S04- Pre Bid Conference - Columbia.pptx
PPTX presentation 118 KB Posted
- Solicitation number
- 36C77626R0032_2
About this file
This is a pre-bid conference presentation for a federal construction solicitation (36C77626R0032) issued by the Department of Veterans Affairs Program Contracting Activity Central. The conference was held on March 6, 2026, to provide offerors with site inspection opportunities and clarification on Project 544-22-703, a renovation of approximately 6,768 square feet on the third floor of Building 3 at Columbia VA Healthcare System (6439 Garner's Ferry Rd., Columbia, SC 29209) for EHRM training and administrative space. The project scope includes removal and reconstruction of interior partitions, new ceilings, flooring, doors, and finishes; fire protection system adjustments; HVAC upgrades including a custom air handler with VAV terminal units and split system air conditioner; electrical system additions with two new 120/208-volt panelboards and LED lighting; fire alarm modifications; DataCom infrastructure expansion; and lead-based paint remediation around windows, lintels, and plaster surfaces. The owner will furnish and install training room workstations.
This is a service-disabled veteran-owned small business (SDVOSB) set-aside procurement with an estimated magnitude of $2,000,000 to $5,000,000 under NAICS Code 236220 and PSC Code Y1DZ. The performance period is 300 calendar days following Notice to Proceed, with a target award date of May/June 2026. Proposals must be submitted via email to Contract Specialist Doniver.Hamilton@va.gov and Contracting Officer Joelle.Mascarenas@va.gov by March 27, 2026, at 12:00 p.m. EST. Written questions and requests for information are due by March 13, 2026, at 12:00 p.m. EST to the same contacts. Offerors must complete the price schedule in whole dollars, acknowledge amendments in SF1442 blocks 19 and 20, and verify email receipt. The contractor must provide all materials, equipment, labor, logistics, and supervision necessary to complete the project per specifications and drawings.
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Pre-Bid Conference Project: 544-22-703 – Renovate B3 for EHRM Training and Admin Space– Columbia, SC Program Contracting Activity Central (PCAC) Solicitation Number 36C77626R0032 March 6, 2026
Agenda Sign-In Sheet Today’s Goal Project Scope Proposal Instructions Thank you for attending – Questions?
Sign-In Sheet Name Company Email Phone number
Today’s Goal Provide Offerors an opportunity to gain a better understanding, inspect the site, gather questions, interface, and receive clarity from the Columbus team and Contracting.
The site visit serves as an opportunity to view site conditions prior to submitting the proposal package in accordance with FAR 52.236-3: Site Investigation and Conditions Effecting the Work.
The site visit will consist of a guided walk-through hosted by the Columbia COR.
Encourage questions and clarifications through RFI’s submitted in writing.
You MUST submit questions in writing for RFI’s to be incorporated into the contract via a solicitation amendment. It is the offeror’s responsibility to take notes and submit questions by the deadline.
Questions are due to the CS/CO by Friday, March 13, at 12pm EST.
Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov
Project Scope
The project scope of work is to renovate approximately 6,768 square feet of the third floor for conversion to administrative and training usage. The scope will include removal of partitions, resurface of the perimeter walls and providing new interior partitions.
Additionally, new ceilings, flooring, doors, and finishes will be provided, but the training room/workstations are owner furnished, and owner installed. Further, the existing fire protection system will be adjusted and extended to cover the newly renovated areas. The HVAC system will include a new custom air handler with VAV terminal units, new ductwork and registers, and -one split system air conditioner.
The hot and chilled water will be extended from an existing source to the AHU and the VAVs. A small stainless-steel sink has been added to the breakroom, and water and sanitary piping is extended to the sink, and a new floor drain in the mechanical room is provided for condensate.
The electrical system includes two new 120/208-volt panelboards for office equipment and devices and the VFDs for the new air handler are fed from the existing 480-volt panelboard 3BHDP. All light fixtures are LED and are controlled by line voltage switching with transfer ceiling switches. Receptacles are provided as shown on the drawings in walls, ceilings, and combination poke through floor boxes.
The existing fire alarm system will be modified to service the renovation scope and the DataCom system will add a new IDF and horizontal cabling and ports for the new rooms and workspaces.
It is also important to note that the project also includes remediation of lead-based paint at various locations on the third floor. Most of the remediation is around the window frames and lintels with two areas on plaster surfaces around columns.
Ultimately, the contractor shall provide all materials, equipment, labor, logistics, and supervision to meet the intent, result, and performance requirements described within. The intent of the potential project is to provide the VA with a fully functioning office and administrative area in accordance with the prescribed performance requirements, drawings, and specifications.
Project Background POP: 300 calendar days after Notice to Proceed (NTP) Target Award Date: May/June 2026 Address: Columbia VAMC Building 3
| 6439 Garner’s Ferry Rd. |
| Columbia, SC 29209 |
Proposal Instructions
Section 2 Instructions begins on page 7 Proposals due to CS/CO on or before:
March 27, 12:00pm EST Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov Only proposals submitted via email will be accepted. See Section 2.8: Proposal Requirements Make sure you verify receipt Pay attention to detailed requirements
Proposal Instructions Submission
SF1442 - block 19 & 20 - Amendment Acknowledgement only and signature.
Proposal Submission Requirements: Complete the Price Schedule in WHOLE DOLLARS Price Schedule Notice on Pg. 5 of Solicitation
Reminder Questions are due to the CS/CO by March 13, 2026 at 12pm EST.
Proposals due to CS/CO on or before March 27, 2026, at 12pm EST.
Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov
Solicitation and project documents are only changed with a formal amendment.
Direct all inquiries to contracting until contract award. All inquiries will be redirected to COR.
POINTS OF CONTACT
Project Procured by PCAC Program Contracting Activity Central
Donnie Hamilton Contract Specialist (PCAC Team 9) Doniver.Hamilton@va.gov
Joelle M. Mascarenas Contracting Officer (PCAC Team 9) Joelle.Mascarenas@va.gov
Questions/Comments Please ask any project related questions not technical in nature Please provide feedback if you found this conference helpful
Thank you for your interest in VA and for joining us today!
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