70RWMD20R00000012_RevisedDraftRPMDeployment_QAs_08122020v2_Final1.pdf

HSHQDN-17-Q-0007 - Attachment 5 Question/Comment Template

Number Section /

Attachment Paragraph

Page Number Question

1 L 2 102

Q. There is a discrepancy between the total page count on Volume 1 Phase 1 and Volume 1 Phase 2. In Volume 1 Phase 1, the subsections total to a maximum of 42 pages, and the total page count is 46 pages. In Volume 1 Phase 2, the subsections total to 36 and the total page count is 28. Please clarify.

A. Total pages should be 42 and 36 respectively

2 L and J.7 Tab 4 110 Q. The pricing instructions indicate that the program office should be priced on a task order basis. In our opinion, and similar to the DICCE program, a separate task order for the PMO as a baseline of cost associated with the project independent of the number of task orders would be more efficient with lower costs for the overall program. Would CWMD consider a single task order for the Program office on an annual basis priced independently of the task order work?

A. Yes, the government will consider to fund the program management CLIN for the entire year as a separate task order.

3 C 4.12 27 Q. What is the definition of the RFI Register?

A. The RFI Register is the Request For Information Register that contractors submit questions to the government during construction typically for the design omissions, errors and conflicts

4 C 4.1.1 12 Q. Should the contractor include Calibrations in the Project Management Plan?

A. No. However Contractor must coordinate with PNNL team for calibration.

5 C 4.13 30 Q. Is the contractor responsible for calibrations of the RPM following installation, or responsible for collecting calibration data from another organization to complete the commissioning package?

A. See answer for Section 4.1.1. page 12.

6 C 4.22 35 Q. Is the contractor responsible for functionality checks and certification of RPM operability prior to shipping from the warehouse or storage location?

A. No. The government will perform this function.

7 C 4.22 35 Q. Is the contractor responsible for the actual shipment of the RPMs to the site during an installation task? If yes, please advise that location for costing purposes.

A. No. However, the contractor is responsible for coordinating the shipment.

8 C 4.22 35

Q. Is the contractor responsible for the actual shipment of the decommissioned RPMs back to a storage location in addition to the He3 tubes as described? Please advise that location for costing purposes.

A. No. The government will fund the return shipment of RPMs and/or He3 tubes. The contractor will coordinate and prepare the RPMs and/or He3 tubes for shipment and ensure loading.

9 C B.4 5 Q. Please clarify CLIN x001 (CPFF) and x002 (FFP), what portion of the work will be cost plus fixed fee or firm fixed price?

A. The government will determine the apportionment of cost plus fixed fee and firm fixed price per Task Order.

10 Sample Task J.7 No Reference NA

Q. SOW 4.7 requires a cost estimate 30 days after the site survey before the design is started. In Sample Task J.6, there is no estimate required after the site survey. Is an estimate required after site survey? If so, is this section applicable to CLIN x001 or x002? Note that there may be changes derived at each design review percent complete.

A. A Rough Order of Magnitude estimate is required for the Site Survey Report CLIN. Understandingly, this estimate will mature as the design is developed. For the solicitation, only those who are selected for phase2 will be provided with that information

11 C 6.1 37

Q. We downloaded the files under “(3) DHS 4300A Sensitive Systems Handbook and Attachments”. However, attachments were not in sequential order. Please confirm the attached list is the complete list of reference documents required for compliance with this program.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer DHS 4300A Sensitive Systems Handbook (DHS 4300A, v 12.0, November 15, 2015) DHS 4300A Sensitive Systems Handbook Attachment B Waiver Request Form (DHS 4300A, Attach B, v 11.0, July 30, 2014) DHS 4300A Sensitive Systems Handbook Attachment C Information Systems Security Officer (ISSO) Designation Letter (DHS 4300A Attach C, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment D Type Accreditation (DHS 4300A Attach D, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment E FISMA Reporting (DHS 4300A Attach E, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment F, Incident Response (DHS 4300A Attachment F, v. 11.0, April 24, 2015)

DHS 4300A Sensitive Systems Handbook Attachment G, Rules of Behavior(DHS 4300A Attach G, v 11.0 August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment H, Process Guide for Plan of Action and Milestones (POA&M) (DHS 4300A Attach H, v 11.0, December 3, 2014)

DHS 4300A Sensitive Systems Handbook IT Contingency Plan Template (DHS 4300A Attach K v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment M Tailoring NIST 800-53 Security Controls Version 11.0 August 5, 2014 (DHS 4300A Attach M v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment N, Preparation of Interconnection Security Agreements (DHS 4300A Attach N, v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment P, Document Change Requests(DHS 4300A Attach P, v 11.0, August 5, 2014) DHS 4300A Sensitive Systems Handbook Attachment Q1, Sensitive Wireless Systems (DHS 4300A Attach Q1, v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q2, Mobile Devices (DHS 4300A Attach Q2 v 11.0, August 5, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q4, Sensitive RFID Systems (DHS 4300A Attach Q4, v 11.0 August 5, 2014 ) DHS 4300A Sensitive Systems Handbook Attachment Q5, Voice over Internet Protocol (VoIP) (DHS 4300A Attach Q5, v.

11.0 December 22, 2014)

DHS 4300A Sensitive Systems Handbook Attachment Q6, Bluetooth Security (DHS 4300A Attach Q6, v11.0 December 22, 2014) DHS 4300A Sensitive Systems Handbook Attachment R Compliance Framework for CFO-Designated Systems (DHS 4300A Attach R, v 9.1, July 24, 2012) DHS 4300A Sensitive Systems Handbook Attachment S1 Managing CREs Containing SPII (DHS 4300A Attach S1, v 9.1, July 24, 2012) DHS 4300A Sensitive Systems Handbook Attachment S Compliance Framework for Remote Access to and Extracts from Privacy Sensitive Systems (DHS 4300A Attach S, v 11.0)

12 C 6.1 (5) and (6) 37

Q. SOW 6.1 (5) and (6) has two different descriptions. However, when you open the links under Privacy Safeguards, they point to the same file titled “Handbook for Safeguarding Sensitive PII, Privacy Policy Directive 047-01-007, Revision 3, Published by the DHS Privacy Office, December 4, 2017”. Is Policy Directive 047-01-007, Revision 3 applicable to both SOW

6.1 (5) and (6)? If not, then please provide correct documentation.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

13 C 6.1(7) 37

Q. SOW 6.1 (7) indicates current fiscal year in the title. However, when we downloaded this file, the reference “FY17 Information Security DHS Information Security Performance Plan Version 1.0 December 31, 2016”. Is FY17 correct? If not, then please provide current year documentation.

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

14 C 6.1 37

Q. SOW 6.1 references NIST SP 800-53. There are two versions available for download. Should we use the Final Revision 4 or Draft Revision 5 document?

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer

15 C 3 9

Q. The CWMD is clearly asking for innovation that measurably improves the RPM deployment process. How does the CWMD envision evaluating innovative concepts during proposal review as the pricing structure does not allow for innovative concepts to be appropriately priced and considered in a single task order?

A. The government will evalute innovation under section M Progroject Management evualation factor 2 in Phase II.

Innovative concepts should be provided in the design approach for the site plan and RPM system design including ancillary equipment.

16 L Phase 2, Tab 3 109

Q. The requirements for Senior Program Manager state 15 years experience and a Project Management Professional Certification (PMP) are minimum requirements. Many of our senior professionals (>10 years) with advanced scientific degrees and MBAs have not taken the PMP certification. Will the CWMD allow a MBA, an advanced scientific degree or an advanced engineering degree in lieu of the PMP?

A. CWMD will consider.

17 L Instructions 101 Q.Will the Government allow offerors to use 11 x 17 single sided pages (landscaped) as well as 8 ½ x 11?

A. No, only 8-1/2 x 11 with 1” margins on all four sides will be accepted. Figures and tables will have no less than 8-point font size.

18 C 4.17 32 Q. The SOW clearly requires a study of the current RPM inventory managed by PNNL. The instructions do not require the pricing of this requirement. How does the CWMD envision evaluating this requirement?

A. The Program Management CLIN should include funding for this study and similar program management efforts.

19 C 4.9, Par 3 21

Q. Given the PRIDE connectivity requirement, when will the PRIDE system architecture and application specifications be provided?”

A. CBP will ensure PRIDE works properly inside the CBP system. The contractor is responsible for providing interface connectivity and ensuring RPM and ancillary equipment are functional.

20 L Tab 5ii 105

Q. In selection of projects to include for the past performance section, can the contractor include performance under an IDIQ contract at the contract level, combining the experience for each task order under this one project, or must the contractor choose a single task order for that contract to present their performance?

A. yes as long as the POC for that IDIQ contract can fill out one Past Performance questionnaire covering all tasks mentioned under the IDIQ contract per the instructions under section L Evaluation factor 5 Past Performance.

21 L Tab 5ii 105 Q. The contractor believes that CWMD will benefit from a summary page of past performance projects showing a table with the combined experience of the company(s) submitting jointly for this proposal. Is the CWMD willing to allocate a single page in this section for that summary table, bringing the total number of pages to 11 pages for this section?

A. The number of pages for past performance will not change. How a contractor presents the information is up to them.

22 L Tab 4 113

Q. The dRFP states that the offeror is required to submit a statement concerning the adequacy of their accounting system.

Does this requirement only apply to the Prime contractor, or will teaming subcontractors be required to attest to the same adequacy IAW SF1408?

A. This requirement applies to the Prime contractor.

23 Q. Can you please provide a link or a copy of the following documentation A. CWMD will provide these documents for the candidates selected for phase 2 evaluation.

SOW 4.2 RPM VIS Camera design, installation and maintenance guidance DD-063

SOW 4.2 Area Surveillance requirements. DD-064

SOW 4.2.6 Network infrastructure. Guidance from CBP OIT

SOW 4.2.7 OCR and reconciliation software. ED-053 and ED-005

SOW 4.13 Commissioning. RPM Deployment Process Document DD-065

SOW 4.15 Site closeout. Deliverables. Commissioning Document PM -009-032-113-035

SOW 4.19 Site Configuration Management. DID CM-1 through DID CM-4

Section E Inspection, Testing and Turnover Guide

Table 1;

Deliverables 9 Q. Can deliverables be submitted in advance of listed due dates?

A. Yes

25 Section 6 16 Q. Are all ports of entry connected to PRIDE?

A. No

26 Section 4.11.3 27 Q. The middle of the paragraph mentions Pier J. Does Pier J need to be mentioned assoiated with readiness?

A. Pier J is not applicable.

27 Section 4.22.4 36 Q. If there will be foriegn travel, what level of scope will foriegn travel entail?

A. Foreign travel will entail a similar level of scope/effort as domestic travel e.g. travel for the site survey. There are six potential project Preclearance sites that require foreign travel.

28 Section L Tab 3 109

Q. Given the requirement for the Senior PM to have 15 years of experience, the additional requirement of a PMP seems redundant. Any PM with 15 years experience will far exceed the minimal knowledge gained through this certification. Will the CWMD consider removing this requirement for a PMP?

A. CWMD will consider.

29 SF 33 Block 9 n/a

Q. Block 9 of the SF33 says the proposal will be due at 2:00 PM EST on "10/5/2020." Section L, Page 98, paragraph 1 under SUBMISSION REQUIREMENTS states "Proposals shall be received no later than October 22, 2020 at 4:00 PM EST." Which is correct?

A. The correct proposal due date is October 22, 2020

30 SF 33 Block 9 n/a Q. Do these dates represent the due date for the Phase 1 proposal?

A. October 22, 2020 is the due date for Phase I only

31 L 1 98

Q. In the middle of the paragraph under PRE-SOLICITATION CONFERENCE NOTICE, it states, "The pre-solicitation conference will be held on Thursday, August 13, 2020 EST via Microsoft TEAMS." What time of day will the conference start?

A. The pre-solicitation conference begins at 1:00-4:00pm, EST, on August 13, 2020. An invite will be sent out

32 L ii 103 Q. Is the proposal Cover Sheet excluded from the page count?

A. Yes. There is no page limit for the cover sheet

33 L 1 105

Q. Under TAB 5 - Factor 5: Past Performance it states "i. The Offeror shall list the Offeror’s recent, relevant past performance experience in the delivery of construction services of RPM sites …." and in "ii. The Offeror shall include a minimum of three and a maximum of five entries, each corresponding to a Past Performance Questionnaire, Attachment J.2," Finally, in "vi. This section is limited to 10 pages, 2 pages per past performance." Does this mean provide up to five two-page past performance examples, and for each example, provide a questionnaire to be filled in by the client?

A. Yes, that is correct.

34 Section M 1st sentence 116

Q. This sentence states, "The past performance of Key Personnel shall not be evaluated under this criterion." The very nature of small businesses hiring for growth requires incorporating senior staff with experience in target industries or government agencies, so we can use their past experience to win work. In consideration of this as a Small Business Set-Aside contract, CWMD should allow the Past Performance in Factor 5 to include the past performance of key individuals working for previous employers. A.

The intent of past performance is to evaluate the company(s) experience with doing similar work not individuals.

35 L 1 107 Q. How will offerors be notified of advancement, or not advancement, to Phase 2?

A. Offerors will receive notification via official letter of their advancement/non-advancement to Phase II

36 L 1 107 Q. Does CWMD have an expected timeline for Phase 2 Offerors to prepare their Phase 2 Proposal?

A. The schedule for Phase II proposal submission will be given to the phase II vendors after selection of Phase I.

37 Section L Table 110 Q. Why does the Senior Program Manager require a PMP? Can an advanced (e.g. Masters) degree with 15 years of relevant project management experience be an equivalent qualification?

A. CWMD will consider.

38 Section L Table 110

Q. Only the Senior PM needs to come from the prime, the others can be from team members? Otherwise, does CWMD see how this would be an unfair advantage to Mentor-Protégé Joint Ventures, where the Protege Small Business would have unlimited ability to pull from the large business mentor into the Joint Venture staff pool?

A. Contractors have the ability to organize their proposed organization per the instructions and Small Business Joint Venture guidelines.

L Proposal format Paragraph 1 101

Q. This section states: "Proposals shall be single sided pages (8-1/2 x 11 with 1” margins on all four sides) and shall use no less than 12-point size. Figures and tables will have no less than 8-point font size." We intend to create a form/table for our past performance write-ups, with blocks for each required item listed on Section L, Page 106, paragraph iii. We interpret our Past Performance form to be a table, and 8-point or larger text is allowed. Does CWMD agree?

A. Yes

Section L, PROPOSAL

FORMAT

TAB 3 106

Q. re: TAB 3 – Factor 3: Design-Build and Design-Bid-Build experience . The requirement in the first paragraph, page 106 is "The Offeror shall include at least one design-build and at least one design-bid-build construction delivery method."

However, no definition of design-build or design-bid-build is provided. It's critically important for CWMD to better define this pass/fail criteria. Does CWMD have definition in mind, or is there a FAR reference for the definitions as CWMD intends to evaluate these?

A. Design-Build is a method to deliver a project in which the owner contracts with a single entity (commonly referred to as the design builder) to provide design and construction services.

In contrast to design-bid-build where the government awards separate contracts to the A/E firm and construction contractor, DB relies on a single point of responsibility and, accordingly can help to minimize risks, foster innovative design and construction solutions, better manage cost, and reduce project related delays.

In a DB, design and construction phases overlap, where as in Deign-bid-build they are done consecutively.

General

Question

Q. Many CWMD and CBP documents are referenced in the Draft RFP. Will there be a Document Library established for these documents prior to the final RFP? For example, documents DD-605, PIET-43741-PM-050, PM-009-032-113-035 are referenced in the DRFP and not provided.

A. CWMD will provide these documents for the candidates selected for phase 2 evaluation.

General Question

Q. Will CWMD provide an acronym list and definition in the final RFP? For example, "ICE", "ASC" and "RFI Register" are not currently defined. A. Yes, an acronym list will be provided in the final RFP.

43 Section B B.1 5 Q. The terms Design/Build and Design/Bid/Build are used throughout the DRFP. How does CWMD define Design/Build and Design/Bid/Build?

A. See response to Number 40.

44 Section B B.5 5

Q. The CLINS identified in Section B.5 do not match the CLINS identified in Section C Table 1: Deliverables. Which CLINS are correct? A.

Section C Table 1 are tasks within the SOW, not CLINs. This will be corrected in the final RFP. The CLINs in section B.5 are an overview of all the tasks in section C.

45 Section B B.5 7

Q. Section B.5 Contract Line Items 0003/1003/2003/3003/4003 (Base and Option Periods) state, "Provide Program Management, Site Surveys, Site Management and Commissioning in accordance with the Statement of Work in Part III, Section C, all provisions in other sections of the contract as well as its Attachments and individual task orders." Will program management activities be under a stand-alone program management task order or will program management be a part of all task orders?

A.Refer to Number 2.

46 Section C Section 3.0/

Table 1

Q. Are the durations calendar days or business days?

A. Business days

47 Section C Section 3.0/

Table 1

Q. The deadlines for many of these requirements should be based on approval from government or at a minimum identification of comments by government. Does CWMD intend the durations to be after CWMD and stakeholder approval of the previous design phase? Please provide clarification.

A. No. The time duration includes the comment period. CWMD will adjudicate any late or conflicting comments.

48 Section C 3 9 Q.Windows XP is no longer supported by Microsoft. Did CWMD intend to reference Windows XP? Will this be updated in the final RFP?

A. Yes, we are upgrading to Win10.

49 Section C Section 3.0/

Table 1

Q. Per Table 1, SOW 4.4, will the new contractor have access to relevant deployment and technical reports currently residing on the RPMP Scoreboard system? If so, will those be migrating to the new Contractor databases? A.

Yes, CWMD's intent is to migrate these documents to either CWMD databases and/or the contractor database.

50 Section C Section 3.0/

Table 1

Q. Per Table 1, SOW 4.8, will CWMD be providing a specific suite of radiation detection equipment as Government Furnished Equipment to the Contractor to perform background radiation surveys? A. No

51 Section C 4.2 14 Q. SOW 4.2 states, “Encryption hardware is required in the booth if there is a need for wireless video transmission”. Can CWMD clarify what are the specific encryption requirements that must be met?

A. CBP OIT will provide as needed.

52 Section C 4.2 17 Q. SOW 4.2 states, “in accordance with guidance provided by CBP OIT". Can CWMD clarify what is meant by guidance provided by CBP OIT? Is there a specific guidance document?

A. Any network infrastructure design guidance will be provided by CBP OIT.

53 Section C 4.4 18 Q. Is the Contractor responsible for storing/transporting decommissioned RPMs? Is the Contractor responsible for disposing of decommissioned RPMs?

A. See Q/A Section 7 and 8

54 Section C 4.4 19 Q. There are many requirements related to configuration management, but there is no mention of “As-Found”, or “As-Left” settings/thresholds in the existing RFP. Will the settings be managed separately through PNNL and CBP?

A. Yes

55 Section C 4.6 19

Q. SOW 4.6 states, "“GUI detailed guidance and specifications provided as GFI." Is the GUI itself is considered GFI or the specifications are GFI and the GUI must be developed by the contractor?

A. The GUI and specifications will be provided as needed by the government. The intent is for the contractor to use non developmental items per their system design in future.

56 Section C 4.9 21

Q. Section C 4.9 states, “The Contractor team may be augmented by radiation physicists and detection equipment subject matter experts (SMEs) as an exception on a case by case basis.” Does the Government or the Contractor provide these people?

A. Contractor will provide.

57 Section C 4.9 22 Q. SOW 4.9 states a deliverable required is "a final CDR or Existing Site Report (ESR)". Is the CDR the same as the Site Survey Report? If not, where is it defined?

A. Yes. CDR is the same as Site Survey Report

58 Section C 4.9 23

Q. SOW 4.9 states, "Further equipment integration may also be needed; in these instances, the necessary equipment specification will be provided (consistent with RPMP Engineering Strategy [PIET-4371-PM-050 and updates)." Can CWMD provide RPMP Engineering Strategy PIET-4371-PM-050?

A. CWMD will provide these documents for the offerors selected for Phase 2 evaluation.

59 Section C 4.10 26

Q. SOW 4.10 states, "Contractor shall utilize the existing standard designs". Will the standard designs be provided to the Contractor in their native (AUTOCAD) format?

A. Any designs that the government has will be made available in their current format i.e. PDF, AUTOCAD, etc.

60 Section C 4.11.3 27

Q. SOW 4.11.3 states, "The construction readiness checklist shall include interfaces/activities assumed to be Pier J responsibility, schedule and implementation risks, and updated equipment list." Pier J is applicable only to the sample problem. Can CWMD clarify whether SOW 4.11.3 is relevant only to the sample problem or all sites?

A. The construction readiness checklist is applicable to all projects. Pier J is not applicable. CWMD will update the RFP to reflect that.

61 Section C 4.12.2 29

Q. The ancillary equipment identified and equipment currently provided as GFE is a bit confusing. Can CWMD clarify which equipment is always GFE, equipment to be transitioned to GFE, and the equipment which is always CAP?

A. GFE equipment will vary by project type and cost sharing with sponsors. The RPM system will typically be GFE. Ancillary equipment such as gate arms and stop lights could be GFE or provided by a sponsor.

62 Section C 4.13 29

Q. SOW 4.13 states, “Prior to commissioning, the RPM is calibrated and tested to ensure detection objectives are met.” Can CWMD clarify who will be responsible for calibration and ensuring detection objectives are met? Will you make document DD-065 available? Will calibration documents be provided to the selected Contractor? A. Calibration will be done by CWMD. Will update in RFP SOW

63 Section C 4.13 29

SOW 4.13 states, “The Contractor shall ensure the algorithms and parameters of each system are within its associated detection capabilities.” Is the Contractor responsible for making sure the detection capabilities are within the requirements or is the Contractor responsible for ensuring the system’s parameters are set to the prescribed settings? Will the contractor be responsible for determining the calibration threshold settings? If so, what level of information will be provided regarding the calibration threshold requirements? A. Calibration will be done by CWMD.

64 Section C 4.13 29 Q. Similar to previous question, for commissioning, is it expected that the contractor will need to have the ability to package, ship and use radioactive sources for commissioning activities? A.

Calibration will be done by CWMD.

65 Section C 4.13 29 Q. Is it anticipated that based on new RPM technology that there will be a need for radioisotopes beyond Ba-133, Co-57, Cs- 137 and Cf-252?

A. No.

66 Section C 4.13 29 Q. Have calibration procedures for new RPMs (not RPM8 or SRPM-210) been developed? If not, will it be up to the contractor to develop these procedures (e.g. the Smiths system)?

A. Calibration will be done by CWMD.

67 Section C 4.13 30

Q. SOW 4.13 references the Final Commissioning Report and two documents not previously defined, the Master Equipment List and the Acceptance Test Package. Can more information on these items be provided? Is the Master Equipment List the same as the "Installed Equipment List"?

A. CWMD will provide these documents for the candidates selected for phase 2 evaluation.

68 Section C 4.15 31

Q. SOW 4.13 states, "See PM-009-032-113-035, Commissioning Documentation for Radiation Portal Monitor Systems for System Turnover Acceptance Document and DD-065, RPM Deployment Process, for a description of the complete deployment process and updates." Can CWMD provide documents PM-009-032-113-035 and DD-065?

A. CWMD will provide these documents for the candidates selected for phase 2 evaluation.

69 Section C 4.16 31

Q. SOW 4.16 states, "The Contractor shall review copies of all existing training material and documentation, as required."

Who provides copies of training material to be reviewed? Is training limited to operator training (section 4.16 third bullet) or is it system wide? Is training material to include maintenance training?

A. CWMD will provide example training material. The training operation material will be relevant to the equipment installed i.e. RPMs and ancillary equipment. It will not include maintenance training.

70 Section C 4.19 32 Q. The DID documents DID CM-1 through DID CM-4 are referenced here and several other places in the draft RFP. Can CWMD provide the DID CM-1 through DID CM-4 documents for review?

A. CWMD will provide these documents for the offerors selected for Phase 2 evaluation.

71 Section C 4.19 32 Q. Is there any expectation that the contractor technical data could exceed the FOUO level?

A. No

72 Section C Table 4 38

Q. Can CWMD clarify what information systems are relevant to the contract?

A. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer.

73 Section I 52.225-9 69 Q. Does the "Buy American-Construction Materials" clause apply to the foreign pre-clearance sites in the Section C SOW? A.

No

74 Section I 3052.209-72 83

Q. The OCI clause states a conflicts exist when Contractor or affiliate, "offering advice or planning in areas in which the Contractor or any affiliates have financial interests tied to particular technologies." The SOW in Section C.4.1 requires identifying new improved technology, including strategic fielding studies. Can CWMD clarify if a OCI exists on this contract for technology and equipment providers?

A. Without more information we cannot say an OCI exists generally in response to this question. Per the clause HSAR 3052.209-72 Organizational conflict of interest provides three situations which may give rise to an OCI. Offeror must fill out section C of this clause if it is aware or not of any potential OCIs.

75 L Submission Requirement 98

Q. Section L states proposals shall be received no later than October 22, 2020. Is this proposal date expected for Phase I only? Can CWMD provide a schedule for Phase I and Phase II proposals? A. October 22, 2020 is the final due date for Phase I proposals. The schedule for Phase II proposals will be provided at time of Phase 1 selection

76 L Submission Requirement 98

Q. Section L states the maximum file size for email files is 2GB. If this is not sufficient for the size of the documents being submitted, will CWMD consider an alternative to proposal submission? A. Yes, you may send your proprosal through multiple emails.

77 L Proposal

Preparation 101 Q. Can an NDA be provided prior to the notification of selection into Phase II so that Contractor can receive all necessary documents immediately upon notification to proceed to Phase II? A. Yes.

78 L Proposal

Format Table 102 Q. Will 11x17 page size be allowed for use in the page count? Please clarify. A.

Please see Question #17

79 L Proposal Format 102

Q. Phase I, Volume I is listed as 46 pages, however, the individual section limits only add to 42 pages. Similarly, the Phase II Volume I is listed as 28 pages, but the individual section limits add to 32 pages. The total limits add to 74 pages in Phases I and II. Can CWMD clarify the page counts for each Phase? A. The correct page count for Phase I, Volume I is 42 pages and the page count for Phase II, Volume I is 36 pages.

80 L Proposal Format 102

Q. The TOC and List of Figures are outside page count. Is the required Glossary in each volume also excluded from the page count? A. Yes, the glossary is excluded from the page count

81 L

Phase I/ Factor 3/ Factor 5 105

Q. Will the Government consider the past performance of the prime Contractor JV parent companies in accordance with GAO precedence (see, e.g., AMI-ACEPEX Joint Venture, B-401560 (Sept. 30, 2009)) and FAR 15.305(a)(2)(iii) if the Offeror's proposal demonstrates that the resources of such parent companies will meaningfully affect the performance of the Offeror on this contract?

A. Consider the past performance of an offeror’s parent or affiliated company where the offeror’s proposal shows that the resources of the parent/affiliated company will affect the offeror’s performance. Perini/jones, Joint Venture, B-285906 (Nov.

1, 2000). The relevant consideration is whether the resources of the parent/affiliate, for example, workforce, management, facilities, etc., will be provided or relied on for contract performance. As long as the parent or affiliated company’s resources will be made available for our RFP requirements. Using the offeror’s parent or affiliated company as past performance implies that these same resources will be made available.

82 L Phase I/

Factor 5/i i 106

Q. Section L states, "The list of past performances may include a mix of the past performance for the prime and subcontractor, but at least one shall be of the prime." If an Offeror is utilizing the past performance of a follow-on Joint Venture (JV) to an expired JV (i.e., Offeror's name and DUNS is not exactly as stated on the SF1442), will the Government accept the past performance as the one required project provided by the prime/Offeror? If the proposal clearly demonstrates how that predecessor JV will have meaningful involvement in the performance of this contract, i.e., its workforce, management, facilities, and other resources – will be provided and relied upon for the contract performance.

A. Yes, Based on the understanding of the question, is that since the past performance that the current JV wants to submit concerns the past performance of the predecessor JV, the current JV can provide the prior JV’s past performance provided it can show a nexus in terms of how resources of the predecessor JV will be used by the current JV for performance of this procurement.

83 L Phase II/

Factor 3/ i 109 Q. Will Government accept more than 2 pages per reference contract if proposing less than 5 contracts? A.

Yes, as long as it stays under the 12 page limit.

84 Section L Phase II/

Factor 3/ i

Q. Can Offeror propose additional key or essential personnel for the organization that will support effective project execution? This will require additional resume pages. We recommend offeror's be able to name up to two additional key personnel.

A. Yes. Offeror may propose up to two additional at will key/essential personnel. Please identify titles for these personnel, add resumes and explanation why these Key Peronnel will support effective project execution. Will update in RFP.

85 L Phase II/

Factor 3/ i 109

Q. The current page count for key personnel resumes is 12 pages. Can CWMD confirm that this is 3 pages per resume and the commitment letter is in addition to the identified page count? A. Yes, that is correct.

86 Section L Phase II/

Factor 3/ iii

Q. Section L states all key personnel positions require a BS degree. Typically a BA or BS with relevant experience is accepted.

Can CWMD clarify that a BA degree be accepted for roles other than the Sr. Technical Manager? Additionally, are equivalent years of experience acceptable? If yes, please specify the years of experience.

A. CWMD will consider. Will update RFP if required

87 Section M Phase I/ Factor 2

Q. Section M evaluation criteria states, "The Government will evaluate the Offeror's program management capability and capacity to support multiple simultaneous site surveys, design/engineering efforts, construction/installations and system commissioning within the U.S. 50 states and its territories, and foreign pre-clearance sites (e.g. Aruba)." However, Section L states, "The Offeror shall describe their breadth and depth to perform at sites throughout the United States and foreign locations, during steady state workload and times of surge workload, and without impact to schedule or quality." Will the Government evaluate relevant experience executing in foreign locations or only foreign pre-clearance sites?

A. The government will evaluate pre-clearance and similar work the contracting team has executed foreign locations.

88 M Phase I/Factor

5 115 Q. This contract is an IDIQ task order contract. Will CWMD accept IDIQ contracts as reference contracts for past performance and will individual task orders also be accepted? A. Yes

89 Section M Phase I/ Factor 5

Q. Section M states, “The Government will evaluate the Offeror's relevant past performance from the last five (5) years…” Can CWMD add a clarification that the past performance includes completed and in progress projects?

A. This clarification is not needed. It states past performance from the last five years. If a contract is still ongoing then it is within the last five years. As long as the POC of the contract can provide a past performance questionnaire.

90 M Phase II/ Factor 3 117

Q. What is the duration of the key personnel commitment letters? The contract is currently 12 month base with four 12-month options. A.

The duration of the key personnel commitment letters is for the IDIQ contract not the sample task order

Q. The Draft RFP states that RPMP will be an IDIQ with a ceiling of $253M. Would the Government please clarify if this will be single or multiple award? A. This will be a single-award

Q. Would the awardee(s) of RPMP be precluded from participation in the apparently related RAPTER program?

A. Without more information we cannot answer this question. RPMP is under an IAA with PNNL. There is no new awardee for this program. Per the clause HSAR 3052.209-72 Organizational conflict of interest provides three situations which may give rise to an OCI. More information/Clarity is needed to answer this question)

Q. Would the Government please clarify the respective intended areas of focus for the RPMP and RAPTER programs? Are they intended to be complementary?

A. RAPTER eventually will recapitalize all RPMs. RPMP (legacy program) will be phased out when RP and RAPTER are deployed.

Q. respectfully submits for the Government’s consideration that extending the past performance window to 10 years would be in the Government’s best interests. Limiting to 5 years may restrict competition: due to the specialized nature of the solution, the relevant procurement history, as well as recent mergers and acquisitions activity in the industry, a longer window appears more likely to provide the Government with the best value.

A. CWMD will consider. will update RFP if required

Q. How will the RPM Replacement program based on using COTS RPMs (A/E or Construction Firm providing RPM site design, construction, engineering, and technical services to install and support RPM systems) interface with the CWMD RAPTER program (developmental acquisition of new modular, open system architecture RPMs to replace older deployed RPMs)?

A. The intent is to recapitalize all RPMs with RAPTER.

Q. What is the CWMD RPM replacement timeline?

A. Insufficient information provided in this question to respond.

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