CLC Technical Response Tracking Spreadsheet - 10-26-2023.pdf

SOLICITATION # 36C77623B0071

PROJECT NAME: Renovate and Expand Community Living Center Spokane, WA

TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 10/3/2023 Please define the extent of the demolition for note 1D on sheet AD102 - D3mo floor plan west wing. If the slab is to be included in demolition, please include depth of the concrete.

Note 1D was deleted on the final construction set. Entire interior slab of West Wing to be demolished.

From 1983 Record Drawings:

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QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

2. 10/5/2023 The specifications and drawings are stating different style patient lifts on this project (ceiling and wall mounted) Please confirm the ceiling mount types that are going to be used on this project. Specifically, how many and what types they are.

Ceiling Mount Lift Total of: 14 South Wing

Wall/Floor Mount Total of: 12 West Wing

3. 10/12/2023 Will the wood doors listed in the finish schedule on AE601 be coming prefinished, or will they need to be stained and clear coated?

The specifications for the wood doors require a factory clear finish. The color of the finish should closely match the existing wood doors including a stain if required as stated in the specifications.

4. 10/12/2023 What are the paint sheens that are to be used for the project? We most often utilize Eggshell on the walls and ceilings (open ceilings also), Semi-Gloss in the Bathrooms and Semi-Gloss on painted doors and hollow metal frames.

Concur. Use Eggshell sheen for all walls and ceiling at resident’s bedrooms, corridors, dining room, open ceiling and utility rooms (Mech and Elec room, and Telecomm).

Semi-gloss for all the Resident’s bathrooms, doors and metal frames.

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QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

5. 10/13/2023 I’ve looked through both specification documents provided and division 9 section 09 29 00 – Gypsum Board is not included. Can I get a copy of this?

Evidently that section was inadvertently deleted from the final printing of the specifications. The Section is attached to this Amendment.

6. 10/13/2023 Do we know if STO is an approved Product for the EIFS? If STO can meet the specifications and can provide a finish to match the original. A complete submittal showing how the STO product would meet the specs shall be submitted for approval if proposed.

7. 10/17/2023 10/23/2023

LMF (AES)

AE602 list WC-1 in the areas of S001, S002, and S005. AE603 does not list a WC-1. Is this just a misprint and the correct item code should be WP-1?

WC-1 is a typo, WP-1 is correct. WP-1 it’s for the wall protection system install along the corridor.

8. 10/18/2023 10/23/2023

LMF (AES)

Under specification 09 91 00 on page 20 under paragraph

3.10 (A)(B) and (C) it seems to indicate that we would be responsible for removing the wallpaper/murals/high impact coatings in the West wing and repairing the damage. Is this correct?

Yes, that is correct.

9. 10/19/2023 10/23/2023

LMF (AES)

I went out to the site to look at the EIFS finish to see what is on existing and it is a medium sand finish. The plans call out for a light sand texture. Plans also say to match existing.

How would you like me to bid this?

Please match existing, bid for “Medium Sand Finish”

10. 10/25/2023 Can you please confirm the facility will provide storage of existing patient lift material onsite and the contractor will not need to do so?

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

11. 10/25/2023 Can the VA please confirm the ages of the Existing patient lift motors that are to be reused? The current LIKO motors have a recommend 10-year life span and if the motors exceed that, should new motors be provided? If so, how many?

12. 10/25/2023 Can the VA please confirm the charging method requested for the patient lifts? We assume wall charging to match the existing.

13. 10/25/2023 Will the renovation and addition be one phase, or can a phasing plan be provided/Schedule?

14. 10/25/2023 The Specification 11 73 00_2.2_B indicates there are bariatric lifts, yet the drawings do not depict the number of bariatric rooms. Can you please clarify?

15. 10/25/2023 Please verify none of the existing patient lift systems have bathroom extensions? They are not showing on the DEMO plan, nor were they observed on the site walk.

16. 10/25/2023 It appears that the existing control system is Schneider and not JCI. Would you allow Delta controllers to be provided with the required Operator interface and HTML5 web browser in place of the JCI requirement? Reference spec section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC PART 1 – GENERAL 1.1 DESCRIPTION A. (Page 110)

17. 10/25/2023 10/26/2023 Per the solicitation box 10 it states the project is the “EHRM Infrastructure Upgrades Data Center construction project”. Per the specifications it states this project is “Renovate and Expand Community Living Center (CLC) Mann-Grandstaff VA Medical Center (VAMC) 4815 N Assembly St, Spokane, WA”. Please clarify if this project is tied to the EHRM projects in any way?

The reference to the EHRM project in block 10 is a typo. The renovate and expand project is not associated with EHRM upgrades.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

18. 10/25/2023 Per 07 54 23 – Part 2 – Products. There is not a basis of design TPO roofing manufacturer(s) listed. Please provide acceptable manufacturers for this campus.

19. 10/25/2023 What are the existing roofing materials and manufacturer for the current building? Is the existing roof system currently under warranty?

20. 10/25/2023 Per Specification Section 27 51 16 – 1.8 A. “Submit at one time within 10 days of contract awarding, drawings and product data on all proposed equipment and systems…” This requirement is not feasible and is requested to be removed from the contract documents. Please advise.

21. 10/25/2023 Specification Section 27 51 16 / DWG TI001- TELCOM Scope of Work - The current campus wide PA System is not listed and/or operates as a Mass Notification System.

Will this project’s PA System be considered as a Mass Notification System or is this a continuation of the existing PA System structure?

22. 10/25/2023 Does the current PA System and Rack have the capacity for the added equipment and devices?

23. 10/25/2023 Can a plumbing schedule be provided including the manufacturer and model number for plumbing/ bath accessories? Bobrick manufacturer is listed in the specs (10 28 00 Section 2.2 Products – General). No models are listed. The drawings page AE406 in the toilet accessories schedule lists Bradley as a manufacturer for two products but no model numbers.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

24. 10/25/2023 Floor plan AE102 & AE105 show handrail/crash rail going around some corners which conflicts with the typical elevation 4/AE407. Do stainless-steel corner guards go on corners where the handrail/crashrail don’t go around the corner per the floor plans (AE102 & AE105) handrail legend? Or, does the handrail/crash rail stop 2” before all corners per 4/AE407?

25. 10/25/2023 Spec section 11 73 00 Wall mounted lift systems. Please provide manufacturer of existing patient lift system in Build 12 west wing for bidding purposes.

26. 10/25/2023 Is it the owners intent to use the same manufacturer of patient lift system that is currently used in building 12 for maintenance purposes, or can contractor source out to other manufacturers?

27. 10/25/2023 Per current requirements for the existing LIKO patient lift systems if the motors are more than 10 years of age they are to be replaced. Are the current motors in the existing patient lift system more than 10 years of age?

28. 10/25/2023 Spec section 10 22 19 States: Demountable Partition System: Basis of Design: STARC Systems “RealWall”. Will contractors be allowed to provide compatible demountable wall system equal or better that meet requirements stated? Will they need to be approved prior to the bidding process?

29. 10/25/2023 As per sheet TS100, is it the intent to have this route run prior to construction of the new wing or after as it shows the new path running through the new MECH room in the new wing.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

30. 10/25/2023 Section 01 00 00 1.2B – States that Existing patient lift systems to be removed and stored for future use. It is our understanding that the VA requires older patient lift systems to be replaced in their entirety. Please confirm that these lifts can be used for future use.

31. 10/25/2023 AD102 – Demolition Sheet Note 9 – Contractor to remove existing lift systems carefully and stored and inventoried offsite for reuse in new construction. Can these lift systems be stored onsite in secure containers?

32. 10/25/2023 Section 01 00 00 1.6L – Construction Fence. Will standard temporary 6’ (H) construction fencing panels be acceptable in lieu of fence fabric to terminal and line posts? 7’ high fencing in both panels and fabric fencing is custom order.

33. 10/25/2023 Section 01 00 00 1.19 – Temporary Toilets (Not Used). Will Temporary Toilets be required, or will the contractor be allowed to use VA facilities?

34. 10/25/2023 Section 01 00 00 1.20 A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical service shall be the prevailing rates charged to the Government. The contractor shall carefully conserve any utilities furnished without charge.

What are the average prevailing rates currently being charged to the Government? Will use of existing outlets need to be metered or will this use be furnished without charge?

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

35. 10/25/2023 Section 01 00 00 1.20 E – Electricity will not be provided for trailers. Will the contractor at their expense be allowed to connect to the VA’s electricity for office trailers? Otherwise, generators will be required to service office trailers creating excess noise and exhaust fumes.

36. 10/25/2023 Section 01 00 00 1.23B – Maintenance and Operating Manuals calls for 4 hard copies and one electronic copy for each piece of equipment. With the Governments push to reduce paper consumption, are 4 hard copies truly required?

37. 10/25/2023 01 00 00 1.5B3 – States No Photography of VA Premises is allowed without written permission from the Contracting Officer. 01 00 00 1.26 – Photographic Documentation is an extensive requirement for a commercial photographer to take photographs and as-built conditions throughout the construction process. Please confirm.

38. 10/25/2023 Specs Section 015719 1.1 Description C. 5. Waters that are surface discharged may terminate in drainage ditches, storm sewers, creeks, and/or "water of the United States" and would require a permit to discharge water from the governing agency. For any water that will need to be displaced on the project need to have a permit required?

39. 10/25/2023 Specs Section 015719 1.2 Quality Control A. Establish and maintain quality control for the environmental protection of all items set forth herein. B. Record on daily reports any problems in complying with laws, regulations, and ordinances. Note any corrective action taken. Can the super intendant qualify as the Temporary Environmental quality control?

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QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

40. 10/25/2023 There are numerous references to gas/fuel fired Boiler Systems throughout the specifications and commissioning requirements. Please confirm that there are no boiler systems included in this project.

41. 10/25/2023 Per 03 30 00 3.1 – Formwork – It calls for the contractor to retain a registered Professional Engineer to design the formwork, shores, and re-shores. In reviewing the documents, we do not see any formwork conditions that would require this type of engineering. Please advise if this requirement is truly required.

42. 10/25/2023 07 08 00 1.1 B – Last sentence says “A Commissioning Agent (CxA ) appointed by the contractor will manage the commissioning process.” Please confirm that this is the VA retained Commissioning Agent and that the contactor is not required to hire additional services.

43. 10/25/2023 07 84 00 – Firestopping – One previous VA projects on this campus, HILTI was the only Firestopping Material Manufacturer allowed. Please confirm if this is still the case.

44. 10/25/2023 01 45 35 1.3 4.a.3a – There are embedded word and excel documents (Section 01 45 35 Statement of SI Temp) in this section that are not accessible. Please provide.

45. 10/25/2023 Note there are two copies of drawing AD101 included in the bid package.

46. 10/25/2023 On Sheet AD102, please confirm that it is the plan to remove all the interior concrete slab from the west wing?

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

47. 10/25/2023 AD100 Demolition Sheet Note #5 (also on other sheets) – “The contractor will be responsible for removing storing items offsite and equipment prior to commencement of work. Items to be removed will be identified by the COR prior to start of Construction.” – Please provide a list of items that the contractor will be responsible for storing or provide an allowance value for this work to include in our proposals.

48. 10/25/2023 AD100 Demolition Sheet Note #5 – calls for items to be stored offsite. We do not know what these items are. Will the items being stored be required to be in a climate-controlled environment and/or in an insured and bonded facility? Can they be stored onsite in secure containers? If insurance or bond is required, what is the financial value of the materials to be stored?

49. 10/25/2023 What is the frequency of project progress meetings?

Onsite or Virtual? Who is responsible for taking and distributing meeting minutes and agenda?

50. 10/25/2023 Will cloud based project management software be allowed? Example Procore.

51. 10/25/2023 Spec section 08-14-13 - 6 – 2.3 Products calls for Kawneer

– Trifab Versaglaze 601UT front plane glazing system. This system has not been tested for impact resistance. Does this project need to be impact resistant?

52. 10/25/2023 Will building 12 west wing and or East wing be occupied during the construction phases?

53. 10/25/2023 Do the products selected by the A/E meet the EPA recycled content recommendations in spec section 018113 Sustainable Construction Requirements Part 2 products C. Recycled Content?

54. 10/25/2023 1. 13 05 41 Seismic Restraint Requirements for Non- Structural Components, states the contractor is to hire a Structural DOR for all non-structural components. Is this correct?

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