FINAL_AMEND_02_RFP_70RWMD20R00000012_RPMP Deployment.pdf

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Radiation Portal Monitor Program (RPMP) Deployment, Construction and Design Contract for

U.S. Department of Homeland Security

Countering Weapons of Mass Destruction (CWMD) Office

REQUEST FOR PROPOSAL (RFP)

Amendment 02

70RWMD20R00000012

DHS Office of Procurement Operations

Countering Weapons of Mass Destruction Acquisition Division (CWMAD)

November 6, 2020

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

TABLE OF CONTENT

Table of Contents

DRAFT REQUEST FOR PROPOSAL (RFP) 70RWMD20R00000012

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS (CONT.)

SECTION C - DESCRIPTION/SPECS./WORK STATEMENT

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

STANDARD FORM 33 SECTION B (CONT.)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS (CONT.)

B.1 Supplies and Services Being acquired The contractor shall provide Radiation Portal Monitor Program deployment services in accordance with the Statement of Work. This requirement does not include the purchase of information technology (IT) products, services, equipment or commercial off-the shelf (COTS) software.

B.2 Contract Type

This is a total small business set aside Indefinite Delivery, Indefinite Quantity (ID/IQ)

Design/Build single award contract with Firm Fixed Price, Time & Materials, and

Cost Reimbursable Contract Line Items (CLINs).

B.3 Contract Term

The term of the contract will be for a five (5) year ordering period.

B.4 Contract Minimum/Maximum

(a) The minimum guaranteed amount for the IDIQ contract is $25,000. The minimum guarantee will be obligated during the first year of the IDIQ contract on the first task order issued. The Government has no contractual obligation to issue orders beyond the guaranteed minimum.

(b) The maximum dollar amount the Government may order under this IDIQ contract is $253,000,000.

B.5 Contract Cost/Price

B.5.1 Time and Material (T&M) Task Orders (TO)

For T&M type task orders, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the rates specified in Attachment J.7 Cost/Pricing

Table. Materials will be estimated for each TO and may include applicable indirect costs computed in accordance with the contractor’s established accounting practices. For T&M type task orders, profit on materials is not allowable. The cumulative extended total of all labor categories ordered plus materials/applicable indirect costs will define the TO ceiling price. Reimbursement under the contract shall be governed by the clause at FAR 52.232-7, Payments under Time and Materials and Labor-Hour Contracts.

B.5.2 Firm Fixed Price (FFP) Task Orders for Construction

The individual task orders for construction under this contract shall be at the unit prices specified in R.S. Means Data Online, Complete or Complete Plus (current at time of task order proposal development), using the Total Cost Including Overhead & Profit (O&P)

Column, which provides for overhead and profit of each individual line item for the installing contractor, the sum of which shall be multiplied times the applicable coefficients, specified in

Attachment J.8 “Firm Fixed Price Construction CLINs: RS Means plus Co-Efficient.” For the purposes of this solicitation, the Contractor is the Installing Contractor as defined by R. S.

Means Data Online.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

SECTION C - DESCRIPTION/SPECS./WORK

STATEMENT

1. BACKGROUND

The Pacific Northwest National Laboratory (PNNL) has performed Radiation Portal Monitor

(RPM) deployment and installation since the beginning of the RPM program for Countering

Weapons of Mass Destruction (CWMD), previously the Domestic Nuclear Defense Office

(DNDO). This statement of work (SOW) consist of capabilities for RPM site surveys, site designs, construction including site manager, ancillary equipment installation, calibration, configuration management (CM), commissioning, and RPM acceptance from U.S. Customs and

Border Protection (CBP). CWMD’s contract line item number (CLINs) identify the contract requirements to provide complete and useable RPM lanes including the ancillary equipment.

This capability requires unique resources, expertise, and flexibility.

2. OBJECTIVE

The objective of this acquisition is for the CWMD to execute the programmatic RPM deployment roles and responsibilities. This acquisition provides CWMD the capability to deploy and install radiation detection and related systems at ports of entry (POE) into the US and other locations identified by Department of Homeland Security (DHS) that addresses capability gaps in four areas: radiological/nuclear (R/N) detection on-site process inefficiencies, R/N alarm adjudication process inefficiencies, R/N detection technology performance limitations, and rapidly degrading/aging R/N detection and support equipment.

While CWMD funds and executes research and development projects through national laboratories and research organizations, the CWMD RPMP continues to provide the framework and capability to execute acquisition and deployment activities required to field radiation scanning and interdiction systems across the five vectors in accordance with legislative mandates as well as global architectural and operational requirements. The fielded systems are required to meet government standards for scanning and interdiction of illicit radioactive materials and to minimize the hinderance to legitimate trade and travel.

The focus for this acquisition is on the deployment activities of radiation portal monitoring solutions across the following vectors:

1. Land Borders (including ferry and railroad crossings)

2. Seaports

3. International Airports

4. Preclearance Airports (passenger/bags)

5. International Mail and Express Consignment Courier Facilities (ECCF)

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

2.1 RPM Deployment Contract Acronyms

– B –

BOE Basis of Estimate

– C –

CBP

Customs and Border Protection

CE Cost Estimate

CLIN Contract Line Item Number

CO Contracting Officer

CONOPS Concept of Operations

CWMD Countering Weapons of Mass Destruction Office

CY Contract Year

– D –

DHS Department of Homeland Security

DNDO Department Nuclear Detection Office

– G –

GFE

Government Furnished Equipment

GFI Government Furnished Information

GSA General Services Administration

– O –

OEM Original Equipment Manufacturer

OCR Optical Character Recognition

OEM Original Equipment Manufacturer

OFO Office of Field Operations

– P –

PLC Programmable Logic Controller

PM Program Manager

PNNL Pacific Northwest National Laboratory

POE Port of Entry

– R –

R/N Radiological/Nuclear

RAPID RPM All Purpose Interface Device

RAPTER Radiation Portal Technology Enhancement and Replacement

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

RO Remote Operations

ROXI Remote Officer Experience Interface

RPM Radiation Portal Monitor

RPMP Radiation Portal Monitor Program

RPM RP Radiation Portal Monitor Replacement Program

RSP Radiation Sensor Panel

– S –

SOP Standard Operating Procedure

SOW Statement of Work

– T –

TO Task Order

– U –

UPS Uninterruptible Power Supply

– V –

VIS Vehicle Identification System

– W –

WBS Work Breakdown Structure

2.2 RPM Deployment Contract Definitions

1. Ancillary Equipment. Equipment needed to support the operation of the radiation portal monitor system (see Appendix A).

2. Booths. Small office structures used by Customs and Border Protection officers during scanning operations. Booth cost estimates include booth acquisition, delivery to site, site preparation (construction), booth installation, and connection of all utility/services (power, water, sewer, and communication lines).

3. Commissioning. The activation of a scanning lane for law enforcement operational use by Customs and Border Protection (CBP) officers and the testing that ensures operational objectives are met. Activities include supporting the Government technician’s connection of the radiation portal monitor system to the Government networks, provide familiarization training to local CBP operators and supervisors, provide on-call support to CBP during the 48-hour operation period, and prepare and deliver a commissioning data package. Installation and early commissioning activities are not mutually exclusive and are often accomplished in parallel.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

4. Construction. Contractor activities that include obtaining local construction permits, clearing the area, trenching, installing conduits, pulling cables, back-filling trenches, constructing foundations, and maintaining a safe and clean construction site.

5. Cost. A monetary measure of the expenditure of capital and labor required to complete contract performance.

6. Decommission. The inactivation of a radiation portal monitor (RPM) system including disassembly and removal of the RPM equipment. If the RPM equipment is deemed re-deployable, equipment will be shipped to the warehouse. If the RPM equipment is deemed not re-deployable, neutron tubes may be removed from the detectors and shipped to the warehouse and the remaining equipment will be excised in place. If no replacement RPM is to be installed, activities will include terminating all connections and conduits for long-term non-use and remediation of all safety hazards. Decommissioning may include the removal of ancillary equipment.

7. Design. The development of drawings and specifications used for the construction of a radiation portal monitor project.

8. Design-Build. A contract delivery method where a single contract is issued for design, engineering, and construction services.

9. Engineering. The application of engineering practices to provide data for the production of radiation portal monitor site designs or to resolve technical issues stemming from deployment site planning.

10. Installation. The activities of placing the radiation portal monitor (RPM) system at its final location including installing RPM system and ancillary equipment, pulling cables, applying power, conducting functional checkout in standalone modes, connecting systems, calibrating systems, and conducting communication checkout.

Installation and early commissioning activities are not mutually exclusive and are often accomplished in parallel.

11. Other Direct Costs. Costs that refer to expenditures which are allowed charges to a sponsored project, such as travel, consultants, supplies or materials that are incidental but necessary to carry out the project.

12. Prime Contractor. A contract awardee whose contract requirements may partly be fulfilled by the awarding of subcontracts.

13. Profit. Earning from income after subtracting expenses and overhead.

14. Quality Assurance (QA). The maintenance of a desired level of quality during construction, especially by means of attention to every stage of the process of delivery or production by checking the quality control program.

15. Quality Control (QC). A system of maintaining standards in construction by the contractor testing a sample of the output against the specification.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

16. Radiation Portal Technology Enhancement and Replacement (RAPTER). A

Countering Weapons of Mass Destruction Office program that is developing a future radiation portal monitor (RPM) system that will recapitalize the current RPM systems.

17. RPM All Purpose Interface Device (RAPID). A specialized computer installed at each RPM8 to interface with the radiation portal monitor and lane hardware.

18. RPM Shipping. The transportation of radiation portal monitor (RPM) systems between the warehouse and deployment sites in both directions. RPM detectors must be shipped by flatbed truck trailer due to the weight of the shielding surrounding the radiation sensor panels (RSP). Each flatbed truck trailer can hold 16 RSP units plus a crate containing the remainder of RPM system hardware. The cost for a flatbed truck trailer is the same regardless of the number of systems it carries. For the standard

RPM with four RSP units, a truck can carry a maximum of four RPM systems.

19. Site Management. Contractor management that is accomplished at the deployment site during the construction phase.

20. Site Manager. A person who manages the deployment project through the four phases of the project. Responsibilities include coordinating construction contractor activities, communicating and coordinating all stakeholders both local and remote, reporting project status, resolving technical issues, managing project cost and schedule, and managing deployment quality.

21. Site Survey. Deploying to the site to gather current factual data for developing the site design and specification (e.g., lane widths, existing equipment, conduit availability, and information technology infrastructure). Activities include discussing the deployment project with the local Customs and Border Protection officers and stakeholders assessing the needs of a specific deployment site, developing a conceptual site design, and briefing the conceptual site design.

22. Subcontractor. A business or person that carries out work for a company as part of a larger project under a separate contract.

23. Travel Costs. All costs associated with travel including meals, lodging, and transportation. To simplify the cost estimate and ensure a conservative estimate, all travel is assumed to be transcontinental.

24. Trenching. To dig, saw cut, or construct a horizontal extended area below the surrounding ground level to install a pipeline, conduit, or similar service line.

25. Warehouse. Storage location for radiation portal monitor systems.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

3. SCOPE OF WORK

The Contractor shall perform the tasks described in this statement of work (SOW). CWMD is procuring from the contractor the following deployment services, which are described in greater detail in Section 4.

RPM deployment sites will vary by vector, the number and type of RPMs needed by site, and the annual frequency of deployments per the RPMP priority list. The duration for a deployment varies and can extend over fiscal and calendar years. There is no standard time for a deployment.

Most deployments will entail completing a design and then constructing/installing the RPM to those design specifications within a twelve- month period. There is also the option of beginning construction prior to design completion or using a standard design. Most sites have existing infrastructure (i.e., previously designed locations with infrastructure that typically do not require soil borings, environmental assessments, and similar field investigations). Other RPM deployments that are complicated or require extensive coordination may take longer. The

Contractor shall analyze and provide innovative concepts that measurably improve the RPM deployment processes by identifying new improved technology and the associated system integration. The improvements will support quality, cost, schedule, and process-performance objectives for the RPM deployments.

The Contractor shall deliver reports/documents as specified in Table.1, Deliverables. The format and content of each deliverables will be approved by the Contracting Officer’s Representative

(COR). The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables based on events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows10 and Microsoft Office Applications)

Table.1 Deliverables

Tasks SOW Reference Deliverables Due Date/NLT

Program Management SOW 4.1.1, 4.1 Program Management Plan

(PMP)

30 days after Award

Weekly Deployment Status Weekly

Monthly Status Reports Monthly

Teleconference Minutes, and

Schedule

3 days after the meeting

Program Studies/Reports As required

SOW 4.1 Plans and Schedules 60 days after Award

SOW 4.19, 4.19.1, 4.19.2,

4.19.3, 4.19.4 Site Configuration

Management Plan

30 days after Award

Site Configuration Baseline As required

Technical Documentation

Package (TDP) and Data

Configuration Changes

Configuration Change Control

Report

SOW 4.21 Develop Web-Based

Reporting System

30 days after award

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Web-Based Reporting System

SOP

45 days after award

SOW 4.4, Develop/Maintain Technical and Operational Databases

Develop - 45 days after

Award

Technical and Operational

Databases Standard

Operating Procedure (SOP)

60 days after award

Historical Information As required

Technical Data

Analytical Results

Technical Reports

Updated Technical Manuals

Site Survey SOW 4.8 Scoping Meeting Summary 20 days after Site

Survey

Site Survey Report (SSR)

(includes Conceptual Design and background radiation effects)

30 days after Site

Survey

Cost Estimate (CE) 30 days after Site

Survey

Design and Construction

Schedule

30 days after Site

Survey

Design SOW 4.9, 4.11.3 30% Design Submittals 30 days after SSR

60% Design Submittals 20 days after 30%

90% Design Submittals 30 days after 60%

100% Design Submittals 20 days after 90%

CE with each design submittals

For FFP Constructions - R.S.

Means estimate using the preference template

Per the design submittal

Updated Design and

Construction Schedule with each Design Phase Submittal

Per the design submittal

Submittal Register Per the design submittal

Approved Design Package 5 days after 100%

Construction Readiness

Review (CRR)

Checklist

A minimum of 7 days prior to the scheduled start of construction

Construction Readiness

Checklist

At least 24 hours prior to the scheduled CRR

SOW 4.10 Analysis reports of integration results and possible efficiencies

As required

Site Management SOW 4.12 Quality Assurance/Control

Site Plan

As required

Personnel Roster 10 days after Notice to

Proceed but prior to site work Request For Information (RFI) Register

Project Schedule

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Meeting Minutes 3 days after the meeting

Construction and

Installation

SOW 4.12.1, 4,12.2 Daily Construction Report

(includes both QA/QC sections)

Daily

Installed Equipment Lists and Site Configuration

Baseline

As required

Commissioning SOW 4.13, 4.15, 4.16

Update Training Materials

As required

Provide input to update local SOP

Commissioning Package 5 days before Go-live

Provide Training Prior to or during 48-hour burn-in

Commissioning Report 2 days after 48-hour burn-in Signed Acceptance

Documents

Decommissioning SOW 4.14 Create Decommissioning

Package

60 Days before decommissioning

Security Requirements SOW 6.1.3 Written proof of IT

Security accreditation

6 Months after

Contract Award

The Contractor will perform the requirements necessary for installation of individual sites, support efforts including development of Concept of Operations (CONOPS), training and other initiatives as directed, provide Contractor's deployment management efforts including configuration management, coordinate logistics, and other management and oversight tasks as necessary. The work sought by the CWMD RPMP office shall be specified on an individual task order (TO) basis and issued by the Contracting Officer. A TO issued may incorporate multiple sites, regions, or other logical groupings. Additionally, Program-wide TOs will be issued to cover Program-level Management and other requirements that are not directly allocable to a single effort.

4. REQUIREMENTS

The RPMP is required to field RPMs with the goal of efficiently and effectively scanning containerized cargo, commercial conveyances, and Privately-Owned Vehicles (POV) entering the US for the presence of illegal or illicit radioactive materials. The configurations for equipment deployed for effective cargo scanning, as required by legislative and operational directives, should minimize impediments and adverse impacts to the flow of commerce. The

Contractor shall perform the following activities.

4.1 Program Management and Integration

The primary objective of this contract is to deploy RPM systems. While most of the effort will involve RPM deployment CLINs, the contractor will need to manage the projects as a portfolio

(sea, land, and air) and perform overall program management activities. Program and portfolio

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012 management will include management of schedule, cost controls, subcontractors, stakeholders

(identification and coordination with all stakeholders), acquisition (ancillary lane equipment), configuration (both hardware and POE sites), quality, and other management and oversight tasks as needed. Oversite tasks include management studies such as logistics and strategic fielding studies. These activities will support all deployments and will not be directly attributable to any single deployment.

The contractor will support weekly conference calls to report program and project status and metrics. The contractor will establish and maintain a program website to provide contact information, transmit deliverables, archive data, post and maintain schedules, and communicate program, project, and contract status and metrics.

The Contractor will conduct annual kick-off meetings that provide the framework and supports monthly program management meetings, program execution planning (two meetings per year), TO scope planning (four meetings per year), quarterly program reviews, and annual future-year negotiations. Annual program management labor categories requirement for base year and throughout option years should remain the same.

The Contractor shall effectively manage its services to the CWMD RPM programs and serve as the coordinator and integrator for assigned site installation activities for the RPM programs.

The Contractor shall provide program and sub-contract management for RPM deployments. The

Contractor shall support strategic and operational planning for RPMP and related RDE activities that includes development of intermediate and long-term plans to support acquisition, deployment, and operations of RPMs. The Contractor shall provide technical support for program planning activities such as the cause and effect results from system upgrades.

Deliverables:

• Weekly Deployment Status - Weekly

• Monthly Status Report - Monthly

• Teleconference Minutes, and Schedule – 3 days after the meeting

• Program Studies/Reports – As required

• Plans and Schedules – 60 days after Award

4.1.1 Program Management Plan

The Contractor shall prepare for coordination with the RPM Program Manager (PM), a

Program Management Plan (PMP) to define its approach for managing work under this contract. The Contractor shall develop procedures and associated processes for implementing the PMP. The specific requirements for the PMP shall be defined in a TO and will contain as a minimum:

(a) Program organization of work/tasks via a work breakdown structure (WBS) with a WBS dictionary

(b) Staffing and resource requirements

(c) Organizational roles and responsibilities

(d) Management of subcontractors

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

(e) Management of foreign subcontractors

(f) Quality Assurance

(g) Quality Control

(h) Site Survey (SS) process

(i) Design Delivery/Review process

(j) Design & Construction Submittal process

(k) Shop Drawings, Design Fabrication process

(l) Design & Construction RFI process

(m) Submittal Process

(n) Configuration Management

(o) Contract modification request process

(p) Material management

(q) Logistics coordination

(r) Commissioning process

(s) Project controls, spend plan and reporting for budget, accounting, and schedule

(t) Export control licensing

(u) Website structure and functionality

(v) Management and reporting of cash flow/financing requirements

(w) Invoicing

(x) Risk Management

(y) Training

(z) Site/Information Security

aa. Site Access

bb. Environmental, health, and safety

cc. Hazard, hardship, and incentive fees

dd. Property Management

• Program Management Plan – 30 days after award

4.2 Ancillary Equipment to support Remote Operations

The Contractor shall procure designated ancillary equipment in accordance with approved specifications, and CWMD guidance. Several ancillary equipment systems are used to support the operation of RPMs. These systems assist CBP in interdiction activities such as managing alarms for containers/vehicles, enabling RPM remote operations (RPM-RO), and helping to provide a safe and secure operational environment for the CBP officers. Operations of the terminal/port and site conditions dictate RPM deployment configurations. The following ancillary equipment systems may be employed at staffed and Remotely Operated sites:

1. Vehicle Identification System (VIS) Requirements: Each primary lane at designated seaport RPM deployments will be equipped with VIS. The VIS provides a set of clear images to aid in identifying all vehicles and/or containers transiting through the RPM.

It captures and transmits digital images as part of the information relayed from the

RPM system to the CBP supervisor computer. Images of all containers/vehicles are stored for a preset period, while images of alarming containers/vehicles are maintained

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012 indefinitely as part of alarm records for the port and are included in archive data forwarded to CBP for analysis. Overall, VIS improves CBP’s capability to 1) identify scanned containers/vehicles, and 2) provide information on “port runners” to other law enforcement agencies. Detailed guidance and specifications for the design and deployment of the VIS are referenced in DD-063, RPM VIS Camera – Design, Installation, and Maintenance Guidance for cameras. This document provides the necessary guidance to design VIS field deployments and prescribes only those elements necessary for the correct function of the components that support the RPM system. Key parameters include the following:

• Location of cameras to identify vehicles and capture container numbers and other data (such as chassis number, driver identification, or license plate number).

• Lighting, including location for effective performance and the minimum lighting to achieve design lumen intensity.

• Camera settings to optimize the capture of high-quality images.

• Key interface requirements, including control signals, power, and Ethernet connection.

2. Area Video Surveillance Requirements: Detailed guidance and specifications for the design and deployment of an area video surveillance system are referenced in DD-

064, ASC – Design, Installation, and Maintenance Guidance for the camera. The video surveillance system is an independent system providing remote closed-circuit television monitoring of the primary and/or secondary RPMs and the secondary inspection area or lay-down yards. Each camera is enclosed in protective housing and should be mounted to provide an unobstructed view of the RPMs or lay-down yard.

The housing protects the camera and pan-tilt- zoom (PTZ) module from weather and may include a small heater.

Digital ASCs transmit video signals to a monitor in the CBP booth over the LAN.

PTZ cameras must be controllable from multiple locations via the RPM LAN

Ethernet network. A network video recorder located in the CBP booth or another secure CBP location records video transmissions. Encryption hardware is required in the booth if there is a need for wireless video transmission. Wired transmission over fiber requires a fiber-to-copper converter (conversion may be achieved with a dedicated media converter or through an Ethernet switch). The surveillance system must be equipped with a motion-detection alarm feature to facilitate monitoring of unauthorized activities.

3. Intercom System Requirements: The intercom subsystem provides two-way communications between CBP staff in the booth and vehicle drivers at the primary

RPM lanes. The system may transmit analog or digital voice data. The selection of an analog or digital system is dictated by site conditions and the proposed operational environment at the terminal/port.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Digital or Voice over Internet Protocol audio is transmitted over the RPM-RO LAN.

Lane intercom speaker’s units must be installed near the exit of each primary RPM lane. The lane speakers must be located so that a driver can easily access the speaker without having to exit the vehicle while stopped at the primary RPM lane gate arm or traffic light. The intercom control unit must be installed at the CBP booth or another secure CBP location. Location of the intercom control unit will be defined during the design process.

Lane intercom installation guidance follows:

• Signs must clearly identify the lane intercom.

• Intercoms must be installed at all primary RPMs, as necessary, downstream of the

RPM near the gate arm or traffic light, if used.

• Pedestals to support lane intercoms should be designed for ruggedness and visibility.

4. Traffic Management System Requirements: The traffic management system consists of gate arms, traffic lights, signage, and pavement markings. A Programmable Logic

Controller (PLC) and Human Machine Interface (HMI) are used to implement traffic control logic and provide both a convenient interface for CBP officers to control these features and a remote override control. A traffic light/beacon control signal consists of a red and green light, one per RPM-RO lane. The traffic control system directs the driver to proceed through the primary RPM lane exit if the green light is illuminated or to stop for further instructions if the red light stays illuminated. The signal must be clearly visible to the vehicle driver and mounted to avoid obstructing the driving lane.

The red/green condition of the traffic light and the open/closed condition of the gate arms are shown on the HMI in the CBP booth.

5. Alarm Notification: Primary RPMs are deployed near terminal or port exit gates, entrances into container yards, and at rail yard access points. These RPMs serve as a pass/fail scan for radioactive material for all imported containerized cargo. To reduce the impact to traffic flow, only containers/vehicles that alarm at the primary RPM are instructed to proceed to a secondary RPMs (if available) and the secondary inspection area. Drivers are instructed via direct intervention by CBP, notification by a two-way intercom, or visual and audible notification of alarm (traffic lights or beacons), or auto dialer notifications. A remote annunciator/indicator is used to notify CBP officers or other responsible personnel housed at a CBP booth or facility to provide the primary response to an alarm.

When there is an alarm, Programmed PLC sends an alarm notification to the auto dialer, auto dialer then starts a sequence of dialing the numbers that have been pre-programmed, officers then receive notification via cell/pagers (whatever technology the phone number is assigned) and respond to the alarm. In the case of RPM-RO, CBP will integrate the required alarm response with terminal operations. In some instances, a flashing alarm beacon may be deployed in lieu of red and green traffic

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012 lights. This configuration is common for RPM-RO operations. The beacon alerts the driver that the vehicle is carrying a container that has alarmed and the vehicle must proceed to a secondary inspection area for alarm adjudication by CBP. This type of notification is only used when there is a captive driving force moving containers through the RPMs.

6. Network Infrastructure: The portal monitors and VIS cameras communicate with the supervisor computer and monitor computers (if used) through network connections.

At some ports, this will be a dedicated closed network. If the port is connected to the

Port Radiation Inspection, Detection and Evaluation (PRIDE) system, the RPM components will be connected to each other through the CBP network. The network infrastructure at all RPM installations must be designed and installed in accordance with guidance provided by CBP OIT. This will ensure PRIDE compatibility and facilitate transition of the site to PRIDE in the future and/or Wi-Fi in the future.

The various components are connected through Ethernet switches and Category 6 cable. Cable rated for outside plant use must be used in all locations where the cable may be exposed to water. Any outside plant Category 6 cable runs within a building must be limited to a maximum of 50 ft (15 m) unless encased in metal conduit. Also, when one end of a Category 6 cable is located outside (e.g., at an RPM) and the other end is in a building (e.g., in a LAN room or CBP booth), surge suppressors must be installed at both ends of the cable. Riser-rated cable must be used inside building spaces not considered air supply or return space. Whether or not an air space is part of the air handling system must be verified.

Plenum-rated cable shall be used in air supply or return spaces. The maximum run length for Category 6 cable is 240 ft (73 m) for a single run. Ethernet switches must be used to change between cable types. Category 6 cable may not be spliced. Fiber optic cable is to be used for all runs over 240 ft (73 m). The RPM system uses standard commercial Fast Ethernet switches and Uninterruptible Power Supply

(UPS). The switches must be on the OIT approved list.

7. Optical Character Recognition (OCR) and Reconciliation Software: The OCR and reconciliation software are required at designated seaport rail gate RPM deployments.

Rail gate RPM systems include a VIS to capture images of the containers as they pass through the RPMs. The VIS images are stored in the RPM8 SQL database along with the container scan data by the RPM8 system software. The containers are then loaded onto rail cars for transport to various destinations in the United States. Before CBP releases the containers for shipment, the rail Consist Report (rail road car manifest) is reviewed to verify that all containers were scanned by the RPM system. This Consist reconciliation can be performed manually; however, this is a time-consuming process.

The OCR software that is deployed prepares and stores an alpha-numeric character string of the container identification numbers derived from the VIS images stored in the RPM8 database. The results of the OCR software are stored in the metadata field of the SQL database. Detailed guidance and specifications for the deployment of the

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

OCR and reconciliation software are referenced in ED-053, Optical Character

Recognition Software Requirements Specification and updates, and in ED-005, Optical Character Recognition and Consist Reconciliation Software Design

Description and updates. Ensure the latest edition of these design documents are used.

8. RPM-RO Operational Requirements: Deployment of RPM-RO systems at seaports enables reduction of the number of CBP officers required for RPM operations and for interdiction of alarming containers/vehicles. In addition, this system eliminates the additional space needed at a terminal/port. RPM-ROs are designed to operate automatically at terminal exit gates or rail access points without the immediate presence of CBP officers or associated booths. CBP officers, located at a nearby CBP command booth, direct and monitor RPM-RO operations through visual and audio surveillance and interaction with vehicle drivers. The CBP officers can then effectively respond to alarms at a primary RPM-RO location from a CBP booth located nearby or via a roving CBP response team.

The following surveillance and communication technologies are integrated with the

RPM-RO:

• VIS equipped with minimum of two fixed cameras for each RPM, to provide viewing and identification capabilities for the backs and sides of alarming containers/vehicles as they pass through the RPM-RO (where necessary, additional area lighting must be provided to permit clear viewing/imaging of the containers/vehicles)

• One or more ASCs to remotely track movement of alarming containers/vehicles from the primary RPM scanning area to the secondary inspection area

• Officer notification

• An intercom system for CBP officers to communicate with vehicle drivers

• A traffic control system, including a PLC, for controlling vehicle traffic through the RPMs

• OCR software for managing container/vehicle images

• Reconciliation software for RPM-ROs deployed at rail yard access points to verify that all containers loaded onto rail cars were identified and scanned.

Table 2 summarizes the components required for the RPM-RO, as well as additional deployment information. Vehicles and cargo passing through an RPM trigger radiation measurement by the system’s detector panels and image capture by the VIS. Radiation measurement and alarm data are transmitted to the CBP supervisor computer for display and storage. The CBP supervisor computer also processes VIS image data to extract container/vehicle identification information.

This data must be automatically compared to the consist report, container inventories, to verify

100% coverage monitoring.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

Table. 2 Components and Requirements for the RPM-RO

Component Installation Location Electrical Requirements Per

Lane

VIS-Camera Mounted on bollard/non-RPM structure

Power 10W each

VIS-Lighting Mounted on non-RPM structure Power 120 V AC, 850 W

Surveillance Cameras In vicinity of RPM, with field of view of primary RPM and secondary holding or inspection area

Power 10 W

2-Way Audio Communication Adjacent to traffic light downstream of RPM

Power 5 W

Traffic Management Mounted separately from RPM in vicinity of RPMs

Power

6 W

Booth At or near the RPM locations at Sea

POEs

Power 240/120V 1-Phase power with 200 Ampere main breaker

Annunciator Inside CBP Booth (Internal), Above the Control Box (External)

24V DC

Auto Dialer 5 V DC, 50mA

The Contractor shall provide a comprehensive list of all ancillary equipment and spare parts used for commissioning approved by CWMD. Once approved, the Contractor will incorporate these items into a proposed site Configuration Baseline, support them with Technical Data Package documentation for each approved item (drawings, specifications, release notes, etc.), and provide updated CM documents to CWMD and CBP upon request. Contractor shall submit for CWMD approval any request for ancillary equipment/spare parts previously not provided. Criteria for selecting and purchasing ancillary equipment/spare parts shall be that equipment deemed necessary to deliver an operational and specification-compliant new and refurbished RPM systems. The Contractor will update their parts lists and CM documentation for all approved changes and additions.

4.3 Deployment/Decommissioning of RPMs

The Contractor shall perform the necessary activities and contracting to deploy/decommission

RPMs and associated ancillary equipment. The Contractor shall provide logistics coordination and any support necessary (transportation, lift equipment, material control including a secured laydown yard, etc.) for deploying/decommissioning RPMs. The Contractor shall provide a decommissioning plan prior to commencing decommissioning activities. The Contractor will update their parts lists and CM documentation for all deployments and decommissions, then submit the final documents to CWMD and CBP at completion of activities.

4.4 Deployment, Installation and Operations support

The Contractor shall support the required efforts to deploy, install, and operate RPMs and ancillary equipment at selected CBP sites. The Contractor shall prepare Technical Report(s), as required, detailing the significant deployment events/observations and lessons learned.

The Contractor shall acquire capability and RDE infrastructure information as required and submit historical information, technical data, analytical results, and other reports to other DHS

RDE projects as required.

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

The Contractor shall analyze technical issues and provide technical support, and develop procedures (e.g., Contractor designed PLCs for improved integration design). The Contractor shall maintain appropriate technical and operational databases.

The Contractor shall maintain an updated configuration database through warranty period (one-year warranty for the construction work and equipment installed) providing detailed information regarding each deployment and provide the updated CM documentation to CWMD and CBP upon request.

• Historical Information – As required

• Technical Data – As required

• Analytical Results – As required

• Technical Reports – As required

• Updated Technical Manuals – As required

• Develop and Maintain Technical and Operational Databases – 45 days after award

• Technical and Operational Databases SOP – 60 days after award

4.5 Human Machine Interface (HMI) and Programmable Logic Controller (PLC)

Requirements

The Contractor shall integrate the HMI and PLC to provide the ability to monitor and control

RPMs. Initially the government will provide the HMI and PLC as Government Furnished

Equipment (GFE). The Contractor will review and provide innovative concepts to improve the associated system integration design for the HMI and PLC configuration to optimize system design for future deployments.

HMI and PLC requirements specific to RO operations are provided below:

• HMI will support remote monitoring of multiple RPMs across the DHS1Net enterprise network, including alarming status. The HMI will provide the remote user with an audio and visual indication of an alarm of a remotely monitored lane.

• HMI and PLC shall support the remote reset of RPM alarms.

• HMI and PLC shall support the control of traffic control system elements from a remote location (across the DHS1Net enterprise network).

• Backup power is provided for HMI and PLC components with equivalent capability to the backup power required for the RPM system.

4.6 Graphical User Interface (GUI) Integration

The contractor shall integrate a server-based application that aggregates data from an all-purpose interface device to provide an integrated user experience for CBP officers in a Central Command

Center. The application communicates with the all-purpose interface device using a reverse proxy configured apache service hosted on the site’s RO site server (RSS). This enables CBP officers to have full situational awareness and control over multiple remote lanes. The GUI server hosts a web-based application officers can access from workstations via Chrome web browser (GUI detailed guidance and specifications provided as GFI).

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

4.7 Deployment, Scheduling and Cost Estimates

The contractor shall evaluate the level of the installation effort at each site, as specified by

CWMD RPM priority. The Contractor shall develop a detailed schedule for each site and update as design matures. The Contractor shall determine a cost estimate (CE) for planning and scheduling. Each site estimate shall include the applicable equipment, design, installation, and other labor costs as provided per the contractor unit cost.

4.8 Site Survey

Site surveys provide a baseline of requirements for decisions by the Government and stakeholders. The process starts with a review of existing data, includes development of a contact and coordination plan, and continues through the survey. The Contractor shall collect as much pertinent information as possible about the site configuration, infrastructure, and operations of the deployment site to allow for completion of an engineering design for infrastructure construction, installation, operation, and sustainment of R/N detection/interdiction equipment, components, and infrastructure. Survey data informs the technical approach for each site and is used to produce a preliminary conceptual design. The Contractor shall document a site survey by a report, in a briefing package, and in a conceptual design that includes background radiation effects that impact RPM performance. The Contractor shall establish roles and responsibilities of all parties and principals involved in the deployment process and formulate stakeholder relationships. This objective may be addressed during deployment project approval process involving negotiations between CBP, and project sponsor (e.g., the port authority, landlord, and terminal operator).

The Contractor shall schedule, host, and participate in a Scoping Meeting with CWMD, CBP, and stakeholders within 20 days of completion of the site and engineering surveys. Secondary or follow-up scoping meetings may be required. The Contractor shall submit a Scoping Meeting

Summary detailing, at a minimum, items discussed, issues raised, solutions agreed upon, and remaining open action items relative to the operational requirements and funding responsibilities.

The Contractor will develop site survey report (SSR) which includes a conceptual design based on inputs from position papers, conversations with local CBP, and any other available information. The SSR and conceptual design typically includes:

• Summary description of the site, e.g., port location and address, base map, traffic volume, hours of operation, types of traffic, and types of commodities

• Description of the deployment concept, including o RPM type and placement, traffic flow o Concept of Operations o System Architecture o Any other the items associated with deployment such as ancillary components necessary to complete the deployment (e.g., those required for traffic control)

• Future plans by CBP (if applicable), any other stakeholder issues

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012

• A description of any potential risks associated with the project, such as o Permitting issues o Cost or schedule risk o Potential fluidity of design, construction, or equipment specifications and funding requirements o Uncertainty regarding any existing RPM deployment or other current site conditions.

• Scoping Meeting Summary – 20 days after Site Survey

• SSR (including Conceptual design and background radiation effects) – 30 days after Site

Survey

• CE - 30 days after Site Survey

• Design and Construction Schedules – 30 days after Site Survey

4.9 Design Processes

The Contractor will produce site specific designs with details, CE and specification utilizing a progressive design model of development and reviews (i.e., a 30%-60%-90%-100% design phase approach based on site complexity). The designs will be stamped by the engineer of record with the associated seal and licensure data. Alternately, contractor will provide design input comprising standard RPM features tailored to the site need. The stakeholders' architect/engineer will incorporate into the overall design if the port is undergoing reconfiguration.

The Contractor shall provide design inputs or complete designs for R/N detection system construction, installation, and operation. The design includes RDE equipment, supporting infrastructure, ancillary equipment, network connectivity requirements, and other support equipment or services needed for R/N interdiction operations.

The Contractor will provide radiation physicists and detection equipment subject matter experts

(SMEs) on a case by case basis. The information provided will contain design detail to allow for completion of a 100% design to secure relevant permits, construction of infrastructure, installation of system and components, and execution of R/N interdiction CONOPS at the points of entries. Site design may also include network design for connecting radiation detection panels to the CBP network and for radiation scan information to be transmitted through PRIDE to CBP headquarters. The Contractor will have to coordinate with PNNL/CBP OIT in order to accomplish the network design. All design information will be provided to the sponsor’s engineer of record if the sponsor is preparing the RPM site design.

Design information for other sponsor site designs that interface with the RPM site design will be provided as needed.

The Contractor will utilize a phased design process for site-specific design and will stamp the final drawing set. The phased design approach includes a 30% design, 60% design (depending on the complexity of the site), 90% design, and 100% design. The Contractor will determine the complexity of the site and document this on the 30% design approval form. If site complexity is deemed simple, the 90% design process is initiated. If the site is deemed complex or very complex, the 60% design process will begin. If the site is deemed very complex, an additional

RPMP Deployment Construction and Design Solicitation # 70RWMD20R00000012 site visit may be required for a more formalized data collection activity.

30% Design:

The 30% design phase includes activities associated with producing a basic RPM configuration for the site and securing the various reviews, comments, and approvals for the design. The

Contractor will review the information gathered thus far, including specific dimensions of the site and placement of the proposed RPMs and associated equipment. The Contractor reconciles the information gathered with existing site documentation such as one-line wiring schematics and utility site drawings.

The Contractor will prepare the 30% design package, consisting of the following:

• A final SSR or existing site report (ESR)

• A Design Basis and Change Control Document (DBCCD)

• A CE

•…