2. 010000 - General Requirements - CAEdits.docx
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- Solicitation number
- 36C26126R0036
About this file
This document is a General Requirements specification section for a construction project to renovate an outpatient pharmacy and HVAC systems at a Veterans Affairs facility under Solicitation Number 36C26126R0036. The file appears to be a standard specification template used in the contract documents, providing the foundational requirements and procedures that apply across the project scope.
The general requirements section typically establishes baseline construction standards, quality assurance protocols, coordination procedures, and compliance expectations for all contractors and subcontractors involved in the renovation work. This section would address requirements such as site management, safety and health protocols, quality control measures, scheduling coordination, submission procedures for shop drawings and material samples, and adherence to applicable building codes and Veterans Affairs facility standards. As a general requirements specification component for a VA construction project, this document serves as the governing framework within which all specific trade work and technical specifications must operate, ensuring consistency, quality, and compliance with federal and VA-specific construction standards throughout the outpatient pharmacy and HVAC renovation project.
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| VA Northern California Health Care System | October 13, 2023 |
| Renovation of Outpatient Pharmacy and HVAC | 100% Bid Documents |
| Mather, CA | Project No. 612A4-19-016 |
SECTION 01 00 00
GENERAL REQUIREMENTS
TABLE OF CONTENTS
| GENERAL INTENTION | 2 |
| STATEMENT OF BID ITEM(S) | 2 |
| SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR | 4 |
| CONSTRUCTION PROJECT SCHEDULE | 4 |
| Construction safety requirements | 4 |
| CONSTRUCTION SECURITY REQUIREMENTS | 5 |
| CONSTRUCTION QUALITY CONTROL PLAN | 8 |
| CONSTRUCTION SCHEDULE OF VALUES | 9 |
| NAME BRAND ITEMS | 9 |
| OPERATIONS AND STORAGE AREAS | 10 |
| ALTERATIONS | 14 |
| DISPOSAL AND RETENTION | 15 |
| PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, AND UTILITIES | 16 |
| RESTORATION | 16 |
| PHYSICAL DATA | 16 |
| PROFESSIONAL SURVEYING SERVICES | 16 |
| LAYOUT OF WORK | 16 |
| AS-BUILT DRAWINGS | 16 |
| USE OF ROADWAYS | 16 |
| TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT | 16 |
| TEMPORARY USE OF EXISTING ELEVATORS | 18 |
| TEMPORARY USE OF NEW ELEVATORS | 18 |
| TEMPORARY TOILETS | 18 |
| AVAILABILITY AND USE OF UTILITY SERVICES | 18 |
| NEW TELEPHONE EQUIPMENT | 18 |
| TESTS | 18 |
| INSTRUCTIONS | 18 |
| GOVERNMENT-FURNISHED PROPERTY | 19 |
| RELOCATED EQUIPMENT and/or ITEMS | 20 |
| STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT | 21 |
| CONSTRUCTION SIGN | 21 |
| SAFETY SIGN | 21 |
| REQUIRED USE OF SUBMITTAL EXCHANGE | 22 |
| PHOTOGRAPHIC DOCUMENTATION | 22 |
| FINAL ELEVATION Digital Images | 26 |
| HISTORIC PRESERVATION | 26 |
| GUARANTEE PERIOD OF SERVICES | 26 |
| VA Northern California Health Care System | October 13, 2023 |
| Renovation of Outpatient Pharmacy and HVAC | 100% Bid Documents |
| Mather, CA | Project No. 612A4-19-016 |
01 00 00 - 1
SECTION 01 00 00
GENERAL REQUIREMENTS
part 1 - general
0. GENERAL INTENTION
| A. | Contractor shall furnish all labor, materials, equipment, supervision and necessary engineering to perform the work as required by the project specifications and drawings. This shall include, but not limited to, completely preparing site for building operations, all demolition activities and/or removal of existing structures required to perform the work, foundations, superstructure, mechanical, electrical, plumbing, special systems, landscaping and other site improvements. |
| B. | Visits to the site by Bidders may be made only by appointment with the Contracting Officer. |
| C. | Offices of Apogee Consulting Group, as Architect‑Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative. |
| D. | Before placement and installation of work subject to tests by testing laboratory retained by the Contractor, the Contractor shall notify the COR in sufficient time to allow COR witnessing of testing laboratory personnel proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR. |
| E. | All employees of general Contractor and Subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. |
STATEMENT OF BID ITEM(S)
A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.
B. ITEM II, Civil Work: Limited to connection of temporary utilities for the temporary pharmacy.
C. ITEM III, Structural Work: Work includes all labor, material, equipment and supervision to perform the required structural construction work on this project including the installation of foundations, slabs, structural block at the vault, and other components related to structural engineering elements. SEE STRUCTURAL DRAWINGS.
D. ITEM IV, Architectural Work: Work includes all labor, material, equipment and supervision to perform the required architectural construction work on this project including the installation of interior materials and finishes; roof assemblies limited to area at new RTU; doors and windows and associated frames, glazing, and hardware; interior partition assemblies; ceiling systems; rated assemblies; and other components related to architectural finishes and systems. SEE ARCTHITECTURAL AND INTERIOR DESIGN DRAWINGS.
E. ITEM V, Fire Protection Work: Work includes all labor, material, equipment and supervision to perform the required fire protection construction work on this project including the installation of fire suppression, fire alarm systems, and any other components related to fire suppression or fire alarm systems. SEE FIRE PROTECTION DRAWINGS.
F. ITEM VI, Temporary Facilities Work: Work includes all labor, material, equipment and supervision to perform the required installation of temporary facilities located in the Canteen parking lot. Work includes installation of temporary utilities, temporary pharmacy trailers, waiting area, office and clinical spaces, ADA ramps, temporary pharmacy vault, storage areas, associated utility connections, and related site work in accordance with Section 01 50 00.01 TEMPORARY FACILITIES AND CONTROLS and the Contract Documents.
Contractor shall include in the project schedule a minimum of forty-five (45) days for VA relocation of Pharmacy Services from Building 650 into the completed temporary facilities. Contractor shall provide the VA a minimum thirty (30) days advance notice prior to temporary facility completion to allow scheduling of staff, equipment, and material relocation activities.
Upon completion of the renovated outpatient pharmacy suite in Building 650, Contractor shall provide the VA a minimum of forty-five (45) days to relocate staff, equipment, and operations from the temporary facilities back into Building 650.
G. ITEM VII, Plumbing Work: Work includes all labor, material, equipment and supervision to perform the required plumbing construction work on this project including the installation of plumbing fixtures, domestic hot and cold water supply piping, waste water piping, vent piping, and any other components related to plumbing systems. SEE PLUMBING DRAWINGS.
H. ITEM VIII, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required mechanical construction work on this project including the installation of mechanical systems, ductwork, supply/return grilles, and other components related to mechanical systems. SEE MECHANICAL DRAWINGS.
I. ITEM IX, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including the installation of power, lighting, fixtures, panels, conduit, and other components related to electrical systems. Power will be connected to existing feeds in the facility. SEE ELECTRICAL DRAWINGS.
J. ITEM X, Technology Work: Work includes all labor, material, equipment and supervision to perform the required telecom/data construction work on this project including the installation of cabling, cable trays, racks, conduit, panels, security, and other components related to technology systems to connect to existing infranstructure. SEE TECHNOLOGY DRAWINGS.
SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR
A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractors expense.
CONSTRUCTION PROJECT SCHEDULE
| A. | Contractor shall submit a prepared work schedule for approval and arrange with the COTR the sequence of work. Phasing of work may be required for completion of this project and shall be planned thoroughly by the Contractor. Project will require night and weekend work to accomplish specific tasks (i.e. any work that will be disruptive to current daily operations will need to be scheduled during nights and weekends). Work areas shall remain protected, per the project Specifications, from employee and patient access throughout the contract period. 100% of ALL project submittals shall be approved prior to the construction start date. |
| B. | General Contractor schedule shall account for time required to obtain approval on all submittals prior to ‘breaking ground’ for construction work. Submitted project schedule shall show expected submittal period. General Contractor shall note that it will generally take 14 days for AE review, followed by an additional 5 to 14 days for Department of Veterans Affairs to review and approve submittals, depending on the content. |
| C. | Refer to section 01 32 16, PROJECT SCHEDULES, for project scheduling requirements. |
Construction safety requirements
| A. | The General Contractor shall develop a plan for both the area of work and the interaction of the work with the facility per OSHA, AIA, and VA guidelines. The Infection Prevention Measures, as set forth in the VA Infection Control Risk Assessment, shall be included in the Safety Plan. The Interim Life Safety Measures (ILSM), as set forth in the project ILSM, shall also be implemented in the Safety Plan. The General Contractor shall submit a copy of their Daily Safety Inspection form. The Safety Plan shall be a submittal and approved by the designated VA COR prior to the start of construction. Contractor shall note that the required training of all personnel shall be specific for ‘Construction Safety’, (29 CFR 1926), NOT ‘General Industry’ safety training, (29 CFR 1910). Contractor shall reference project Specifications for in depth safety and documentation requirements such as hazard analyses and respective hazard mitigation techniques to be required for specific work activities. Some general safety precautions are listed below: |
| 1. | Work shall be conducted in a manner to afford maximum protection to Contractors, VA employees, patients, public guests, existing building infrastructure, and to prevent unreasonable delay or interference with normal hospital operations. |
| 2. | Provide fire extinguishers that are readily available at all times. Provide additional fire detection equipment as required to meet VA guidelines and the project ILSM. |
| 3. | It will be the obligation of the Contractor to maintain clean work site. Material and tools shall be kept within designated areas and trash will be removed daily. |
| 4. | It will be the responsibility of the Contractor to seek and obtain any required permits for construction, which includes but not limited to NESHAPS Permit, Dust Permit, etc. Reference project Specifications for details. |
| B. | Refer to section 01 35 26, SAFETY REQUIREMENTS, for safety and infection control requirements. |
CONSTRUCTION SECURITY REQUIREMENTS
| A. | Security Plan: |
| 1. | The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. |
| 2. | The General Contractor is responsible for assuring that all sub-Contractors working on the project and their employees also comply with these regulations. |
| B. | Security Procedures: |
| 1. | General Contractors employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. |
| 2. | Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 3. | No photography of VA premises is allowed without written permission of the Contracting Officer. |
| 4. | VA reserves the right to close down or shut down the project site and order General Contractors employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. |
| C. | Key Control: |
| 1. | The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action. |
| 2. | The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. |
| D. | Document Control: |
| 1. | Before starting any work, the General Contractor/ Subcontractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”. |
| 2. | The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project. |
| 3. | Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. |
| 4. | These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. |
| 5. | All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA. |
| 6. | Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”. |
| 7. | All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS). |
| a. | Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system. |
| b. | “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. |
E. Records Management Requirements: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:
| 1. | Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. |
| 2. | Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. |
| 3. | Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. |
| 4. | Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. |
| 5. | Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. |
| 6. | The Government Agency owns the rights to all data/records produced as part of this contract. |
| 7. | The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. |
| 8. | Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. |
| 9. | No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. |
10.Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
| F. | Motor Vehicle Restrictions |
| 1. | Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. |
| 2. | The Contractor shall only park within its construction designated area of work. Offsite parking is allowed. Permission to park onsite can be approved on a case by case basis if and only if there are reasons that benefit the govt or the project. |
CONSTRUCTION QUALITY CONTROL PLAN
| A. | The General Contractor shall develop a plan for which all construction crews under this project shall follow. The General Contractor shall specifically identify appropriate standard forms for Quality Control inspections that will become part of the construction documents. This includes the punch lists format that the Contractor will be using internally for their work inspections. Quality Control Plan shall be a submittal and approved by the COR prior to the start of construction. |
| B. | The General Contractor is responsible for the Quality Control of their work. The Department of Veterans Affairs is responsible for the Quality Assurance of the General Contractors process. Once the General Contractor is ready for project turnover to the VA, the results of the Contractor Quality Control plan will be presented to the COR. Once reviewed, the General Contractors superintendent will present the Contractors pre-final acceptance walk through (punch list) to the COR. Only at this point will the General Contractor and the Department of Veterans Affairs conduct the final acceptance inspection. Once satisfactory, project will be turned over to the Department of Veterans Affairs. |
| C. | Prior to the project final acceptance, General Contractor shall submit to the COR completed ‘New Equipment Entry Form(s)’ for every piece of equipment installed during project that will require future maintenance or as directed by the project COTR. General Contractor shall make all subcontractors, vendors and/or material suppliers aware of this requirement. The ‘New Equipment Entry Form(s)’ is attached or will be provided by the COR. |
| D. | Refer to section 01 45 00, QUALITY CONTROL, for QAQC requirements. |
CONSTRUCTION SCHEDULE OF VALUES
| A. | The General Contractors Schedule of Values shall be broken down by a) work related tasks as derived from the project schedule, then by b) division, as detailed in the VA Master Specification. Schedule of Values shall be broken down further at the request of the COR. The total price will be shown separately (to include cost break down by divisions as detailed above). Schedule of Values shall be a submittal and approved by the COR prior to the start of construction. |
| B. | General Contractors Schedule of Values shall mirror the project schedule for work related tasks. Coordinate with COR as necessary. |
NAME BRAND ITEMS
A. Contractor shall reference solicitation for Contracting Officers approved list of NAME BRAND ITEMS (FAR 52.236-5).
OPERATIONS AND STORAGE AREAS
| A. | The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractors performance. |
| B. | Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. |
| C. | The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. |
| D. | Working space and space available for storing materials shall be as shown on the drawings or determined by the COR. |
| F. | Workmen are subject to rules of the Medical Center applicable to their conduct. |
| G. | Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times. |
| H. | Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractors personnel, except as permitted by COR where required by limited working space. |
| 1. | Do not store materials and equipment in other than assigned areas. |
| 2. | Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation. |
| 3. | Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractors materials and equipment will be permitted subject to fire and safety requirements. |
| I. | Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved: |
| 1. | Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Contractor. |
| J. | Phasing: The Medical Center must maintain its operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractors responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. To insure such executions, Contractor shall furnish the COR with an accurate schedule of dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR three (3) weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as follows: |
1. General Contractors base bid shall include the necessary compensation for nights and/or weekend work to accomplish specific tasks in order to limit disturbances, impacts, and/or interruptions to the Medical Center.
K. Building(s) No.(s) 650 outside of the area of work, will be occupied during performance of work but immediate areas of alterations will be vacated. Contractor shall take all measures and provide all material(s) necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting, etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.
| L. | Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR. |
| M. | When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore: |
| 1. | Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified. |
| 2. | Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre‑inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractors employee or watchman. |
| N. | Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. |
| 1. | No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. |
| 2. | Contractor shall submit a request to interrupt any such services to COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. |
| 3. | Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractors normal working hours. |
| 4. | Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR. |
| 5. | In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical. |
| O. | Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. |
| P. | To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: |
| 1. | Keep roads, walk ways and entrances to grounds, parking and occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. |
2. Whenever an excavation for new utility lines crosses existing roads, at least one lane must remain open to traffic at all times. Contractor must have COR approval prior to modifying traffic flow and/or start of excavation activities.
| 3. | Method and scheduling of required cutting, altering and removal of existing roads, walk ways and entrances must be approved by the COR. |
| Q. | Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. |
ALTERATIONS
| A. | Survey: Before any work is started, the Contractor shall make a thorough survey with the COR in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces: |
| 1. | Existing conditions and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building. |
| 2. | Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both. |
| 3. | Shall note any discrepancies between drawings and existing conditions at site. |
| 4. | Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR. |
| B. | Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by the Contractor with new items in accordance with the project specifications. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS". |
| C. | Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report: |
| 1. | Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractors workmen in executing work of this contract. |
| D. | Protection: Provide the following protective measures: |
| 1. | Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery. |
| 2. | Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated. |
| 3. | Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed. |
DISPOSAL AND RETENTION
| A. | Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows: |
| 1. | Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re‑installation and reuse. Store such items where directed by COR. |
| 2. | Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center |
| 3. | Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractors operation. |
PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, AND UTILITIES
A. NOT APPLICABLE
RESTORATION
A. NOT APPLICABLE
PHYSICAL DATA
A. NOT APPLICABLE
PROFESSIONAL SURVEYING SERVICES
NOT APPLICABLE
LAYOUT OF WORK
A. NOT APPLICABLE
AS-BUILT DRAWINGS
| A. | The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. |
| B. | All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested. |
| C. | Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. |
| D. | Paragraphs A, B, & C shall also apply to all shop drawings. |
USE OF ROADWAYS
A. NOT APPLICABLE
TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT
| A. | Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions: |
| 1. | Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment. |
| 2. | Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces. |
| 3. | Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated. |
| 4. | Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze‑up damage. |
| 5. | The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system. |
| 6. | All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment. |
| B. | Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government. |
| C. | This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections. |
D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the Contractor at the Contractors expense.
TEMPORARY USE OF EXISTING ELEVATORS
A. NOT APPLICABLE
TEMPORARY USE OF NEW ELEVATORS
A. NOT APPLICABLE
TEMPORARY TOILETS
A. Provide where directed, (for use of all Contractors workmen) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.
AVAILABILITY AND USE OF UTILITY SERVICES
A. NOT APPLICABLE
NEW TELEPHONE EQUIPMENT
The Contractor shall coordinate with the work needed for installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.
TESTS
A. NOT APPLICABLE
INSTRUCTIONS
| A. | Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified. |
| B. | Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR, coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub‑assembly components. Manuals shall include an index covering all component parts clearly cross‑referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. |
| C. | Instructions: Contractor shall provide qualified, factory‑trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above. |
GOVERNMENT-FURNISHED PROPERTY
| A. | The Government shall deliver to the Contractor, the Government‑furnished property shown on the drawings. |
| B. | Equipment furnished by Government to be installed by Contractor will be furnished to Contractor at the Medical Center. |
| C. | Storage space for equipment will be provided by the Government and the Contractor shall be prepared to unload and store such equipment therein upon its receipt at the Medical Center |
| D. | Notify Contracting Officer in writing, 90 days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the Government for delivery of equipment. |
| 1. | Immediately upon delivery of equipment, Contractor shall arrange for a joint inspection thereof with a representative of the Government. At such time the Contractor shall acknowledge receipt of equipment described, make notations, and immediately furnish the Government representative with a written statement as to its condition or shortages. |
| 2. | Contractor thereafter is responsible for such equipment until such time as acceptance of contract work is made by the Government. |
| E. | Equipment furnished by the Government will be delivered in a partially assembled (knock down) condition in accordance with existing standard commercial practices, complete with all fittings, fastenings, and appliances necessary for connections to respective services installed under contract. All fittings and appliances (i.e., couplings, ells, tees, nipples, piping, conduits, cables, and the like) necessary to make the connection between the Government furnished equipment item and the utility stub‑up shall be furnished and installed by the Contractor at no additional cost to the Government. |
| F. | Completely assemble and install the Government furnished equipment in place ready for proper operation in accordance with specifications and drawings. |
| G. | Furnish supervision of installation of equipment at construction site by qualified factory trained technicians regularly employed by the equipment manufacturer. |
RELOCATED EQUIPMENT and/or ITEMS
| A. | Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor. |
| B. | Perform relocation of such equipment or items at such times and in such a manner as directed by the COR. |
| C. | Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines". |
| D. | Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition. |
| E. | All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation. |
STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT
A. NOT APPLICABLE
CONSTRUCTION SIGN
| A. | Provide a Construction Sign where directed by the COR. All wood members shall be of framing lumber. Cover sign frame with 0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed. |
| B. | Paint all surfaces of sign and posts two coats of white gloss paint. Border and letters shall be of black gloss paint, except project title which shall be blue gloss paint. |
| C. | Maintain sign and remove it when directed by the COR. |
| D. | Detail Drawing of construction sign showing required legend and other characteristics of sign is shown on the drawings. |
SAFETY SIGN
| A. | Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground. |
| B. | Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted. |
| C. | Maintain sign and remove it when directed by COR. |
| D. | Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is shown on the drawings. |
| E. | Post the number of accident free days on a daily basis. |
REQUIRED USE OF SUBMITTAL EXCHANGE
A. Submittal Exchange (web-based application): The Contractor shall coordinate and utilize Submittal Exchange to manage construction documents and submissions. The intent is to use Submittal Exchange as a secure online collaboration tool for sharing documents and information during the construction phase of this project. Common types of information and documents shared with this tool include drawings, specifications, BIM files and models, meeting minutes, budgets, schedules, photos and any other contract collaboration documents. Contractor shall coordinate directly with Submittal Exchange representatives to ensure the project folder is up and running prior to the start of the submittal process. Any start up fees shall be part of the based bid.
PHOTOGRAPHIC DOCUMENTATION
| A. | During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. |
| B. | Photographic documentation elements: |
| 1. | Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site shall be documented. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre-determined intervals before building work commences. |
| 2. | Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building. Exterior Progressions shall track 360 degrees around the site and each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until Project completion. |
| 3. | As-built condition of pre-foundation utilities and site utilities shall be documented prior to pouring footers, placing concrete and/or backfilling. This process shall include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). |
| 4. | As-built conditions of mechanical, electrical, plumbing and all other systems shall be documented post-inspection and pre-insulation, sheet rock or dry wall installation. This process shall include all finished systems located in the walls and ceilings of all buildings at the Project. Overlapping photographic techniques shall be used to ensure maximum coverage. |
| 5. | As-built conditions of exterior skin and elevations shall be documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as waterproofing, window flashing, radiused steel work, architectural or Exterior Insulation and Finish Systems (EIFS) detailing. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive elevations or elevation details. |
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