reimbursement of travel at cost in accordance with the Federal Travel Regulations (FTR).///// Section 3, Para 5: The Government will reimburse the Contractor only for travel and per diem costs incurred in the performance of work specified in the TOs. Reimbursement will be at cost only (including any burdens) and in accordance with Federal Travel Regulations of the Federal Government. No profit or fee will be paid on costs for Travel.

Can the Government clarify if travel costs should be included in the Fixed Unit Prices?

The rate for the Site Leads shall include travel

Section 7.4 Written Proposal Format and Submission

Section II, Paragraph 2

96 Each volume shall contain a cover sheet and spine that cites the Offeror’s name, solicitation name and number, volume number, and volume title.

The rest of the RFP appears to be electronic submission only and nothing would require a spine. Can the government confirm electronic submission only?

Confirmed. Removed reference to "spine"

Section 7.5 Non‐Written Proposal Content ‐ Oral Presentation

Section III, 'If Virtual'

105 The Offeror shall not utilize any computers (other than the ones required to host the web‐ based platform being utilized for the oral presentation), tablets or smart phones into the oral presentation conference room and shall not bring or distribute any written or electronic materials during the Oral Presentation

Can the government clarify whether "the oral presentation conference room" was intended to be a virtual conference room in the case where the government has selected remote oral presentations?

Confirmed. See updated language to RFP Section 7.5.III

Section 7.8 IV a Pricing Assumptions 110 Tab 4 ‐ Price Proposal (Factor 4) (pages limited to Attachment 2) Is it the Government's intent to have the offorer add a tab for pricing assumptions in Attachment 2 or include in the proposal narrative, TAB 4A?

Included Tab 5‐ Assumptions, Exceptions and Dependencies to Section 7.8.IV.a of the RFP

Section 8.5 IV Description of Factors for Award IV Factor 4:

Price

The Government will review the Checkpoint SEDS Pricing Template and the Checkpoint Sample Task Order pricing for responsiveness.

The Government will then calculate the Total Evaluated Price. This will be calculated by adding the total Checkpoint Sample Task Order pricing with the pricing for the Program Management Task Order.

The summation of these two prices will be the Total Evaluated Price.

For the program management task order, are all years (base plus 4 options included) in the TEP or only year 1?

All years of the PM task order will be included.

See Tab 8 in Solicitation Attachment 2‐CP SEDS

Pricing Template

SECTION 7 ‐ ADDENDUM TO

INSTRUCTIONS TO OFFERORS ‐

COMMERCIAL ITEMS

7.8 Volume II: Price and Other

Proposal Information

II. Tab 2 ‐ Small

Business Subcontractin g Plan

100 Large Business Offerors ‐ Prepare and submit a proposed small business, small disadvantaged business subcontracting plan, as prescribed in FAR 52.219‐9, and which covers all the requirements outlines in Attachment J.6, DHS Subcontracting Plan Review

Checklist. The goals stated in this Attachment are applicable to this procurement and should be utilized for developing subcontracting plan in response to this RFP.

TSA's FY20 Small and Disadvantaged Business Procurement Goals shall be used to complete Attachment J.6, DHS Subcontracting Plan

Review Checklist

The referenced Attachment J.6 was not included in the Final RFP. Is the Government planning to provide that attachment and, if so, at what revision level?

Will include as attachment 4 to the solictiation attachments (section 5 of the RFP)

CP Pricing Templates Automated Screening Lane (ASL) Rows 63‐67 Is the Automated Screening Lane (ASL) equipment required to be assembled by OEM or a certified technician? Can the contractor assume that non‐OEM personnel can rig and assemble ASL parts into the airport location; and final integration for auto‐diverter and ACS is performed by OEM or certified technician?

Yes, as long as they are OEM certified.