RPM Deployment pre-solicitation conference_13Aug20_V1.0_Final_081220 (002).pptx

Radiation Portal Monitor (RPM) Deployment

DRAFT RFP 70RWMD20R00000012

Pre-Solicitation Conference

Date: Thursday, Aug 13, 2020 Time: 13:00 – 16:00 PM Location: Online via Microsoft Teams

Countering Weapons of Mass Destruction

COUNTERING WEAPONS OF MASS DESTRUCTION

Tisha Blue, Contracting Officer– Office of Procurement (OPO) Annemarie Spence, Contracting Specialist – Office of Procurement (OPO) Julian Hill, Acting Director – Acquisition Division, Countering Weapons of Mass Destruction (CWMD) Brian Stevens, Program Manager – Acquisition Division, Countering Weapons of Mass Destruction (CWMD)

CWMD RPM Deployment – Presenters

Opening Remarks and Introduction: 1:00 PM – 1:10 PM Statement on Small Business: 1:10 PM – 1:20 PM Overview of Program Objectives: 1:20 PM – 1:30 PM Process for Offeror Selection: 1:30 PM – 1:40 PM Task Orders: 1:40 PM – 1:50 PM Request for Proposal (RFP) Overview: 1:50 PM – 2:15 PM Proposal Submission Requirements: 2:15 PM – 2:30 PM Source Selection Process Overview: 2:30 PM – 2:45 PM Question & Answer Session: 2:45 PM – 3:45 PM Closing Remarks: 3:45 PM – 4:00 PM Agenda

Purpose of conference Engage with industry on the Radiation Portal Monitor (RPM) Deployment requirements and address additional questions concerning the draft Request for Proposal (RFP) 70RWMD20R00000012 Rules for conduct of the conference All information presented today is for informational purposes only and will not be binding on DHS or the U.S. Government Mute all electronic devices including the Teams mic during the presentation Hold questions until the Q&A session Speakers can turn on the video if they prefer Submission for written questions is due by 4:00PM EST 8/14/2020 Use raise hand function in Teams when asking questions Presentation materials will be made available on beta.sam.gov List of vendor participants (company name and main POC) will be made available on beta.sam.gov

Opening Remarks and Introductions

Estimated RFP Release Date September 25, 2020

Estimated Proposal Due Date – Phase I October 22, 2020

Estimated Milestones – RFP

This procurement has been set aside for small business. Offerors are encouraged to review the Small Business Administration's (SBA's) size eligibility standards found at Title 13 of the Code of Federal Regulations, Section 121 (13 C.F.R. § 121). In particular, Offerors proposing a joint venture, subcontracting, or another form of teaming arrangement should review 13 C.F.R. § 121.103.

The SBA is the sole authority for making determinations of small business status for small business programs. Such determinations are binding on the Offeror and the Contracting Officer. Accordingly, a finding by the SBA of affiliation between an Offeror and its proposed team member(s) or subcontractor(s) may result in the Offeror being found to be other than a small business and therefore ineligible for contract award.

Statement on Small Business

JOINT VENTURES (JV) AGREEMENTS

For the purpose of this solicitation, a joint venture (JV) refers to a formal legal entity in the nature of partnership comprised of two or more persons or companies. Each JV must provide one (1) cage code, one (1) DUNS number for the JV and one (1) DUNS number for each member comprising the JV. Each JV must be registered in SAM using the name of the JV.

Joint Venture Offerors (JV) shall provide with their proposal a notarized legal document that establishes the JV. The JV Agreement shall take effect upon the submission of the proposal and remain irrevocable until one (1) year after the work has been finally inspected and accepted by the Government.

The JV must be formed and valid at the time of proposal submission. Submission of the notarized legal document that establishes the JV shall be furnished with the proposal. The validated notarized legal document must include language that each member of the JV will be jointly and severally liable for the performance of the whole contact and will be incorporated into the contract award if award is made to the JV.

JOINT VENTURES (JV) AGREEMENTS (Contd.)

The U.S. Government reserves the right to review the actual JV Agreement to determine its basis and compliance with the applicable laws. Any internal agreements affecting the internal composition of the existing JV and its potential liabilities in relation to the contract (performance guarantee, insurance, etc.) will be sent to the Contracting Officer to provide notice of the same. Any change in the composition of the JV will require the JV to formally request a Novation Agreement in accordance with FAR 42.12, which will be approved/disapproved at the discretion of the Contracting Officer.

This procurement consists of capabilities for RPM site surveys, site designs, construction including site manager, ancillary equipment installation, configuration management (CM), commissioning, and RPM acceptance.

The focus for this acquisition is on the deployment activities of radiation portal monitoring solutions across the following vectors:

Land Borders (including ferry and railroad crossings) Seaports International Airports Preclearance Airports (passenger/bags) International Mail and Express Consignment Courier Facilities (ECCF) RPM Deployment, Construction and Design Contract

To provide CWMD the commercial capability to acquire and execute services for RPM deployment, construction and design services at U.S. ports of entry (POE) and other locations identified by Department of Homeland Security (DHS) Total potential requirement of approximately 500 RPM Deployments over 5 years Estimated 100 RPM Deployments per year for initial ID/IQ contract

Key Objectives Driving the Acquisition Strategy

Two-Phase Proposal Process Best Value Phase I: Technical/Management All Offerors Phase II: Technical/Management/Cost Top 5 Offerors from Phase I Provide Price/Cost Data

Process for Offeror Selection

Award initial task order to cover half of base year requirements (1QFY21) Award next task order to fund remaining base year requirements (2QFY21) Follow on task orders as necessary Task Order Intent

Contract Overview Contract issued IAW Federal Acquisition Regulation (FAR) Part 36 two phase design build and FAR 15 contracting by negotiation RFP lays out the terms of the contract: type, coverage, minimum and maximums, pricing structure, SOW and detailed technical requirements Design-Build, Design-Bid-Build: Single award IDIQ Hybrid, T&M/CPFF/FFP Contract Minimum: $50,000 Contract Maximum: $253M Base Year plus 4 Option Years

RFP Overview

CLIN Structure CLINs are specified and shown in the pricing template (Attachment J.7) and explained in the SOW. The CLINs in Section B.5 are an overview of the CLINs in pricing template.

Due to the multiple CLIN types (FFP/CPFF/T&M) available under the IDIQ, section B.5 represents all possible CLIN types to be determined at the task order level.

CPFF/FFP – Design and Construction T&M – Program Management, Site Surveys, Site Management, Commissioning and Decommissioning CLIN types for each task are anticipated and may vary at the Task Order level

Basic Contract Requirements RPMs will be provided as GFE with associated RPM system components such as control box, RPM panels, and battery box.

Warranty:

Construction Industry Standard Warranty: one year Equipment Warranty: provided by the equipment manufacturer

Two-Phase Proposal Process Technical/Management (Phase I, Volume I) – Offeror Introduction, RPM Site Design and Construction/Installation Experience, Program Management Approach, Design-Build and Design-Bid-Build Experience, Relevant Corporate Experience, and Past Performance Technical/Management (Phase II, Volume I) – Sample Task Order Technical Solution, Project Management Approach, and Key Personnel/Qualifications Price Proposal (Phase II, Volume II) – ID/IQ Pricing Template and Sample Task Order Technical Solution Cost Other: Non-Disclosure Agreements for Phase II

Proposal Submission Requirements

Basis for Award Basis of award on best-value trade-off of those proposals determined to be most advantageous to the government, price and non-price factors considered Evaluation Factors in order of importance:

Phase I Evaluation Factors - Factor 1. RPM Site Design, Installation, and Construction Experience Factor 2. Program Management Approach Factor 3. Design-Build and Design-Bid-Build Experience Factor 4. Corporate Experience Factor 5. Past Performance Source Selection Process Overview

Phase II Evaluation Factor -

- Factor 1. Sample Task Order Technical Solution

- Factor 2. Project Management Approach

- Factor 3. Key Personnel/Qualifications

- Factor 4. Sample Task Order Technical Solution Cost Evaluation Process

- Phase I proposal evaluation

- Offerors notified of Phase I evaluation

- Up to five offerors selected to proceed to Phase II evaluation

- Proposals must be complete, compliant and received by the proposal due date

Source Selection Process Overview (Contd.)

Total Evaluated Price/Price Evaluation

- The government will evaluate the offeror’s proposed cost for the Sample Task Order J.6, as submitted in the Pricing template, Attachment J.7. A price analysis will be performed on the entire cost proposal, cost realism analysis on cost type CLINs, and price realism on the T&M CLINs. The total evaluated price will be used for purposes of determining best value.

- Offerors must have an adequate accounting system in accordance with FAR 16.301-3(a) (1). The accounting system is considered adequate if it complies with the system criteria as prescribed in Standard Form (SF)1408 Pre-award Survey of Prospective Contractor Accounting System, Attachment J.4, Section II, Evaluation Checklist, at FAR 53.301-1408.

Source Selection Process Overview (Contd.)

Note: Questions will be paraphrased and answers posted to betaSam.gov

Any additional Questions?

Contract?

Proposal?

Requirements?

Additional Questions and Answers

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