1- RFI answers - 36C26126R0036 - Pharmacy - 612A4-19-016.xlsx

Pre-Bid RFI's

The 100% Bid Document specification package (October 13, 2023) does not include a specification section for a pneumatic tube system. The TOC (Section 00 01 10) contains no Division 11 or Division 14 pneumatic tube section. The only reference found is an incidental mention in Section 23 09 23 noting 'Pneumatic Tube Systems - Interface with other systems' as an existing system integration point.

Without a specification section, offerors cannot determine: (1) the required brand name manufacturer; (2) whether scope is new installation, modification, or connection to existing; (3) number and location of stations; (4) interface requirements with BAS and fire alarm systems.

Without a specification section, offerors cannot determine: (1) the required brand name manufacturer; (2) whether scope is new installation, modification, or connection to existing; (3) number and location of stations; (4) interface requirements with BAS and fire alarm systems.

- Please provide the complete specification section governing the pneumatic tube system, including brand name manufacturer, system extent, station locations, and all interface requirements.

- Please confirm whether the pneumatic tube scope is new installation, modification of an existing system, or connection to an existing campus system only.

- Please provide the Brand Name Justification document or confirm its availability on SAM.gov Brand name justification is on Sam.gov The Pneumatic Tube System referenced in the solicitation is the existing Swisslog system. Drawing M001, Note 28 states:

"Contractor to coordinate with COR for the Pneumatic Tube System project and Swisslog manufacturer for any installation and modification in the Pharmacy Area."

No dedicated pneumatic tube specification section is included in the 100% Bid Documents because the project does not include a new pneumatic tube system installation. The pneumatic tube scope is limited to coordination and any required modifications to the existing Swisslog system associated with the pharmacy renovation.

The Brand Name Justification document is available on SAM.gov as part of the solicitation package and identifies the applicable manufacturer and requirements. No additional pneumatic tube specification section will be issued.

Modification of an existing system by sole source contract.

Brand name Justification is available on SAM.gov 11 Missing Specification Section - Physical Access Control System / PIV Card Readers (Sec. 28 13 00) Section 28 13 00 - Physical Access Control Systems is referenced throughout the specification package but is NOT listed in the Table of Contents and no corresponding spec text is present in the issued bid package. Cross-references include:

- Section 08 71 00 (Door Hardware): card readers referenced to Sec. 28 13 00

- Section 27 05 11 (Communications): PACS field controllers referenced to Sec. 28 13 00

- Section 28 16 00 (Intrusion Detection): PACS integration referenced to Sec. 28 13 00

- Section 28 31 00 (Fire Alarm): PACS integration referenced to Sec. 28 13 00

- Section 01 50 00.01 (Temporary Facilities): PIV electric strike hardware at trailer exterior The solicitation also identifies PIV Card Reader System as a brand-name-only requirement. Without Sec. 28 13 00, offerors cannot determine the manufacturer, scope, number of devices, software requirements, or integration requirements with existing VA PACS infrastructure.

Please provide the complete specification section 28 13 00, including brand name manufacturer, system architecture, scope, and PIV/FIPS 201 compliance requirements Please confirm the number and location of PIV card reader devices required at both the permanent pharmacy renovation and the temporary trailer facility.

Please confirm whether PACS work requires coordination with VA OI&T or a VA-designated PACS integrator, and identify any VA-furnished equipment. Specification 28 13 00 will be provided.

The existing system is JCI C-Cure 9000, with Software House iStar Hardware (See TECHNOLOGY GENERAL NOTE 25 on sheet TK001). See TK101 and TK501 for scope and number of devices. All new equipment must fully integrate into the existing system. All programming shall be provided by the contractor. All equipment, cabling, pathways, and final connections will be provided, procured, and installed by the contractor (see sheet TK001).

The system must be FIPS 201 compliant.

The number of card readers and all associated equipment is shown on the drawings for the Pharmacy. The card readers for the temporary trailers will be determined with the delegated trailer design. For bidding purposes, assume 8 card readers for the trailers.

PACS is completely Contractor provided and Contractor installed. Coordinate work with the COR.

12 The Bid Addendum Summary of Changes (May 5, 2026, Item V) confirms the vault door is VA-furnished equipment, currently stored at the McClellan VA facility: 5342 Dudley Blvd, McClellan Park, CA 95652.

The Hamilton Products Group Class 5-V Security Vault Door cut sheet (Amendment 00002, Attachment 12) was provided for GC coordination and identifies specific contractor responsibilities including: rough opening preparation to accept the door assembly, wall thickness confirmation via manufacturer Form 10A, receiving and storing the door on-site prior to installer arrival, and coordinating installation with Vanguard International, Inc., the authorized Hamilton dealer.

The addendum and cut sheet do not address the following, which are necessary for complete and accurate bid preparation:

- TRANSPORTATION: The vault door is currently stored at McClellan Park, approximately 7 miles from the Mather VAMC project site. Please confirm whether transportation of the VA-furnished vault door from the McClellan VA facility to the Mather VAMC project site is included in the GC scope of work, or whether the VA will arrange delivery.

- INSTALLATION: Please confirm that installation of the VA-furnished vault door is GC scope of work, and whether the GC is required to engage Vanguard International, Inc. as the authorized Hamilton installer, or whether any licensed and qualified vault door installer may be used.

- TEMPORARY VAULT DOOR: The Bid Addendum Item V references the vault door in singular. Section 01 50 00.01, Part 2.2.4 requires a Class 5-V vault door at the temporary pharmacy trailer vault as well. Please confirm whether the VA-furnished door applies to the permanent Building 650 vault only, or also to the temporary vault, and if separate, whether the temporary vault door is contractor-procured

- WALL THICKNESS AT PERMANENT B650 VAULT: The cut sheet requires contractor confirmation of vault wall thickness (from face to back of wall) prior to manufacture for correct flange sizing. Please confirm the vault wall thickness at the permanent Building 650 location, or confirm GC is to field-verify and submit Form 10A directly to Vanguard. Contractor to arrange transportation Any licensed and qualified installer may be used.

VA furnished door is for the permanent building 650 vault only. If the GC can demonstrate a phasing option so that the VA provided door can be used in both locations we will consider it; as long as physical security remains intact and the permanent suite is able to be turned over to the VA as a whole usable space.

13 Section 02 41 00 - Demolition, Para. 3.1.C states materials discovered to be hazardous 'shall be handled as unforeseen' and references 'Hazardous Materials specifications.' However, no standalone hazardous materials abatement specification section is included in the bid package. The TOC contains no Division 02 abatement section Building 650 is an existing healthcare facility of sufficient age that asbestos-containing materials (ACM), lead-based paint (LBP), and other regulated substances may be present in materials scheduled for demolition per AD101, including floor tile and mastic, ceiling tile, pipe insulation, roofing membrane at the RTU area, and joint compound.

Without a pre-construction hazardous materials survey, offerors cannot: (1) determine whether abatement is required; (2) quantify scope or cost; (3) assess regulatory notification obligations (Cal/OSHA, EPA); or (4) confirm contractor vs. VA responsibility.

Please provide the pre-construction hazardous materials survey for Building 650 covering all areas within the renovation scope, or confirm that no survey has been performed.

If hazardous materials are known or suspected, please provide the governing abatement specification section(s) and confirm whether abatement is in contractor scope or handled separately by VA.

This requires the GC to hold two separate BAS-related contracts: (1) a DDC controls contractor for field devices, controllers, programming, and LAN work; and (2) the JCI Control System Integrator for ECC expansion, ECC programming, ECC graphics, point mapping, LAN-to-ECC connections, system verification, and operator training per the responsibility table in Para. 1.1.G.4.

The following information necessary for accurate bid preparation has not been provided: identity of the current preselected JCI integrator; estimated scope and cost of JCI services; whether JCI services are a separate line item in the Divisional Cost Break-Out; and whether an existing VA facility contract governs JCI pricing.

- Please identify the preselected JCI Control System Integrator currently contracted at Mather VAMC and provide contact information.

- Please confirm whether JCI integrator services are a separate line item in the Divisional Cost Break-Out or embedded in GC general conditions

- Please provide an estimated scope or budget for JCI integrator services for this project.

- Please confirm whether the GC will be directed to an existing JCI facility services contract or must procure independently Break out independent The existing BAS at Mather VAMC is a Johnson Controls (JCI) system. In accordance with Section 23 09 23, the Contractor shall separately procure:

A Controls Contractor for the project DDC controls work; and A Control System Integrator for integration with the existing JCI ECC/BAS system.

The Controls Contractor and Control System Integrator may be the same company, including Johnson Controls, provided the requirements of Section 23 09 23 are met and the work is procured under separate contracts as specified.

No separate bid item or allowance is provided. Offerors shall include all costs necessary to provide a complete and fully functional BAS/DDC system, including required JCI integration services.

15 Section 01 50 00.01 - Temporary Facilities, Part 2.3.a specifies: 'Flooring: Luxury Vinyl Tile, LVT-3' for the temporary outpatient pharmacy trailer.

The VA NorCal Finish Standards 2025 (Addendum Item 9, Amendment 00002) defines only two LVT finish codes:

- LVT-1: Mannington Spacia, Madison Maple Pepper Bark (SS5W12237), 6x36

- LVT-2: Mannington Spacia, Eden Oak (SS5W1010), 7.25x48 Finish code LVT-3 does not appear in the NorCal Finish Standards 2025, the addended Section 09 06 00 Schedule of Finishes, or any other product schedule in the issued bid documents The temporary pharmacy complex encompasses approximately 1,752 SF across three linked trailers (3 x 11'-8" x 60'-0"), making this a material cost item that cannot be accurately priced without a defined product

- Please define finish code LVT-3 with the specified manufacturer, product line, color, and size.

GOVERNMENT OR REINSTALLED AS PART OF THIS WORK.

See CX specs for HVAC for protocol.

25 Are there any owner-furnished or owner-installed items (pharmacy fixtures, equipment, shelving, etc.) that the contractor must coordinate or install? Refer to General Note 8 and the Equipment Schedules on Sheet I-601.

The Contractor shall coordinate all owner-furnished equipment and fixtures identified for contractor installation and provide installation as required. Equipment designated for VA installation will be furnished and installed by the VA. Refer to the Equipment Plans (Sheets I-421 through I-423) and Equipment Schedules (Sheet I-601) for specific equipment requirements, acquisition responsibilities, installation responsibilities, and locations.

26 Can the VA provide a copy of the pre-bid site visit sign-in sheet or attendance record? Will be uploaded with the answers to RFIs A copy of the pre-bid/site visit attendance sign-in sheet will be uploaded with this RFI response package on sams.gov

27 Does the VA have any additional restrictions on work hours beyond the noted “limited off-hours premium time” for noise abatement and utility shutdowns? Crane lift will need to be off hours because the building cannot be occupied while you bring the new HVAC across to the roof.

Any work that impedes the hospital from functioning normally for patients or staff.

28 Section 08 71 00 includes door hardware requirements and references related door and automatic door sections. Please clarify whether the hardware work includes only manual hardware replacement or also includes keying and cores, electric strikes, power transfers, low-voltage interfaces, access control integration, modifications to existing doors or frames, and coordination with any existing security systems. Provide all door hardware, keying, cores, electrified hardware, automatic operator components, and coordination necessary for a complete and operational installation as indicated by the Contract Documents.

Provide associated electrical and low-voltage interfaces required for the specified hardware. Modifications to existing doors and frames shall be as required to accommodate the specified hardware. No additional access control scope beyond that shown in the Contract Documents is required.

The metal shelving does not state how many shelves each section should have, please confirm.

The metal shelving states “w/multi colored bins”, what size and quantity?

The metal shelving specification states Metal Canopy Tops, then under Accessories it states acrylic canopy tops: Manufactures Standard. Please clarify which finish for the canopy tops

Custom Design needs to accommodate:

57 shelving units ScriptPro 12+ pharmacy workstations refrigerators/freezers reception window barcode stations required circulation widths

Proposed trailer configuration must accommodate available utility requirements shown on G-007 (including but not limited to):

- Electrical: power from Building 701 distribution panel, at-grade conduit/trenching, temporary power poles, overhead service, and 300 kVA transformer / 10,000 AIC service requirement.

- Domestic water: 2" domestic water service, backflow preventer, point-of-use hot water at each sink, and contractor verification of connection point/capacity.

- Sanitary: 4" PVC sanitary piping to a sanitary holding basin with minimum 2% slope.

- Fiber/telecom: new fiber from existing vault, routing to OIT Room B650 / Room 1E272, and telecom handhole.

39 Standard temp trailer sizes like ones that can be provided by Wilscot or Mobile Modular are 12’ wide by 60’ long. The dimensions noted on G-006 for the triple wide are 35’-0”wide x 55’-8” long; double wide are 23’-4”wide x 55’-8” long. These dimensions differ than the mobile trailer types per the attachments from MHCFAC; more notably the length. Are 60’ long temp trailers from Mobile Modular acceptable? Standard 60'-0" long temporary trailer units may be considered acceptable provided the Contractor demonstrates that the proposed units fit within the available site area, maintain required access/egress clearances, do not conflict with existing or temporary utilities, and accommodate the full temporary pharmacy and waiting area program shown in the Contract Documents.

The temporary trailer system remains a delegated design. The Contractor shall submit dimensioned delegated-design drawings, utility coordination information, foundation/support details, ramp/egress layouts, and equipment/furniture layouts demonstrating compliance with the Drawings and Specification Section 01 50 00.01. Acceptance of a 60'-0" trailer length is subject to review and approval of the complete delegated-design submittal.

- Original 100% Bid Set DWGS

- Original 100% Bid Set Specifications

Later Revision Documents

- 000110 TOC

- 010000 General Requirements – CA Edits

013216.15 Project Schedule (Small) – CA Edits

- 013323 Shop Drawings – CA Edits

- 015000.01 Temporary Facilities and Controls – Pharmacy - Trailer Changes

- 070150.19 Prep ReRoof

- 087100 Door Hardware

- Equipment and Furniture Schedule – Temporary Trailer

- G-006 (signed)

- G007_W Stamp

- ES101 Electrical Site Plan (sealed/signed)

If bidders believe additional supporting documents (such as life-safety plans, smoke compartmentation drawings, fire-rated wall plans, reports, surveys, or studies) are necessary for pricing or interpretation of the work, they shall identify the specific documents requested, and the Government will review and provide available information as appropriate.

Contractor should anticipate coordination of outages and service interruptions associated with modifications to existing electrical, fire alarm, fire sprinkler, HVAC, and potentially domestic water systems. The number, duration, and timing of outages will depend upon the Contractor's means and methods and the sequencing of the Work.

Approved outage windows will be coordinated with the Government and may be required outside normal working hours in accordance with the Contract Documents. No specific number of outages or allowable shutdown durations are established by the drawings.

Bidders shall include sufficient labor, supervision, and coordination efforts necessary to complete the Work and accommodate required utility interruptions. The Contractor is responsible for determining the amount of off-hours labor necessary to execute its proposed construction approach in the most effecient manner possible.

For interior ADA and wayfinding signs, dimensional elements are often:

1/4 in. acrylic for smaller decorative/logo elements.

1/2 in. acrylic when greater visual depth is desired.

For building identification letters, a common specification is:

1/2 in. aluminum plate, waterjet or laser cut, with concealed stud mounting.

3/4 in. aluminum for larger exterior letters requiring additional rigidity.

No badging is required but you must be wearing company identification at all times.

Escort will be needed for OIT areas and VA locked locations not turned over to the contractor.

Material delivery – Andy to confirm Parking Policy:

GC and subs may park in “open” lots at any time. Lots have posted signage and stalls are marked in paint.

Lot 03 is strictly enforced for emergency room patients only.

Patient parking areas are designated for patients only from 7:00am to 2:30pm.

Police will issue citations immediately for infractions.

Towing has no grace period.

55 Please clarify the required scheduling deliverables under Section 01 32 16.15, including whether bidders must carry a critical path method schedule, baseline schedule, periodic updates, recovery schedules, logic revisions, time impact analyses, or procurement and submittal scheduling deliverables. Clarification is needed to determine the full project controls carry required at bid stage. 01 32 16.15 requires a monthly schedule submission that transparently reports schedule performance against the approved baseline. The monthly update requirements include schedule comparison reporting, identification of critical and near-critical path changes, delay analysis, narrative explanations of progress and issues encountered, and documentation of corrective or recovery actions being implemented to mitigate schedule slippage. The specification also requires tracking and reporting of procurement, submittal, fabrication, delivery, and installation activities, indicating that equipment lead times and material procurement status are expected to be incorporated into the monthly schedule updates and accompanying narratives.

Accordingly, bidders should anticipate a monthly reporting effort that identifies variances from planned dates, explains the causes of delays or forecasted impacts, documents recovery measures, and provides narrative discussion of ongoing project conditions affecting schedule performance.

56 Please clarify the required submittal register content, expected Government review durations, resubmittal review durations, and whether delegated design, mockups, samples, or other enhanced submittal categories are required. Clarification is needed because review durations and submittal administration requirements materially affect procurement timing and schedule risk. Required Submittal Register Content - Contractor to develop and maintain a comprehensive submittal register using a VA-provided electronic template.

Prior to sunmitting any other submittal - the Contractor must submit:

A complete submittal register.

A coordinated submittal schedule.

Identification of lead times for preparation, review, revision, and approval.

Identification of critical-path submittals.

Alignment of submittal dates with construction schedule activities.

Government Review Durations - Submittals - 15 business days RFIs - 10 business days

Resubmittal Review Durations - Period of review for each resubmittal is the same as for initial submittal.

Mockups and Samples - are not required for most products. Physical samles for select finshes can be review by VA on-site and virtually by AE.

Please refer to 01 33 23 for additional info.

All owner-selected colors, patterns, and finish selections currently identified in the contract documents shall be included in the bid. Any finish selections not specifically identified in the contract documents shall be coordinated with the VA and A/E team after award as required.

Section 07 01 50.19 applies to preparation, removal, patching, and restoration of existing roofing only where required to install the new rooftop mechanical unit, roof curb, duct penetrations, structural supports, and related Work shown in the Contract Documents.

The Contractor shall engage a qualified roofing consultant to perform a roof condition assessment prior to commencement of roof work.

60 Please provide a responsibility matrix identifying all owner-furnished and owner-installed, owner-furnished and contractor-installed, contractor-furnished and contractor-installed, and Government-provided items for this project, including any temporary pharmacy-related equipment, specialty hardware, communications equipment, and finish selections. Clarification is needed to avoid procurement overlap or omitted scope carry. Please refer to I-601 and attachement called "EQUIPMENT AND FURNITURE SCHEDULE_TEMPORARY TRAILER", Responsibilities for equipment, furnishings, specialty hardware, communications equipment, and finishes are identified throughout the contract documents, including the drawings, schedules, and specifications. Bidders shall review all contract documents and coordinate all work required for a complete installation.

No separate responsibility matrix will be provided. Any item not specifically identified as owner-furnished and/or owner-installed shall be considered Contractor furnished and Contractor installed unless otherwise noted in the contract documents.

Finish selections shown in the contract documents shall be included in the bid. Any permitted post-award finish coordination will occur through the VA and A/E team.

61 Please clarify all required testing, startup, commissioning, training, O&M manuals, Record Drawings, attic stock, spare parts, and closeout deliverables applicable to this project. Please identify any systems requiring formal demonstrations, owner training sessions, or turnover documentation beyond standard as-built and warranty closeout requirements. 1. Mech contractor - Pre-TAB (on exisiting system) and Final TAB (existing/ modified and new system - mandatory).

2. Mech contractor to provide targeted HVAC commissioning of modified air systems and controls.

3. Installing subconstractor to provide functional performance testing of (CxA to observe):

- HVAC controls and integration with head-end BAS controls.

- Fire alarm interfaces (Secutron)

- Smoke/fire shutdown sequences.

- PACS/security integration.

- Installing subcontractor to provide training for HVAC controls and in-suite location of new VAV's; lighting controls and changes to electrial panels and schedules; and PACS/security systems.

5. Contractor to complete O&M manuals, record drawings, startup reports, TAB reports, warranties, and testing documentation. 6. See attached list of inspection check lists by spec section. "pre-final Inspection Checklist" All warranty periods shall commence only after all contract work is complete, all systems are fully installed, tested, operational, and accepted by the Government, and all required closeout documentation has been submitted and approved. Also see RFI 64 for further info.

Please confirm if it is acceptable for Sunbelt Controls to submit a comprehensive proposal covering both scopes of work, or if these contracts must remain strictly bifurcated between two different firms.

----------------- Last item----------------- Yes. A single firm, including Sunbelt Controls, may provide both the Controls Contractor scope and the Control System Integrator scope, provided all requirements of Section 23 09 23 are met.

The specification requires the scopes to be procured under separate contractual arrangements but does not require that they be performed by two different companies. The Contractor remains responsible for providing a complete and fully functional BAS/DDC system, including all required integration with the existing JCI system.