Revised Draft RFP_70RWMD20R00000012_RPMP Deployment Construction and Design_942020.pdf

DRAFT RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Radiation Portal Monitor Program (RPMP) Deployment, Construction and Design Contract for

U.S. Department of Homeland Security

Countering Weapons of Mass Destruction (CWMD) Office

DRAFT REQUEST FOR PROPOSAL (RFP)

70RWMD20R00000012

DHS Office of Procurement Operations

Countering Weapons of Mass Destruction Acquisition Division (CWMAD)

July 23, 2020

Revised September 4, 2020

Contents

SECTION A

SECTION A

SECTION B

B.1 Contract Type

B.2 Contract Term

B.3 Contract Minimum/Maximum

B.4 Contract Cost/Price

B.5 Contract Line Items

SECTION C

1. BACKGROUND

2. OBJECTIVE

3. SCOPE OF WORK

4. REQUIREMENTS

4.1 Program Management and Integration

4.2 Ancillary Equipment to support Remote Operations

4.3 Deployment/Decommissioning of RPMs

4.4 Deployment, Installation and Operations support

4.5 Human Machine Interface (HMI) and Programmable Logic Controller (PLC)

Requirements

4.6 Graphical User Interface (GUI) Integration

4.7 Deployment, Scheduling and Cost Estimates

4.8 Site Survey

4.9 Design Processes

4.10 Design Engineering

4.11 Standard Designs

4.12 Construction Site Management

4.13 Commissioning

4.14 Decommissioning

4.15 Site Closeout

4.16 Training Material Support

4.17 RPM Inventory Oversight

4.18 Contractor Technical Data

4.19 Site Configuration Management (CM)

4.20 Program Integration

4.21 Program Websites and Information Technology

4.22 Logistics Coordination

5 OTHER CONTRACT DETAILS

5.1 Place(s) of Performance

5.2 Period of Performance

5.3 DHS Furnished Information

6 SPECIAL REQUIREMENTS

6.1 Safeguarding of Sensitive Information

6.2 For Official Use Only Information Incident Reporting Requirements

6.3 APPLICABLE PUBLICATIONS

SECTION D

SECTION E

E.1 INSPECTION, TESTING AND TURNOVER

E.2 DAILY REPORTING REQUIREMENT

E.3 FINAL INSPECTION

SECTION F

F.1 PERIOD OF PERFORMANCE

F.2 DELIVERABLES AND DELIVERY SCHEDULE

F.3 TASK ORDER (TO)

F.4 CONTINUITY OF FACILITIES OPERATION

F.5 RECYCLING AND DISPOSAL OF REFUSE

SECTION G

G.1 Contracting Officer

G.2 3052.242-72 Contracting officer's technical representative

G.3 CONTRACTOR'S PROGRAM MANAGER

G.4 INVOICE SUBMITTAL PROCEDURES

SECTION H

H.1 WORK OUTSIDE REGULAR WORK HOURS

H.2 DRAWINGS AND OTHER DATA TO BECOME PROPERTY OF GOVERNMENT

H.3 REQUIRED INSURANCE

H.4 VEHICLE PASSES

H.5 SIGNAL LIGHTS (FOR MARINE WORK ONLY)

H.6 VOLATILE ORGANIC COMPOUNDS (VOC) COMPLIANCE PLAN

H.7 WAGE RATES

H.8 CERTIFICATION OF PAYMENTS-RELEASE OF CLAIM

H.9 SUBCONTRACT DATA

H.10 CONTRACTOR SECURITY REQUIREMENTS

H.11 REAL ID ACT OF 2005

H.12 TEMPORARY FACILITIES

H.13 EXISTING UTILITIES

H.14 DESIGN-BUILD CONTRACT – ORDER OF PRECEDENCE

H.15 GOVERNMENT-FURNISHED RFP DRAWINGS, SURVEYSAND SPECIFICATIONS

H.16 RESPONSIBILITY OF THE CONTRACTOR FOR DESIGN

H.17 SEQUENCE OF DESIGN-CONSTRUCTION

H.18 CONSTRUCTOR’S ROLE DURING DESIGN

H.19 DEVIATING FROM THE ACCEPTED DESIGN

H.20 ENGLISH

SECTION I

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.216-18 ORDERING (OCT 1995)

52.216-19 ORDER LIMITATIONS (OCT 1995)

52.216-22 Indefinite Quantity (Oct 1995)

52.217-8 OPTION TO EXTEND THE SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERMS OF THE CONTRACT (MAR 2000)

52.222-30 CONSTRUCTION WAGE RATE REQUIREMENTS—PRICE ADJUSTMENT (NONE OR SEPARATELY

SPECIFIED METHOD) (AUGUST 2018)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (OCT

2015)

52.225-9 BUY AMERICAN–CONSTRUCTION MATERIALS (MAY 2014)

52.225-11 BUY AMERICAN--CONSTRUCTION MATERIALS UNDERTRADE AGREEMENTS (FEB 2016) ALTERNATE I

(OCT 2019) 72

(End of clause)

52.236-4 Physical Data (Apr 1984)

3052.204-71 Contractor employee access (SEP 2012)

3052.205-70 Advertisements, Publicizing Awards, and Releases (SEP 2012)

3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN 2006)

3052.209-72 Organizational conflict of interest (JUN 2006)

3052.209-73 Limitation of future contracting (JUN 2006)

3052.215-70 Key personnel or facilities (DEC 2003)

SECTION J

SECTION K

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (NOV 2014)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

SECTION L

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

52.216-1 TYPE OF CONTRACT (APR 1984)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

52.236-28 PREPARATION OF PROPOSALS - CONSTRUCTION (OCT 1997)

PROPOSAL PREPARATION COSTS

SITE VISIT

TEAMING ARRANGEMENTS ON SMALL BUSINESS STATUS

JOINT VENTURES (JV) AGREEMENTS

INTERESTED OFFEROR’S QUESTIONS

PRE-SOLICITATION CONFERENCE NOTICE

SUBMISSION REQUIREMENTS

NOTIFICATION TO OFFERORS OF CONTRACTOR SUPPORT SERVICES IN

SUPPORT OF THE SELECTION PROCESS

GENERAL INSTRUCTIONS

PROPOSAL PREPARATION

PROPOSAL FORMAT

PROPOSAL COVER SHEET

Executive Summary (Introduction)

TAB 1 – Factor 1: RPM Site Design, Installation, and Construction Experience

TAB 2 – Factor 2: Program Management Approach

TAB 3 – Factor 3: Design-Build and Design-Bid-Build experience

TAB 4 – Factor 4: Corporate Experience

TAB 5 – Factor 5: Past Performance

PHASE II PROPOSAL INSTRUCTIONS

VOLUME I – TECHNICAL AND MANAGEMENT PHASE 2

PROPOSAL PREPARATION INSTRUCTIONS: VOL II – COST PROPOSAL

SECTION M

GENERAL

EVALUATION FACTORS FOR PHASE I PROPOSALS

Factor 1: RPM Site Design, Install, and Construction Experience

Factor 2: Program Management Approach

Factor 3: Design-Build and Design-Bid-Build Experience

Factor 4: Corporate Experience

Factor 5: Past Performance

EVALUATION FACTORS FOR PHASE II

Factor 1: Sample Task Order Technical Solution

Factor 2: Project Management Approach

Factor 3: Key Personnel/Qualifications

Factor 4: Sample Task Order Technical Solution Cost

SECTION B

B.1 Supplies and Services Being acquired The contractor shall provide Radiation Portal Monitor Program deployment services in accordance with the Statement of Work.

B.2 Contract Type

This is a total small business set aside Indefinite Delivery, Indefinite Quantity (ID/IQ)

Design/Build-Design/Bid/Build single award contract with Cost-Plus-Fixed-Fee, Firm

Fixed Price and Time & Materials Contract Line Items (CLINs).

B.3 Contract Term

The term of the contract will be for a period Not To Exceed (NTE) five (5) years.

B.4 Contract Minimum/Maximum

(a) The minimum guaranteed amount for the IDIQ contract is $50,000. The minimum guarantee will be obligated during the base year of the IDIQ contract on the first task order issued. The exercise of an option does not re-establish the contract minimum for the IDIQ contract. The Government has no contractual obligation to issue orders beyond the guaranteed minimum.

(b) The maximum dollar amount the Government may order under this IDIQ contract is $253,000,000.

B.5 Contract Cost/Price

B.5.1 Time and Material (T&M) Task Orders (TO)

For T&M type task orders, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the rates specified in Attachment XX T&M Labor

Rate Tables. Materials will be estimated for each TO and may include applicable indirect costs computed in accordance with the contractor’s established accounting practices. For

T&M type task orders, profit on materials is not allowable. The cumulative extended total of all labor categories ordered plus materials/applicable indirect costs will define the TO ceiling price. Reimbursement under the contract shall be governed by the clause at FAR 52.232-7, Payments under Time and Materials and Labor-Hour Contracts.

B.5.2 Cost Reimbursable Task Orders

All TOs issued on a Cost Reimbursement basis will be priced in accordance with approved

DCAA/DCMA (or FAR Part 31, Contract Cost Principles and Procedures) rates. Direct and indirect cost rates will be established on a TO basis. For Cost Reimbursement Task Orders, the Contractor will provide complete supporting schedules identifying all applicable direct and indirect rate estimates building up to the TO cost. Contractors should submit their most recent DCAA approved provisional indirect billing rates, if available, and actual rates for both direct and indirect rates. Contractors without audited rates shall propose indirect rates in accordance with FAR Part 31, Contract Cost Principles and Procedures. The fixed fee for all task orders issued under this Contract, as contemplated by the Contract clause 52.216-9, "Fixed Fee -Construction" for cost-reimbursement construction CLINs, and 52.216-8, "Fixed

Fee" for non-construction cost-reimbursement CLINs shall be applied to the base of total cost

(excluding facilities capital cost of money).

B.5.3 Firm Fixed Price (FFP) Task Orders for Construction

The individual task orders for construction under this contract shall be at the unit prices specified in R.S. Means Data Online, Complete or Complete Plus (current at time of task order proposal development), using the Total Cost Including Overhead &Profit (O&P)

Column, which provides for overhead and profit of each individual line item for the installing contractor, the sum of which shall be multiplied times the applicable coefficients, specified in

Attachment J.8 “Firm Fixed Price Construction CLINs: RS Means plus Co-Efficient.” For the purposes of this solicitation, the Contractor is the Installing Contractor as defined by R. S.

Means Data Online.

B.6 Contract Line Items

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services

(except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance and providing the following items of work:

0001 – Cost Plus Fixed Fee - Provide design and construction services, in accordance with the

Statement of Work in Part III, Section C, all provisions in other sections of this Contract, as well as its Attachments, and individual task orders.

0002 – Firm Fixed Price - Provide design and construction services, in accordance with the

Statement of Work in Part III, Section C, all provisions in other sections of this Contract, as well as its Attachments, and individual task orders.

0003 – Time & Materials – Provide Program Management, Site Surveys, Site Management, Commissioning and Decommissioning in accordance with the Statement of Work in Part III, Section C, all provisions in other sections of the contract, as well as its Attachments and individual task orders.

*CLINs type and Price/Cost will be determined on negotiated task orders. CLIN types for each task are anticipated and may vary at the task order level.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. BACKGROUND

The Pacific Northwest National Laboratory (PNNL) has performed Radiation Portal Monitor

(RPM) deployment and installation since the beginning of the RPM program for Countering

Weapons of Mass Destruction (CWMD), previously the Domestic Nuclear Defense Office

(DNDO). This statement of work (SOW) consist of capabilities for RPM site surveys, site designs, construction including site manager, ancillary equipment installation, calibration, configuration management (CM), commissioning, and RPM acceptance from U.S. Customs and

Border Protection (CBP). CWMD’s contract line item number (CLINs) identify the contract requirements to provide complete and useable RPM lanes including the ancillary equipment.

This capability requires unique resources, expertise, and flexibility.

2. OBJECTIVE

The objective of this acquisition is for the CWMD to execute the programmatic RPM deployment roles and responsibilities. This acquisition provides CWMD the capability to deploy and install radiation detection and related systems at ports of entry (POE) into the US and other locations identified by Department of Homeland Security (DHS) that addresses capability gaps in four areas: radiological/nuclear (R/N) detection on-site process inefficiencies, R/N alarm adjudication process inefficiencies, R/N detection technology performance limitations, and rapidly degrading/aging R/N detection and support equipment.

While CWMD funds and executes research and development projects through national laboratories and research organizations, the CWMD RPMP continues to provide the framework and capability to execute acquisition and deployment activities required to field radiation scanning and interdiction systems across the five vectors in accordance with legislative mandates as well as global architectural and operational requirements. The fielded systems are required to meet government standards for scanning and interdiction of illicit radioactive materials and to minimize the hinderance to legitimate trade and travel.

The focus for this acquisition is on the deployment activities of radiation portal monitoring solutions across the following vectors:

1. Land Borders (including ferry and railroad crossings)

2. Seaports

3. International Airports

4. Preclearance Airports (passenger/bags)

5. International Mail and Express Consignment Courier Facilities (ECCF)

3. SCOPE OF WORK

The Contractor shall perform the tasks described in this statement of work (SOW). CWMD is procuring from the contractor the following deployment services, which are described in greater detail in Section 4.

RPM deployment sites will vary by vector, the number and type of RPMs needed by site, and the annual frequency of deployments per the RPMP priority list. The duration for a deployment varies and can extend over fiscal and calendar years. There is no standard time for a deployment.

Most deployments will be completed using a design-bid-build delivery method within a twelve-month period. There is also the option of a design/build delivery method. Most sites have existing infrastructure (i.e., previously designed locations with infrastructure that typically do not require soil borings, environmental assessments, and similar field investigations). Other

RPM deployments that are complicated or require extensive coordination may take longer. The

Contractor shall analyze and provide innovative concepts that measurably improve the RPM deployment processes by identifying new improved technology and the associated system integration. The improvements will support quality, cost, schedule, and process-performance objectives for the RPM deployments.

The Contractor shall deliver reports/documents as specified in Table.1, Deliverables. The format and content of each deliverables will be approved by the COR. The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables based on events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Win10 and

Microsoft Office Applications)

Table.1 Deliverables

Tasks SOW Reference Deliverables Due Date/NLT

Program Management SOW 4.1.1, 4.1 Program Management Plan

(PMP)

30 days after Award

Weekly Deployment Status Weekly

Monthly Status Reports Monthly

Teleconference Minutes, and

Schedule

3 days after the meeting

Program Studies/Reports As required

SOW 4.1 Plans and Schedules 60 days after Award

SOW 4.19, 4.19.1, 4.19.2,

4.19.3, 4.19.4 Site Configuration

Management Plan

30 days after Award

Site Configuration Baseline As required

Technical Documentation

Package (TDP) and Data

Configuration Changes

Configuration Change Control

Report

SOW 4.21 Develop Web-Based

Reporting System

30 days after award

Web-Based Reporting System

SOP

45 days after award

SOW 4.4, Develop/Maintain Technical and Operational Databases

Develop - 45 days after

Award

Technical and Operational

Databases SOP

60 days after award

Historical Information As required

Technical Data

Analytical Results

Technical Reports

Updated Technical Manuals

Site Survey SOW 4.8 Scoping Meeting Summary 20 days after Site

Survey

Site Survey Report (includes

Conceptual Design and background radiation effects)

30 days after Site

Survey

Cost Estimate (CE) 30 days after Site

Survey

Design and Construction

Schedule

30 days after Site

Survey

Design SOW 4.9, 4.11.3 30% Design Submittals 30 days after SSR

60% Design Submittals 20 days after 30%

90% Design Submittals 30 days after 60%

100% Design Submittals 20 days after 90%

CE with each design submittals

For FFP Constructions - R.S.

Means estimate using the preference template

Per the design submittal

Updated Design and

Construction Schedule with each Design Phase Submittal

Per the design submittal

Submittal Register Per the design submittal

Approved Design Package 5 days after 100%

Construction Readiness

Review Checklist

A minimum of 7 days prior to the scheduled start of construction

Construction Readiness

Checklist

At least 24 hours prior to the scheduled CRR

SOW 4.10 Analysis reports of integration results and possible efficiencies

As required

Site Management SOW 4.12 Quality Assurance/Control

Site Plan

As required

Personnel Roster 10 days after Notice to

Proceed but prior to site work RFI Register

Project Schedule

Meeting Minutes 3 days after the meeting

Construction and

Installation

SOW 4.12.1, 4,12.2 Daily Construction Report

(includes both QA/QC sections)

Daily

Installed Equipment Lists and Site Configuration

Baseline

As required

Commissioning SOW 4.13, 4.15, 4.16

Update Training Materials

As required

Provide input to update local SOP

Commissioning Package 5 days before Go-live

Provide Training Prior to or during 48-hour burn-in

Commissioning Report 2 days after 48-hour burn-in Signed Acceptance

Documents

Decommissioning SOW 4.14 Update equipment lists As required

The Contractor will perform the requirements necessary for installation of individual sites, support efforts including development of Concept of Operations (CONOPS), training and other initiatives as directed, provide Contractor's deployment management efforts including configuration management, coordinate logistics, and other management and oversight tasks as necessary. The work sought by the CWMD RPMP office shall be specified on an individual task order basis and issued by the Contracting Officer. A task order issued may incorporate multiple sites, regions, or other logical groupings. Additionally, Program-wide task orders will be issued to cover Program-level Management and other requirements that are not directly allocable to a single effort.

4. REQUIREMENTS

The RPMP is required to field RPMs with the goal of efficiently and effectively scanning containerized cargo, commercial conveyances, and Privately-Owned Vehicles (POV) entering the US for the presence of illegal or illicit radioactive materials. The configurations for equipment deployed for effective cargo scanning, as required by legislative and operational directives, should minimize impediments and adverse impacts to the flow of commerce. The

Contractor shall perform the following activities.

4.1 Program Management and Integration

The primary objective of this contract is to deploy RPM systems. While most of the effort will involve RPM deployment CLINs, the contractor will need to manage the projects as a portfolio

(sea, land, and air) and perform overall program management activities. Program and portfolio management will include management of schedule, cost controls, subcontractors, stakeholders

(identification and coordination with all stakeholders), acquisition (ancillary lane equipment), configuration (both hardware and POE sites), quality, and other management and oversight tasks as needed. Oversite tasks include management studies such as logistics and strategic fielding studies. These activities will support all deployments and will not be directly attributable to any single deployment.

The contractor will support weekly conference calls to report program and project status and metrics. The contractor will establish and maintain a program website to provide contact information, transmit deliverables, archive data, post and maintain schedules, and communicate program, project, and contract status and metrics.

The Contractor will conduct annual contract-year (CY) kick-off meetings that provide the framework and supports monthly program management meetings, program execution planning

(two meetings per year), task order scope planning (four meetings per year), quarterly program reviews, and annual future-year negotiations. Annual program management labor categories requirement for base year and throughout option years should remain the same.

The Contractor shall effectively manage its services to the CWMD RPM programs and serve as the central coordinator and integrator for its site installation activities for the RPM programs.

The Contractor shall provide program and sub-contract management for RPM deployments. The

Contractor shall support strategic and operational planning for RPMP and related RDE activities that includes development of intermediate and long-term plans to support acquisition, deployment, and operations of RPMs. The Contractor shall provide technical support for program planning activities such as the cause and effect results from system upgrades.

Deliverables:

• Weekly Deployment Status - Weekly

• Monthly Status Report - Monthly

• Teleconference Minutes, and Schedule – 3 days after the meeting

• Program Studies/Reports – As required

• Plans and Schedules – 60 days after Award

4.1.1 Program Management Plan

The Contractor shall prepare for coordination with the RPM Program Manager, a Program

Management Plan (PMP) to define its approach for managing work under this contract. The

Contractor shall develop procedures and associated processes for implementing the PMP. The specific requirements for the PMP shall be defined in a task order and will contain as a minimum:

a. Program organization of work/tasks via a work breakdown structure (WBS) with a WBS dictionary

b. Staffing and resource requirements

c. Organizational roles and responsibilities

d. Management of subcontractors

e. Management of foreign subcontractors

f. Quality Assurance

g. Quality Control

h. Site Survey (SS) process

i. Design Delivery/Review process

j. Design & Construction Submittal process

k. Shop Drawings, Design Fabrication process

l. Design & Construction RFI process

m. Submittal Process

n. Configuration Management

o. Contract modification request process

p. Material management

q. Logistics coordination

r. Commissioning process

s. Project controls, spend plan and reporting for budget, accounting, and schedule

t. Export control licensing

u. Website structure and functionality

v. Management and reporting of cash flow/financing requirements

w. Invoicing

x. Risk Management

y. Training

z. Site/Information Security

aa. Site Access

bb. Environmental, health, and safety

cc. Hazard, hardship, and incentive fees

dd. Property Management

• Program Management Plan – 30 days after award

4.2 Ancillary Equipment to support Remote Operations

The Contractor shall procure ancillary equipment in accordance with approved specifications, and CWMD guidance. Several ancillary equipment systems are used to support the operation of

RPMs. These systems assist CBP in interdiction activities such as managing alarms for containers/vehicles, enabling RPM remote operations (RPM-RO), and helping to provide a safe and secure operational environment for the CBP officers. Operations of the terminal/port and site conditions dictate RPM deployment configurations. The following ancillary equipment systems may be employed at staffed and Remotely Operated sites:

1. Vehicle Identification System (VIS) Requirements: Each primary lane at seaport RPM deployments will be equipped with VIS. The VIS provides a set of clear images to aid in identifying all vehicles and/or containers transiting through the RPM. It captures and transmits digital images as part of the information relayed from the RPM system to the CBP supervisor computer. Images of all containers/vehicles are stored for a preset period, while images of alarming containers/vehicles are maintained indefinitely as part of alarm records for the port and are included in archive data forwarded to PNNL for analysis. Overall, VIS improves CBP’s capability to 1) identify scanned containers/vehicles, and 2) provide information on “port runners” to other law enforcement agencies. Detailed guidance and specifications for the design and deployment of the VIS are provided in DD-063, RPM VIS Camera – Design, Installation, and Maintenance Guidance for IQ862NE Cameras and updates. This document provides the necessary guidance to design VIS field deployments and prescribes only those elements necessary for the correct function of the components that support the RPM system. Key parameters include the following:

• Location of cameras to identify vehicles and capture container numbers and other data (such as chassis number, driver identification, or license plate number).

• Lighting, including location for effective performance and the minimum lighting to achieve design lumen intensity.

• Camera settings to optimize the capture of high-quality images.

• Key interface requirements, including control signals, power, and Ethernet connection.

2. Area Video Surveillance Requirements: Detailed guidance and specifications for the design and deployment of an area video surveillance system are provided in DD- 064, ASC – Design, Installation, and Maintenance Guidance for the ACUIX Analog PTZ

High-Speed Dome Camera and updates. The video surveillance system is an independent system providing remote closed-circuit television monitoring of the primary and/or secondary RPMs and the secondary inspection area or lay-down yards. Each camera is enclosed in protective housing and should be mounted to provide an unobstructed view of the RPMs or lay-down yard. The housing protects the camera and pan-tilt- zoom (PTZ) module from weather and may include a small heater.

Digital ASCs transmit video signals to a monitor in the CBP booth over the LAN.

PTZ cameras must be controllable from multiple locations via the RPM LAN

Ethernet network. A network video recorder located in the CBP booth or another secure CBP location records video transmissions. Encryption hardware is required in the booth if there is a need for wireless video transmission. Wired transmission over fiber requires a fiber-to-copper converter (conversion may be achieved with a dedicated media converter or through an Ethernet switch). The surveillance system must be equipped with a motion-detection alarm feature to facilitate monitoring of unauthorized activities.

3. Intercom System Requirements: The intercom subsystem provides two-way communications between CBP staff in the booth and vehicle drivers at the primary

RPM lanes. The system may transmit analog or digital voice data. The selection of an analog or digital system is dictated by site conditions and the proposed operational environment at the terminal/port.

Digital or Voice over Internet Protocol audio is transmitted over the RPM-RO LAN.

Lane intercom speaker’s units must be installed near the exit of each primary RPM lane. The lane speakers must be located so that a driver can easily access the speaker without having to exit the vehicle while stopped at the primary RPM lane gate arm or traffic light. The intercom control unit must be installed at the CBP booth or another secure CBP location. Location of the intercom control unit will be defined during the design process.

Lane intercom installation guidance follows:

• Signs must clearly identify the lane intercom.

• Intercoms must be installed at all primary RPMs, as necessary, downstream of the

RPM near the gate arm or traffic light, if used.

• Pedestals to support lane intercoms should be designed for ruggedness and visibility.

4. Traffic Management System Requirements: The traffic management system consists of gate arms, traffic lights, signage, and pavement markings. A Programmable Logic

Controller (PLC) and Human Machine Interface (HMI) are used to implement traffic control logic and provide both a convenient interface for CBP officers to control these features and a remote override control. A traffic light control signal consists of a red and green light, one per RPM-RO lane. The traffic control system directs the driver to proceed through the primary RPM lane exit if the green light is illuminated or to stop for further instructions if the red light stays illuminated. The signal must be clearly visible to the vehicle driver and mounted to avoid obstructing the driving lane. The red/green condition of the traffic light and the open/closed condition of the gate arms are shown on the HMI in the CBP booth.

5. Alarm Notification: Primary RPMs are deployed near terminal or port exit gates, entrances into container yards, and at rail yard access points. These RPMs serve as a pass/fail scan for radioactive material for all imported containerized cargo. To reduce the impact to traffic flow, only containers/vehicles that alarm at the primary RPM are instructed to proceed to a secondary RPMs (if available) and the secondary inspection area. Drivers are instructed via direct intervention by CBP, notification by a two-way intercom, or visual and audible notification of alarm (traffic lights or beacons), or auto dialer notifications. A remote annunciator/indicator is used to notify CBP officers or other responsible personnel housed at a CBP booth or facility to provide the primary response to an alarm.

When there is an alarm, Programmed PLC sends an alarm notification to the auto dialer, auto dialer then starts a sequence of dialing the numbers that have been pre-programmed, officers then receive notification via cell/pagers (whatever technology the phone number is assigned) and respond to the alarm. In the case of RPM-RO, CBP will integrate the required alarm response with terminal operations. In some instances, a flashing alarm beacon may be deployed in lieu of red and green traffic lights. This configuration is common for RPM-RO operations. The beacon alerts the driver that the vehicle is carrying a container that has alarmed and the vehicle must proceed to a secondary inspection area for alarm adjudication by CBP. This type of notification is only used when there is a captive driving force moving containers through the RPMs.

6. Network Infrastructure: The portal monitors and VIS cameras communicate with the supervisor computer and monitor computers (if used) through network connections.

At some ports, this will be a dedicated closed network. If the port is connected to the

Port Radiation Inspection and Detection (PRIDE) system, the RPM components will be connected to each other through the CBP network. The network infrastructure at all RPM installations must be designed and installed in accordance with guidance provided by CBP OIT. This will ensure PRIDE compatibility and facilitate transition of the site to PRIDE in the future and/or Wi-Fi in the future.

The various components are connected through Ethernet switches and Category 6 cable. Cable rated for outside plant use must be used in all locations where the cable may be exposed to water. Any outside plant Category 6 cable runs within a building must be limited to a maximum of 50 ft (15 m) unless encased in metal conduit. Also, when one end of a Category 6 cable is located outside (e.g., at an RPM) and the other end is in a building (e.g., in a LAN room or CBP booth), surge suppressors must be installed at both ends of the cable. Riser-rated cable must be used inside building spaces not considered air supply or return space. Whether or not an air space is part of the air handling system must be verified.

Plenum-rated cable shall be used in air supply or return spaces. The maximum run length for Category 6 cable is 240 ft (73 m) for a single run. Ethernet switches must be used to change between cable types. Category 6 cable may not be spliced. Fiber optic cable is to be used for all runs over 240 ft (73 m). The RPM system uses standard commercial Fast Ethernet switches and UPSs. The switches must be on the

OIT approved list.

7. Optical Character Recognition (OCR) and Reconciliation Software: The OCR and reconciliation software are required at most seaport rail gate RPM deployments. Rail gate RPM systems include a VIS to capture images of the containers as they pass through the RPMs. The VIS images are stored in the RPM8 SQL database along with the container scan data by the RPM8 system software. The containers are then loaded onto rail cars for transport to various destinations in the United States. Before CBP releases the containers for shipment, the rail Consist Report (rail road car manifest) is reviewed to verify that all containers were scanned by the RPM system. This Consist reconciliation can be performed manually; however, this is a time-consuming process.

The OCR software that is deployed prepares and stores an alpha-numeric character string of the container identification numbers derived from the VIS images stored in the RPM8 database. The results of the OCR software are stored in the metadata field of the SQL database. Detailed guidance and specifications for the deployment of the

OCR and reconciliation software are provided in ED-053, Optical Character

Recognition Software Requirements Specification and updates, and in ED-005, Optical Character Recognition and Consist Reconciliation Software Design

Description and updates. Ensure the latest edition of these design documents are used.

8. RPM-RO Operational Requirements: Deployment of RPM-RO systems at seaports enables reduction of the number of CBP officers required for RPM operations and for interdiction of alarming containers/vehicles. In addition, this system eliminates the additional space needed at a terminal/port. RPM-ROs are designed to operate automatically at terminal exit gates or rail access points without the immediate presence of CBP officers or associated booths. CBP officers, located at a nearby CBP command booth, direct and monitor RPM-RO operations through visual and audio surveillance and interaction with vehicle drivers. The CBP officers can then effectively respond to alarms at a primary RPM-RO location from a CBP booth located nearby or via a roving CBP response team.

The following surveillance and communication technologies are integrated with the

RPM-RO:

• VIS equipped with two fixed cameras for each RPM, to provide viewing and identification capabilities for the backs and sides of alarming containers/vehicles as they pass through the RPM-RO (where necessary, additional area lighting must be provided to permit clear viewing/imaging of the containers/vehicles)

• One or more ASCs to remotely track movement of alarming containers/vehicles from the primary RPM scanning area to the secondary inspection area

• Officer notification

• An intercom system for CBP officers to communicate with vehicle drivers

• A traffic control system, including a PLC, for controlling vehicle traffic through the RPMs

• OCR software for managing container/vehicle images

• Reconciliation software for RPM-ROs deployed at rail yard access points to verify that all containers loaded onto rail cars were identified and scanned.

Table 2 summarizes the components required for the RPM-RO, as well as additional deployment information. Vehicles and cargo passing through an RPM trigger radiation measurement by the system’s detector panels and image capture by the VIS. Radiation measurement and alarm data are transmitted to the CBP supervisor computer for display and storage. The CBP supervisor computer also processes VIS image data to extract container/vehicle identification information.

This data must be automatically compared to the consist report, container inventories, to verify

100% coverage monitoring.

Table. 2 Components and Requirements for the RPM-RO

Component Installation Location Electrical Requirements Per

Lane

VIS-Camera Mounted on bollard/non-RPM structure

Power 10W each

VIS-Lighting Mounted on non-RPM structure Power 120 V AC, 850 W

Surveillance Cameras In vicinity of RPM, with field of view of primary RPM and secondary holding or inspection area

Power 10 W

2-Way Audio Communication Adjacent to traffic light downstream of RPM

Power 5 W

Traffic Management Mounted separately from RPM in vicinity of RPMs

Power

6 W

Booth At or near the RPM locations at Sea

POEs

Power 240/120V 1-Phase power with 200 Ampere main breaker

Annunciator Inside CBP Booth (Internal), Above the Control Box (External)

24V DC

Auto Dialer 5 V DC, 50mA

The Contractor shall provide a comprehensive list of all ancillary equipment and spare parts used for commissioning approved by CWMD. Once approved, the Contractor will incorporate these items into a proposed site Configuration Baseline, support them with Technical Data Package documentation for each approved item (drawings, specifications, release notes, etc.), and provide updated CM documents to CWMD and CBP upon request. Contractor shall submit for CWMD approval any request for ancillary equipment/spare parts previously not provided. Criteria for selecting and purchasing ancillary equipment/spare parts shall be that equipment deemed necessary to deliver an operational and specification-compliant new and refurbished RPM systems. The Contractor will update their parts lists and CM documentation for all approved changes and additions.

4.3 Deployment/Decommissioning of RPMs

The Contractor shall perform the necessary activities and contracting to deploy/decommission

RPMs and associated ancillary equipment. The Contractor shall provide logistics coordination and any support necessary (transportation, lift equipment, material control including a secured laydown yard, etc.) for deploying/decommissioning RPMs. The Contractor will update their parts lists and CM documentation for all deployments and decommissions, then submit the final documents to CWMD and CBP at completion of activities.

4.4 Deployment, Installation and Operations support

The Contractor shall support the required efforts to deploy, install, and operate RPMs and ancillary equipment at selected CBP sites. The Contractor shall prepare Technical Report(s), as required, detailing the significant deployment events/observations and lessons learned.

The Contractor shall acquire capability and RDE infrastructure information as required and submit historical information, technical data, analytical results, and other reports to other DHS

RDE projects as required.

The Contractor shall analyze technical issues and provide technical support, and develop procedures (e.g., Contractor designed PLCs for improved integration design). The Contractor shall maintain appropriate technical and operational databases.

The Contractor shall maintain an updated configuration database through warranty period (one-year warranty for the construction work and equipment installed) providing detailed information regarding each deployment and provide the updated CM documentation to CWMD and CBP upon request.

• Historical Information – As required

• Technical Data – As required

• Analytical Results – As required

• Technical Reports – As required

• Updated Technical Manuals – As required

• Develop and Maintain Technical and Operational Databases – 45 days after award

• Technical and Operational Databases SOP – 60 days after award

4.5 Human Machine Interface (HMI) and Programmable Logic Controller (PLC)

Requirements

The Contractor shall integrate the HMI and PLC to provide the ability to remotely monitor and control RPMs. Initially the government will provide the HMI and PLC as Government Furnished

Equipment (GFE). The Contractor will review and provide innovative concepts to improve the associated system integration design for the HMI and PLC configuration to optimize system design for future deployments.

HMI and PLC requirements specific to RO operations are provided below:

• HMI will support remote monitoring of multiple RPMs across the DHS1Net enterprise network, including alarming status. The HMI will provide the remote user with an audio and visual indication of an alarm of a remotely monitored lane.

• HMI and PLC shall support the remote reset of RPM alarms.

• HMI and PLC shall support the control of traffic control system elements from a remote location (across the DHS1Net enterprise network).

• Backup power is provided for HMI and PLC components with equivalent capability to the backup power required for the RPM system.

4.6 Graphical User Interface (GUI) Integration

The contractor shall integrate a server-based application that aggregates data from an all-purpose interface device to provide an integrated user experience for CBP officers in a Central Command

Center. The application communicates with the all-purpose interface device using a reverse proxy configured apache service hosted on the site’s RO site server (RSS). This enables CBP officers to have full situational awareness and control over multiple remote lanes. The GUI server hosts a web-based application officers can access from workstations via Chrome web browser (GUI detailed guidance and specifications provided as GFI).

4.7 Deployment, Scheduling and Cost Estimates

The contractor shall evaluate the level of the installation effort at each site, as specified by

CWMD RPM priority. The Contractor shall develop a detailed schedule for each site and update as design matures. The Contractor shall determine a cost estimate for planning and scheduling.

Each site estimate shall include the applicable equipment, design, installation, and other labor costs as provided per the contractor unit cost.

4.8 Site Survey

Site surveys provide a baseline of requirements for decisions by the Government and stakeholders. The process starts with a review of existing data, includes development of a contact and coordination plan, and continues through the survey. The Contractor shall collect as much pertinent information as possible about the site configuration, infrastructure, and operations of the deployment site to allow for completion of an engineering design for infrastructure construction, installation, operation, and sustainment of R/N detection/interdiction equipment, components, and infrastructure. Survey data informs the technical approach for each site and is used to produce a preliminary conceptual design. The Contractor shall document a site survey by a report, in a briefing package, and in a conceptual design that includes background radiation effects that impact RPM performance. The Contractor shall establish roles and responsibilities of all parties and principals involved in the deployment process and formulate stakeholder relationships. This objective may be addressed during deployment project approval process involving negotiations between CBP, and project sponsor (e.g., the port authority, landlord, and terminal operator).

The Contractor shall schedule, host, and participate in a Scoping Meeting with CWMD, CBP, and stakeholders within 20 days of completion of the site and engineering surveys. Secondary or follow-up scoping meetings may be required. The Contractor shall submit a Scoping Meeting

Summary detailing, at a minimum, items discussed, issues raised, solutions agreed upon, and remaining open action items relative to the operational requirements and funding responsibilities.

The Contractor will develop site survey report (SSR) which includes a conceptual design based on inputs from position papers, conversations with local CBP, and any other available information. The SSR and conceptual design typically includes:

• Summary description of the site, e.g., port location and address, base map, traffic volume, hours of operation, types of traffic, and types of commodities

• Description of the deployment concept, including o RPM type and placement, traffic flow o Concept of Operations o System Architecture o any other the items associated with deployment such as ancillary components necessary to complete the deployment (e.g., those required for traffic control)

• Future plans by CBP (if applicable), any other stakeholder issues

• A description of any potential risks associated with the project, such as o Permitting issues o cost or schedule risk o potential fluidity of design, construction, or equipment specifications and funding requirements o uncertainty regarding any existing RPM deployment or other current site conditions.

• Scoping Meeting Summary – 20 days after SS

• SSR (including Conceptual design and background radiation effects) – 30 days after Site

Survey

• Cost Estimate (CE) - 30 days after SS

• Design and Construction Schedules – 30 days after SS

4.9 Design Processes

The Contractor will produce site specific designs with details, cost estimates and specification utilizing a progressive design model of development and reviews (i.e., a 30%-60%-90%-100% design phase approach based on site complexity). The designs will be stamped by the engineer of record with the associated seal and licensure data. Alternately, contractor will provide design input comprising standard RPM features tailored to the site need. The stakeholders' architect/engineer will incorporate into the overall design if the port is undergoing reconfiguration.

The Contractor shall provide design inputs or complete designs for R/N detection system construction, installation, and operation. The design includes RDE equipment, supporting infrastructure, ancillary equipment, network connectivity requirements, and other support equipment or services needed for R/N interdiction operations.

The Contractor will provide radiation physicists and detection equipment subject matter experts

(SMEs) on a case by case basis. The information provided will contain design detail to allow for completion of a 100% design to secure relevant permits, construction of infrastructure, installation of system and components, and execution of R/N interdiction CONOPS at the points of entries. Site design may also include network design for connecting radiation detection panels to the CBP network and for radiation scan information to be transmitted through PRIDE to CBP headquarters. The Contractor will have to coordinate with PNNL/CBP OIT in order to accomplish the network design. All design information will be provided to the sponsor’s engineer of record if the sponsor is preparing the RPM site design.

Design information for other sponsor site designs that interface with the RPM site design will be provided as needed.

The Contractor will utilize a phased design process for site-specific design and will stamp the final drawing set. The phased design approach includes a 30% design, 60% design (depending on the complexity of the site), 90% design, and 100% design. The Contractor will determine the complexity of the site and document this on the 30% design approval form. If site complexity is deemed simple, the 90% design process is initiated. If the site is deemed complex or very complex, the 60% design process will begin. If the site is deemed very complex, an additional site visit may be required for a more formalized data collection activity.

30% Design:

The 30% design phase includes activities associated with producing a basic RPM configuration for the site and securing the various reviews, comments, and approvals for the design. The

Contractor will review the information gathered thus far, including specific dimensions of the site and placement of the proposed RPMs and associated equipment. The Contractor reconciles the information gathered with existing site documentation such as one-line wiring schematics and utility site drawings.

The Contractor will prepare the 30% design package, consisting of the following:

• A final CDR or existing site report (ESR)

• A Design Basis and Change Control Document (DBCCD)

• A CE

• The 30% design AutoCAD drawing set and PDF file containing the following sheets:

o Base map: an update of the base map o Cover sheet: the standard cover sheet, with 30% design site-specific information o Site plan, including conduit routing o Enlarged site plan: if necessary, one or more sheets showing enlarged detail areas specified in the site plan sheet, including approximate conduit routing locations o Wiring schematic: a sheet showing equipment, power lines, and communications lines, with a corresponding legend.

The Contractor will request CWMD review of the 30% design package documents at an internal review meeting.

• Comments from the meeting are recorded on a Comment Resolution Form (CRF).

• The 30% design package documents are updated as required.

The Contractor will present the CDR/ESR and 30% design drawings to CWMD/CBP and the stakeholders for review and approval. Written stakeholder concurrence on RPM locations is desired at this point.

• For sites with a relatively small number of stakeholders, the design review may be conducted as a teleconference.

• For sites with a more complicated stakeholder arrangement, an onsite meeting may be required.

Participants in the stakeholder review include the following:

• CWMD

• CBP-Headquarters (OFO, OIT, ITB, OPR, BSDP)

• Local CBP (CBP Field Office responsible for the Port of Entry operations)

• Port/terminal (if applicable)

• GSA (if applicable)

The designer of the record will update the CRF and will produce a summary of the stakeholder review and will provide these documents to the stakeholders for approval.

• Stakeholder comments should be resolved before progressing to the 60% or 90% phase.

• Formal approval from the stakeholders by email or other written documentation is required to make sure additional design efforts can continue without unnecessary risk of major change.

• Written approval of the stakeholders is appended to the DBCCD.

• 30% Design Submittals – 30 days after SSR

• Updated CE - 30 days after SSR

• Updated Design & Construction Schedules – 30 days after SSR

60% Design:

The 60% design phase is a 3- to 5-week process that is completed for sites that have been deemed complex or very complex. The Contractor will update the 30% design package to address issues identified at the stakeholder review meeting. The following documents are added to create a 60% design package:

• A draft construction specification

• AutoCAD drawing set additional sheets:

o General notes: a standard sheet of notes that accompanies the design drawings o Conduit plan: a copy of the site plan sheet, modified to show the…