RPMP Deployment Construction and Design QAs Batch 3.pdf

Number Section /

Attachment Paragraph

Page

Number Question Answer

[X] respectfully requests that the Government consider applying the same 10-year window for Factor 1 (RPM Site Design, Installation, and Construction Experience), similar to the revision that the Government made for Factor 5 (Past Performance). Yes. CWMD will update Tab 1 Factor 1 section to reflect 10 year period.

2 L

Executive

Summary 103

Would CWMD please consider scoring the information requested in the Executive

Summary. The current evaluation criteria will require offerors to present all of the critical information requested the Executive Summary a second time throughout the proposal in order to be formally scored. This will reduce redundancy and allow offerors to provide more comprehensive information No. Follow the instructions in the RFP sections L and M

3 L

Phase 2, TAB 1 -

Factor 1, item VI 107

The dRFP states that the offeror shall describe the effort required to 1. Develop a

Design-bid-Build in all phases and specifications for the sample task order; 2 -

Manage the site construction for the sample task order; 3- Provide construction, installation services for the sample task order; 4- Perform and support

Commissioning process for the sample task order, and 5- Perform and support decommissioning process for the sample task order. The FAR describes a DBB process as requiring a two-step contracting effort by the government, one for the design phase and one for the construction phase. How does the offeror perform both design and build as part of a Design-bid-Build effort?

Design-bid-build language will be deleted for the Phase 2 requirements. The

IDIQ contract is a design build contract. The same contractor is responsible for designing and constructing the projects. Majority of project delivery will require the design to be completed prior to construction starting. The construction could be in the same Task Order as the design or a future Task Order. The

Offeror may determine to perform construction using their resources or sub contractors.

4 Factor 1

Tab 1, Tab3, Tab

3, Tab 5 103-

Can Please confirm that the period of recency for the past performance is 10 years? Yes. Tab 1, Tab 3 and Tab 5 are all 10 years. Will update in Final RFP

5 4.2

Para 6 - Network

Infrastructure 17 When will CBP OIT guidance be provided for PRIDE interface? Phase 2 Offerors will receive additional design guidance.

6 4.12.2

Paragraph 1 -

Equipment delivery and installation 30 Can you provide more details regarding RAPID and ROXI? Phase 2 Offerors will receive additional design guidance.

7 4.13 Commissioning 30

Reference is made to “48 hours of problem free operations”. Is this reference the same as field acceptance testing?

This is one of pre-requisite to field acceptance. Phase 2 Offerors will receive additional commissioning documentation for the RPM acceptance.

8 4.14 Decommissioning 32 Can you define “field worthiness”?

Field worthiness is physical condition and functionality (e.g., system powering up)

9 4.15 Site Closeout 32 What is the "48 hour burn in? " 48 hrs of continuous problem-free operations

10 4.19.3

Configuration

Change Control 35 Who in DHS will provide needed approvals for changes? CWMD/CBP

11 4.22

Logistics

Coordination 36 Will shipment to deployment site be fully configured systems or individual panels?

Reference RPMP/RP system as defined in section 4.12.2 Equipment delivery and installation. Components of the RPM system may be individually shipped and not connected to each other as a fully configured system

12 Factor 1

Tab 1, Tab3, Tab

3, Tab 5 103-

There is an inconsistent time period across the factors for past performance. In the first four Factors, that time period is 5 years, in Factor 5, that time period is 10 years. Is this inconsistency intentional? Yes. CWMD will update Tab 1 Factor 1 section to reflect 10 year period.

13 C 3. Scope of Work 10

The dRFP states that the majority of deployments will be Design-Bid-Build (Section c, Part 3, Page 10). In the FAR definition of DBB , there is a separation between the designer and the constructor, with both parties working separately to the owner (in this case, the CWMD). The government by definition would have two distinct parties under contract in a DBB scenario. This does not seem consistent with the stated purpose of this procurement (Table 1, page 10) to bring program management, design engineering and construction/commissioning under one contract. Can you explain how the majority of deployments will be DBB under this procurement strategy since the program management team, the designer and the construction contractor will be under one prime contract?

Design-bid-build language will be deleted from Section.C, Scope of Work. The

IDIQ contract is a design build contract. The same contractor is responsible for designing and constructing the projects. Majority of project delivery will require the design to be completed prior to construction starting. The construction could be in the same Task Order as the design or a future Task Order. The

Offeror may determine to perform construction using their resources or sub contractors.

14 Section C 6.1 paragraph 2 38

Section C 6.1 states: "The Contractor shall not input, store, process, output, and/or transmit sensitive information within a Contractor IT system without an

Authority to Operate (ATO) or Risk Acceptance (RA) signed by the Component CIO, or designee, in consultation with the Component Privacy Officer.” What are the requirements that must be met in order to obtain the ATO or RA? How is the

Contractor IT system reviewed and accessed in order for the ATO or RA to be issued? If changes to the requirements render portions of the contractors IT system non-compliant, if the entire ATO or RA affected/revoked or only the relevant portion?

Phase 2 Offerors will receive additional cyber security directives, instructions and guidance .

15 Section C 6.1 paragraph 3 38

Can CWMD identfiy and provide the complete list of “relevant DHS cybersecurity directives, instructions, and guides to establish, document, and maintain physical, technical, and administrative safeguards" referenced here?

Phase 2 Offerors will receive additional cyber security directives, instructions and guidance.

16 Section C 6.1.2 paragraph 1 39

What is the maximum security categorization that can be expected as it relates to

DHS sensitive information? Does the ATO or RA satisfy the referenced “authorized for use” requirement?

Maximum security categorization is FOUO. An approved ATO satisfies the use of FOUO information.

17 Section C 6.1.2 Table 4 40

The Header of column 3 references Impact Levels C, I and A. Can CWMD please clarify what C, I and A mean?

Reference DHS 4300A SENSITIVE SYSTEMS HANDBOOK for additional guidance.

C=confidentiality, I=integrity, and A=availability

18 Section C 6.1.2 after table 41

Section C SOW States: The CWMD Program Manager will assess Program needs and identify and refine the list of information types and impacts to reflect program information to be used in Contractor information systems and will provide the Supplier specific guidance on safeguarding, retention, and disposal of

DHS sensitive information. Please clarify:

1. Is the Supplier in this case the Contractor?

2. Will this information be needed to complete the assessment of the RTM and

SOW requirements in order to develop the IT Security Plan. When will this information be available?

1. Supplier is the contractor. 2. Phase 2 Offerors will receive additional cyber security directives, instructions and guidance.

19 Section C

6.1.3 paragraph (f)

2 42

Does the government anticipate the Contractor having access to DHS networks or computers? No.

20 Section C 6.1.3 paragraph G 42

Will any IT resources be provided to the contractor during the contract? If so, we can expect to be supplied? CWMD will not provide IT resources such as servers, computers and software.

21 Section C

6.1.4 paragraph a(1) 42

Does the government anticipate the Contractor will have access to Protected

Critical Infrastructure Information (a.1.)? No.

Attachment J.1 - RFP Form for Question - RPMP Deployment Construction and Design 70RWMD20R000000012

22 Section C

6.1.4 paragraph a(2) 42

Does the government anticipate the Contractor will have access to Sensitive

Security Information (a.2.)? No.

23 Section C 4.21 paragraph 1 36

“The Contractor shall develop and manage a website that will facilitate program communication and reporting approved by COR.”

1. Is there any requirement on where it is hosted? Do you require an SSL

Certificate, if so what type is required?

2. Is the website to be COTS or can it be a fully customized site?

3. What cybersecurity measures are required for this site?

4. Do you require the ability to search for items?

5. The website is due the same day as the IT Security Plan. If the website is covered under the security plan, will CWMD consider a website due date of 30 days after approval of the security plan?

Phase 2 Offerors will be provided with additional information. No, the web site due date and IT Security Plan will not change.

24 Section C multiple multiple

The SOW references a number of douments that are not publicly available (e.g.

DID CM-1, DID CM-2, DD 065, etc). When will CWMD make these documents available? Phase 2 Offerors will be provided with additional information.

25 Section I 3052.209-72 94

The OCI clause states a conflict exist when Contractor or affiliate, "offering advice or planning in areas in which the Contractor or any affiliates have financial interests tied to particular technologies." The SOW in Section C.4.1 requires identifying new improved technology, including strategic fielding studies. With the

RAPTER program equipment planned to be deployed using this contract are prospective RAPTER equipment providers does it present an OCI with this contract or limit participation on other CWMD equipment procurements for technology and equipment?

Each potential OCI is examined based on its particular facts and the nature of the proposed award. Based on the question posed, it’s difficult to determine whether a potential OCI exists. Please note that review of an offeror’s proposal in accordance with the RFP may reveal a potential OCI in the future.

26 Section L

Proposal

Preparation 97

In section L of the draft RFP it states, “Joint Venture Offerors shall provide with their proposal a notarized legal document that establishes the JV.” This is a somewhat usual requirement as JV agreements are not typically notarized to be legally binding. If a JV was established prior to the issuance of the draft RFP, can it be submitted without being notarized?

The JV document does not have to be notarized, but the JV has to be legally binding. As long as the JV submit a signed and completed legal document (the

JV agreement) it will be accepted.

27 Section L

Phase 1/ Factor 2/ i 103

Section L states the offeror shall…"provide a management plan that identifies the offerors proposed team structure for fulfillment of the requirements set forth in the SOW…" Please clarify, what is the difference between the management plan required in Section L and the Program Management Plan required 30 days after award (Section C, 4.1.1, pg 13-14)? Please clarify, is the requirement in Section L to demonstrate the ability to provide the program management plan?

RFP is changed to provide a "program management conceptual plan that identifies….". The intent is to provide an overview on how you propose to perform the program management function. The program management plan will be required 30 days after award.

28 Section L

Phase 1/ Factor

2/v 104

Section L states: The Offeror shall “provide, implement, and maintain an IT

Security Plan in accordance with the SOW and the Requirements Traceability

Matrix (RTM) attachment J.9. The SOW and RTM requirements are extensive. The

SOW contains the same requirement to provide, implement and maintain an IT

Security Plan. Please clarify:

1. Can CWMD explain the difference between the IT Security Plan called for in

SOW 6.1.3 b. and the IT Security Plan called for in Section L?

2. Can CWMD clarify what is meant by "implement and maintain" as it applies to the proposal response?

3. Due to the extensive number of items in attachment J.9, and the volume of referenced regulations, clauses, and guides, can CWMD exend the period of time for Offerors to review and ask questions?

4. Due to the extensive number of items to be covered in the IT Security Plan, can

CWMD exclude it from the page count in Phase 1 / Factor 2?

1 & 2. The Offeror shall provide an IT Security conceptual plan in accordance with SOW and the RTM attachment J.9. 3 . No.

The period of time will not be extended. 4. Yes.

The page count will be increased from 8 to 10 pages for Tab2 Factor 2

29 Section L

Phase 2/ Factor 3/ iii 109

Section L states the Senior Program Manager is required to have an Advanced degree. Would CWMD accept a Bachelor's degree and exceptional experience in lieu of an Advanced degree or is a an Advanced degree required? Yes, with commensurate RPM or similar advanced experience

30 Section L

Phase 2/ Factor 3/ iii 109

Section L states the minimum qualification for Senior Business/Finance Mangaer is a Bachelor's degree. Would CWMD accept equivalent years of directly-applicable experience in lieu of a Bachelor's degree for a candidate with exceptional experience?

No, a Bachelor's degree is required for Senior Business/Finance Manager position.

31 Section L/M

Phase 2/ Factor 3 paragraph 2 118

Section M states "The Government will evalute the Offeror's Organizational

Structure to determine the degree to which the proposed Organizational Chart and Organizational Structure Description Narrative is likely to result in efficient and successful performance of the SOW." Please confirm/clarify:

1. Is the organizational structure chart evaluted here the same organizational diagram required in Section L, Phase 1, Factor 2/ i (page 103)?

2. Is the Organizational Structure Description Narrative the description of program management team members roles and responsibilities and functions and processes required in Section L, Phase I, Factor 2 / i (pg 103)?

3. Is the Section L, Phase I, Factor 2/ i organzational chart and description narrative a factor for advancement to Phase 2?

4. Is the organizational chart evaluated again in Phase 2? If it is evaluated in

Phase 2, will Offerors be permitted to make revisions/changes to its organizational structure and narrative prior to submittal of Phase 2 proposal?

1 & 2. Phase 1 Organizational chart is for the Offerors proposed program management organization. This would include Senior Program Manager and

Senior Finance/Business Manager as examples. 3. Yes.

The same organization will be used as the basis to integrate with project management organization. 4. No but the organization chart will be reviewed in Phase 2 relative to the project management organization structure. No changes will be allowed to your program management organization submitted in Phase 1.

32 L

Phase 2, TAB 1 -

Factor 1, item VI 107

Does the CWMD contemplate a separate task order for delivery of the construction to the same prime contractor thus having a DBB procurement approach with two contracts, but delivered by the same contracted party, as allowed under FAR 36.209?

Design-bid-build language will be deleted for the Phase 2 requirements. The

IDIQ contract is a design build contract. The same contractor is responsible for designing and constructing the projects. Majority of project delivery will require the design to be completed prior to construction starting. The construction could be in the same Task Order as the design or a future Task Order. The

Offeror may determine to perform construction using their resources or sub contractors.

33 Section L Paragraph 4 102

Paragraph 4 states" 4. Glossary. Each volume shall contain a glossary of all abbreviations and acronyms used, including a definition for each." Does this requirement mean to call for an Abreviation and Acronym list, or a Glossary? For

Example, Acronyms: API - Application Programming Interface. Glossary: API - An

Application Programming Interface (API) is a particular set of rules and specifications that a software program can follow to access and make use of the services and resources provided by another particular software program that implements that API

An abbreviation and acronym list is required, and glossary of definition of those acronyms that are not already identified in the RFP.

34 Section B B.3 6

Is this a NTE 5 yr contract without option years, or is there some base period with option periods leading to a total of 5 years? this is a five year ordering period. No options. RFP will be updated

35 Section B B.4 6

This section discusses option years and base years. Are there option years and base years? this is a five year ordering period. No options. RFP will be updated

36 SF33 Block 9 n/a

Block 9 of the SF33 says the proposal will be due at 2:00 PM EST on "10/9/2020."

Is this just a placeholder and will a new date be published when the final RFP comes out? A new date will be established when the final RFP is released

37 5.3

Travel/Other

Direct Costs

(ODCs), Paragraph

1 37

Will fee and profit be allowed on a cost reimbursable CLIN for Travel, Material and

ODCs? This is a small business construction contract, and these are reasonable and customary on construction contracts

The Contractor shall not invoice the Government for any associated fee or profit above the actual costs incurred for travel. Materials is at cost and no fee or profit is allowable. For T&M, FAR 52.232-7(b)(7) states that the Government will not pay (so the Contractor should not invoice for) profit or fee to the prime contractor on materials. FAR 52.232-7(b)(1)(ii) defines material as direct material, subcontracts, and other direct costs (including travel.)

38 G.4

INVOICE

SUBMITTAL

PROCEDURES 53

FAR 52.216-7, which is contemplated for inclusion in this contract, provides for

Small Business Prime Contractors to invoice every 14 days (two weeks) vs. the 30 day invoicing period in this section. Will CWMD allow invoicing every two weeks, in support of the small business prime who will need to manage a very large cash outlay?

yes the clause does allow SBs to invoice every 14 days two weeks. will make change in RFP