36C77623R0015 Tuscaloosa Request for SF 330s Presolicitation Notice.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

3701 Loop Road East

Tuscaloosa AL

COUNTRY

CONTACT INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Joel McKinney joel.mckinney@va.gov 216-447-8300

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION:

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project # 679-316 “A/E- The Cottages, Phase 3” project located at the Tuscaloosa Veterans Affairs Medical Center (TVAMC) located at 3701 Loop Road East, Tuscaloosa, AL 35404.

The A-E shall provide investigative and feasibility design services, schematic design drawings, design development drawings, construction documents, final bid documents, specifications, calculations, cost estimates, narratives, bidding support services, solicitation support services, and construction period services for all facets of work and disciplines/trades to facilitate a construction project.

The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 “Architectural and Engineering Services,” VA Acquisition Regulation 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209, “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS Code for this procurement is 541310 “Architectural Services” and the annual small business size standard is $11M. A full design team is required to complete this project. The award is projected to be made in March 2023.

The anticipated period of performance for completion of design is 363 calendar days after notice of award. The VAAR magnitude of construction for this project is $10M - $20M.

3. A-E SELECTION PROCESS:

Firms submitting SF 330’s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

A. SF 330s will be evaluated in accordance with the primary selection criteria as stated in this presolicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3-(c), at least three (3) of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time.

B. Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. This may include in writing, via phone interview or in-person interview presentations. However, the form of discussions will be the same for all firms. The firms invited to participate in discussions will be notified by email and provided further instructions, to include any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection based on the primary and secondary selection criteria (if necessary), and the most highly qualified firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF330 submission for each firm, as well as additional information obtained via discussions.

A site visit will be authorized for the highest rated firm during the negotiation process. An award will be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations are not successful with the highest rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

A. Primary Selection Criteria:

1. Specialized experience and technical competence (sections F, G and H) Specialized experience and technical competence in the design and construction period services provided for projects similar in size, scope, and complexity. Any provided past performance information on projects should include relevant work with Hospitals, Infrastructure upgrades, Civil, Architectural, Mechanical, Structural, Electrical, new construction tying into existing facilities, and physical security upgrades or installation. Include no more than six Government and/or private experience projects. Any projects submitted that exceed the limit will not be considered during the evaluation. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects, and familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards. All projects provided in the SF 330 must be completed by a firm, office, branch, or individual team member proposed to perform work under this contract.

The information provided in sections F and G of the SF 330 will be used to evaluate this factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Professional qualifications (sections C through E) Professional qualifications necessary for satisfactory performance of required service. The design firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

Key positions and disciplines required for this project include, but are not limited to: Architect, Registered Communications Distribution Designer (RCDD), Estimator, Civil Engineer, Electrical Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Quality Assurance, Structural Engineer, and Physical Security Specialists.

Offeror must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: “certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs of 48 CFR 852.219-73.”

The information provided in sections C through E of the SF 330 will be used to evaluate this factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

3. Capacity (section H) to accomplish work in the required time. The following information is required for this factor:

A. The Offeror shall provide the percentage of time personnel referenced under professional qualifications will be dedicated toward this project.

B. The Offeror shall provide the available capacity for personnel listed under professional qualifications (section E).

C. The offeror shall include a draft schedule outlining how they intend to meet the period of performance outlined in the SOW. Draft schedule will not be counted toward the page limitation.

D. The Offeror may include any additional resources that will be dedicated toward this project.

The evaluation will consider the firm’s plan and ability to meet the schedule of the overall project, as well as the firm’s approach to measuring and managing capacity both prior to and during contract performance to ensure qualified personnel are available to meet the contract requirements.

4. Past performance (section H) on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. CPARS data or PPQs (if no CPARS data is available) must be provided for projects submitted under Factor 1 (Specialized Experience). Please see attached PPQ format. CPARS data and PPQs do not count toward the page limitation. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified.

The following information is required for all projects: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

5. Knowledge of the locality (section H), to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods, construction firms and trades labor availability, and local laws and regulations.

6. Experience in construction period services (section H) for projects similar in scope to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

B. Secondary Selection Criterion*:

1. Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the:

Tuscaloosa Veterans Affairs Medical Center (TVAMC) 3701 Loop Road East Tuscaloosa, AL 35404 Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF 330 submission.

5.) SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that shall be followed for the submission of the SF 330, Statement of Qualifications:

· Submit ONE (1) SF 330, Statement of Qualifications, via email to the Contract Specialist Joel.McKinney@va.gov and to the Contracting Officer Katherine.Gibney@va.gov. This shall include SF 330s and any applicable attachments.

· All responses are due on or before January 24, 2023, at 1:00 PM Eastern Time.

· The SF 330 shall be submitted in one email and have a file size shall be no larger than 5 MB. No hard copies will be accepted.

· The subject line of the email shall read: “SF 330 Submission; 36C77623R0015 – “Minor Design - A/E The Cottages, Phase 3 Tuscaloosa, AL”

· The submission must include the SF 330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp).

· The page limitation of the SF 330 shall not exceed a total of 30 pages. This includes title page, table of contents, and any other relevant information. Each page shall be in in Arial size 12 font, single spaced. Part II of the SF 330 and any Contractor Performance Assessment Rating System (CPARS) reports will not count as part of the page limitations.

· All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code; 2) Unique Entity Identifier (UEI); 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry.

· All questions shall be submitted to Katherine.Gibney@va.gov and Joel.Mckinney@va.gov with the subject line “SF 330 Submission; 36C77623R0015 - Minor Design – A/E The Cottages , Phase 3 – Tuscaloosa, AL.” The cutoff for question submission is 1:00 PM ET on 01/10/2023 date. Questions will be answered through modification to the Pre-Sol Notice posted to Contract Opportunities at SAM.gov.

· NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order for an SDVOSB to be considered as a proposed contractor, the firm must be verified and visible by VET Biz (www.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF-330 is submitted shall result in elimination from consideration as a proposed contractor.

· All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.

· SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package.

· It is the offeror’s responsibility to check the Contract Opportunities website at: https://www.sam.gov/ . for any revisions to this announcement prior to submission of SF 330s.

A.1 LIST OF ATTACHMENTS

See attached document: Attachment 1 - PPQ.

See attached document: Attachment 2 - SOW.

See attached document: Attachment 3 - AE Submission Requirements.

See attached document: Attachment 4 - Small House Model Design Guide.

See attached document: Attachment 5 - TVAMC Site Map.

See attached document: Attachment 6- TVAMC SITE UTILTIY.

See attached document: Attachment 7 - TVAMC SITE TOPO.

End of Document

Presolicitation Notice