Attachment J.8 - Firm Fixed Price Construction CLINs- RS Means plus Co-Efficient_CWMD_9-1-2020.pdf

Attachment J.8

U.S. DEPARTMENT OF HOMELAND SECURITY

COUNTERING WEAPONS OF MASS DESTRUCTION

Firm Fixed Price Construction CLIN: RS Means plus Co-Efficient.

The Contractor shall perform construction functions in accordance with the scope of work and appropriate specification sections contained herein and that which is contained in individual task orders for construction under this contract. Unit prices specified in R.S. Means Data Online, Complete or Complete Plus (current at time of task order proposal development) shall be used for the task order period of performance, using the Total Cost Including Overhead &Profit

(O&P) Column, which provides for overhead and profit of each individual line item for the installing contractor, the sum of which shall be multiplied times the applicable coefficients. At the beginning of each calendar year, within 30 days, the new edition of the R.S. Means Data

Online, Complete or Complete Plus will be automatically incorporated into the contract. R.S.

Means pricing/costs are updated quarterly in the calendar year.

The Contractor shall determine a CoEfficient for the Normal Hours, Other Than Normal

Working Hours, and Non-Pre-Priced Items per the table and instructions below. The Contractor will apply the CoEfficients to their estimates produced using the RS Means preference page

(Screen Shot.1). The produced estimate will be provided to the Government for each task order which includes the Total Cost Including O&P Column for overhead and profit of each individual line item for the installing contractor. Screen Shot.2 is an example of the R.S. Means estimate output using the selected preferences.

Screen Shot. 1

Screen Shot. 2

The contractor will determine the CoEfficient to multiple the estimate total dollar amount for the designated categories. The RS Means estimate using the preference page does not include risk or contingency. The intent of the CoEfficient is to capture cost/pricing that RS Means does not include or unit prices that you believe are low. Remember that the location for every task order will be applied prior to the CoEfficient. Use the items identified below for Pre-Priced and Non-

Pre-Priced as a guide for comparing the items in the RS Means estimate and determining the

CoEfficient. The Contractor shall provide a written justification for each CoEfficient component such as risk, contingency, etc. CoEfficients will remain the same throughout the life of the contract.

CoEfficient Category Descriptions CoEfficient

CoEfficient for Pre-Priced Items for Normal Working Hours X.XX

CoEfficient for Pre-Priced Items for Other Than Normal Working Hours X.XX

CoEfficient for Non-Pre-Priced Items X.XX

CoEfficient for Pre-Priced Items -Normal Working Hours Offerors shall perform any or all functions, during normal working hours, per the scope of work and the applicable specification sections contained herein and in individual task orders awarded under this contract for the R.S.

Means Data Online, Complete or Complete Plus, required for each task order, multiplied times the

Normal Working Hours coefficient. The coefficient shall be applied to RS Means Data Online, Complete or Complete Plus, items not identified as Non-PrePriced items as defined below.

Buildings may be occupied during Normal Working Hours.

Normal working hours are defined as 6AM to 6PM M-F. Construction day is typically 8 to 12 hours where the work day begins anywhere from 6AM to 8AM for the different trades.

CoEfficient for Pre-Priced Items - Other Than Normal Working Hours. Offerors shall perform any or all functions during other than normal working hours per scope of work and the applicable specification sections contained herein and in individual task orders awarded under this contract for the R.S. Means Construction Cost Data required for each task order, multiplied times the Other Than Normal Working Hours coefficient.

The coefficient shall be applied to RS Means Data Online, Complete or Complete Plus, items not identified as Non-PrePriced items as defined below. This coefficient is to be applied to work to be accomplished after the hours specified above, and on Saturdays, Sundays, and Holidays.

CoEfficient for Non-Pre-Priced Items. Offerors shall perform all work in accordance with the task order scope of work and the applicable specification sections contained herein for items that are negotiated as a Non-Pre-Priced item, multiplied times the Non Pre-Priced coefficient. This coefficient shall be applied to Non Pre-Priced items below:

NON-PRE-PRICED ITEMS

Non-pre-priced items are defined as construction materials, services and work which are not listed by R. S Means Data Online. Also, the government reserves the right to request proposal based on non-pre-priced methodologies for any project. Competitive quotes shall be used by the contractor for non-pre-price items. R. S. Means will not be used whatsoever in competitive quotes in pricing methodologies. Non-pre-price items are subjected to the procedures described in the paragraphs below.

• The Contractor need not have more than one quote for non-pre-priced line items under $2,000.00 provided that the Contractor ensures that fair and reasonable prices are obtained for services or materials. In excess of $2,000.00 the Contractor will make every effort to obtain a minimum of three quotes from qualified subcontractors. Any circumstances precluding the minimum three quotes will be justified within the Contractor’s proposal. The

Contractor shall maintain complete supporting documentation

(including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the

Contracting Officer’s review.

• Upon receipt and review of the listing by the Contracting Officer, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the Contracting

Officer, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the appropriate coefficient for competitive quotes. No profit shall be applied to materials and equipment for installation.

• Some items covered by R.S. Means Data Online are to be considered as Non-Pre-Priced items for projected task orders, and treated accordingly, below:

The following Division 1 (Summary of Work) Items:

01 11 Summary of Work (task order only)

01 33 Submittals

01 54 16 Temporary Hoists

01 54 19 Temporary Cranes

01 54 23 Temporary Scaffolding and Platforms

01 54 26 Temporary Swing Staging

01 54 33 Equipment Rental

01 54 36 Equipment Mobilization

01 56 Temporary Barriers and Enclosures

01 93 Facility Maintenance

All Division 7 (Thermal and Moisture Protection) Items

• For each component or task required to perform each Non-Pre-Priced item, the

Contractor’s proposal shall include the following:

Except for those items deemed non-pre priced above, the contractor shall provide written verification from R. S. Means the item is not included within the R.S. Means Data Online edition being utilized at the time of the action.

(1) Item Description

(2) Direct Labor Hours

(3) Wage Rate for Trade(s) Performing Task

(4) Hourly Fringe Benefit Rate for Trade Performing Task

(5) Description of Proposed Material

(6) Number of Units of Material

(7) Cost Per Unit of Material (Direct/Base Costs Only)

(8) Description of Proposed Equipment

(9) Time for which Equipment will be Required

(10) Rental Rate for Equipment (Direct/Base Costs Only)

(11) Schedule of Prices (if required)

Where equipment is required having features consistent with those described by

R.S. Means Data Online, only that equipment or those manufacturer’s available features not described in the equipment line item description may be considered as Non-Pre-Priced items. The rest of the equipment shall be treated as pre-priced using the appropriate coefficient.

Historical Workload Allocation:

Regarding Normal Working Hours and Other Than Normal Working Hours, the percentage of work historically performed under each category is as follows:

Normal Working Hours 75%

Other Than Normal Working Hours 25%

Regarding Pre-Priced Items and Non Pre-Priced Items, the percentage of work historically performed under each category is as follows:

Pre-Priced Items 80%

Non Pre-Priced Items 20%

The above statistics are based on historical information and do not guarantee that the working hours and services required will be in conformance with the above percentages nor is there a limitation on the percentage of non-Pre-Priced items, or other than normal working hours, on any task order.

Bid Coefficients

The bid coefficients shall be a factor that is expressed as no change, an increase, or decrease from the unit prices specified in the Total Cost Including O&P Column of the

R.S. Means Data On Line, Complete or Complete Plus, current edition at time of award of orders. The following is offered as an example of a coefficient:

No Change = 1.00

Increase = 1.05 Decrease = .95

The coefficient factor must include, but is not limited to the items listed below:

1. Prime Contractor’s and subcontractor field overhead

2. Indirect labor with social security contribution

3. Workman’s compensation insurance, FUTA, and SUTA

4. Preparation of as-built drawings

5. Mobilization

6. Demobilization

7. Attending government meetings

8. General and Administrative (G&A) expenses (Home Office Overhead)

9. Company officers and support staff

10. Superintendents

11. Quality control, including daily Quality control reports

12. Compliance with Security Requirements

13. Submittal preparation

14. On-site Management Expenses

15. Permits and Licenses

16. R.S. Means Data Online and all applicable updates

17. Incidental engineering services

18. Utility services

19. Material waste allowances

20. Profit

21. Any differences in labor costs between RS Means Labor rates and applicable The Construction Requirements Statute Wage

Determinations (previously known as Davis Bacon.)

22. All requirements in R.S. Means Data Online, excluding those Non Pre-

Priced Items identified above

23. All requirements in R.S. Means Data Online line items outlined as

“Minimum Labor/Equipment Charge”.

24. Removing, protecting, and replacing furnishings and equipment (except data/communications equipment) located in work spaces to include, but not limited to, offices, classrooms, conference rooms, copy and mail rooms, corridors, kitchens, closets, and other such spaces.

25. Estimating, scheduling, Quality Control and Planning.

26. Bond Premiums

The relevant coefficients will be applied to the R.S. Means Data Online, Complete or

Complete Plus, required for each task order current edition at time of award.

The successful Offeror shall be required to obtain R.S. Means Data Online, Complete or Complete Plus, current edition at time of award and subsequent contract years at no additional cost to the Government.

No adjustment to coefficients will be made to the contract as a result of incorporation of new Wage Determinations, since any change in labor costs caused by inflation/deflation will be accounted for by incorporation of the current edition of R.S. Means Data Online.

The contractor will select the applicable location for construction effort when preparing the task order estimate in RS Means Data Online. (See Section I, Clause 52.222-30

Construction Wage Rate Requirements- Price Adjustment (None or separately Specified

Method).