70RWMD20R00000012_DraftRPMDeployment_QAs_08122020v2_Final.pdf

Question/Comment Template

Number Section /

Attachment Paragraph

Page Number Question

1 L 2 102

Q. There is a discrepancy between the total page count on Volume 1 Phase 1 and Volume 1 Phase 2. In Volume 1 Phase 1, the subsections total to a maximum of 42 pages, and the total page count is 46 pages. In Volume 1 Phase 2, the subsections total to 36 and the total page count is 28. Please clarify.

A. Total pages should be 42 and 36 respectively

2 L and J.7 Tab 4 110 Q. The pricing instructions indicate that the program office should be priced on a task order basis. In our opinion, and similar to the DICCE program, a separate task order for the PMO as a baseline of cost associated with the project independent of the number of task orders would be more efficient with lower costs for the overall program. Would CWMD consider a single task order for the Program office on an annual basis priced independently of the task order work?

A. Yes, the government will consider to fund the program management CLIN for the entire year as a separate task order.

3 C 4.12 27 Q. What is the definition of the RFI Register?

A. The RFI Register is the Request For Information Register that contractors submit questions to the government during construction typically for the design omissions, errors and conflicts

4 C 4.1.1 12 Q. Should the contractor include Calibrations in the Project Management Plan?

A. No. However Contractor must coordinate with PNNL team for calibration.

5 C 4.13 30 Q. Is the contractor responsible for calibrations of the RPM following installation, or responsible for collecting calibration data from another organization to complete the commissioning package?

A. See answer for Section 4.1.1. page 12.

6 C 4.22 35 Q. Is the contractor responsible for functionality checks and certification of RPM operability prior to shipping from the warehouse or storage location?

A. No. The government will perform this function.

7 C 4.22 35 Q. Is the contractor responsible for the actual shipment of the RPMs to the site during an installation task? If yes, please advise that location for costing purposes.

A. No. However, the contractor is responsible for coordinating the shipment.

8 C 4.22 35

Q. Is the contractor responsible for the actual shipment of the decommissioned RPMs back to a storage location in addition to the He3 tubes as described? Please advise that location for costing purposes.

A. No. The government will fund the return shipment of RPMs and/or He3 tubes. The contractor will coordinate and prepare the RPMs and/or He3 tubes for shipment and ensure loading.

9 C B.4 5 Q. Please clarify CLIN x001 (CPFF) and x002 (FFP), what portion of the work will be cost plus fixed fee or firm fixed price?

A. The government will determine the apportionment of cost plus fixed fee and firm fixed price per Task Order.

10 Sample Task J.7 No Reference NA

Q. SOW 4.7 requires a cost estimate 30 days after the site survey before the design is started. In Sample Task J.6, there is no estimate required after the site survey. Is an estimate required after site survey? If so, is this section applicable to CLIN x001 or x002? Note that there may be changes derived at each design review percent complete.

A. A Rough Order of Magnitude estimate is required for the Site Survey Report CLIN. Understandingly, this estimate will mature as the design is developed. For the solicitation, only those who are selected for phase2 will be provided with that information

11 C 6.1 37

Q. We downloaded the files under “(3) DHS 4300A Sensitive Systems Handbook and Attachments”. However, attachments were not in sequential order. Please confirm the attached list is the complete list of reference documents required for compliance with this program.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer DHS 4300A Sensitive Systems Handbook (DHS 4300A, v 12.0, November 15, 2015) DHS 4300A Sensitive Systems Handbook Attachment B Waiver Request Form (DHS 4300A, Attach B, v 11.0, July 30, 2014) DHS 4300A Sensitive Systems Handbook Attachment C Information Systems Security Officer (ISSO) Designation Letter (DHS 4300A Attach C, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment D Type Accreditation (DHS 4300A Attach D, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment E FISMA Reporting (DHS 4300A Attach E, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment F, Incident Response (DHS 4300A Attachment F, v. 11.0, April 24, 2015)

DHS 4300A Sensitive Systems Handbook Attachment G, Rules of Behavior(DHS 4300A Attach G, v 11.0 August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment H, Process Guide for Plan of Action and Milestones (POA&M) (DHS 4300A Attach H, v 11.0, December 3, 2014)

DHS 4300A Sensitive Systems Handbook IT Contingency Plan Template (DHS 4300A Attach K v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment M Tailoring NIST 800-53 Security Controls Version 11.0 August 5, 2014 (DHS 4300A Attach M v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment N, Preparation of Interconnection Security Agreements (DHS 4300A Attach N, v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment P, Document Change Requests(DHS 4300A Attach P, v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment Q1, Sensitive Wireless Systems (DHS 4300A Attach Q1, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q2, Mobile Devices (DHS 4300A Attach Q2 v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q4, Sensitive RFID Systems (DHS 4300A Attach Q4, v 11.0 August 5, 2014 ) DHS 4300A Sensitive Systems Handbook Attachment Q5, Voice over Internet Protocol (VoIP) (DHS 4300A Attach Q5, v.

11.0 December 22, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q6, Bluetooth Security (DHS 4300A Attach Q6, v11.0 December 22, 2014) DHS 4300A Sensitive Systems Handbook Attachment R Compliance Framework for CFO-Designated Systems (DHS 4300A Attach R, v 9.1, July 24, 2012) DHS 4300A Sensitive Systems Handbook Attachment S1 Managing CREs Containing SPII (DHS 4300A Attach S1, v 9.1, July 24, 2012) DHS 4300A Sensitive Systems Handbook Attachment S Compliance Framework for Remote Access to and Extracts from Privacy Sensitive Systems (DHS 4300A Attach S, v 11.0)

12 C 6.1 (5) and (6) 37

Q. SOW 6.1 (5) and (6) has two different descriptions. However, when you open the links under Privacy Safeguards, they point to the same file titled “Handbook for Safeguarding Sensitive PII, Privacy Policy Directive 047-01-007, Revision 3, Published by the DHS Privacy Office, December 4, 2017”. Is Policy Directive 047-01-007, Revision 3 applicable to both SOW

6.1 (5) and (6)? If not, then please provide correct documentation.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

13 C 6.1(7) 37

Q. SOW 6.1 (7) indicates current fiscal year in the title. However, when we downloaded this file, the reference “FY17 Information Security DHS Information Security Performance Plan Version 1.0 December 31, 2016”. Is FY17 correct? If not, then please provide current year documentation.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

14 C 6.1 37

Q. SOW 6.1 references NIST SP 800-53. There are two versions available for download. Should we use the Final Revision 4 or Draft Revision 5 document?

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

Question and Comment Template