36C26123R0056- CALL SF330 - Rev 1.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* Call for SF 330 | 36C261-23-AP-1835 NRM EHRM 662-23-703CL Clearlake CBOC Upgrades

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 96813

SOLICITATION NUMBER* 36C26123R0056

RESPONSE DATE/TIME/ZONE 05-31-2023 4:00 PM PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSB

PRODUCT SERVICE CODE* C1DB

NAICS CODE* 541310

PLACE OF PERFORMANCE Department of Veterans Affairs- San Francisco Clear Lake Community Based Outpatient Clinic

(CBOC)

15145 Lakeshore Drive Clear Lake CA

POSTAL CODE 95422

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO 21) 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

POINT OF CONTACT* Priscilla Murray Contract Specialist priscilla.murray@va.gov

(808) 539-1313

ADDITIONAL INFORMATION

AGENCY’S URL https://dvagov.sharepoint.com/sites/VHAProcurement/RPOW/V21/ URL DESCRIPTION NCO 21 Customer Service Site

AGENCY CONTACT’S EMAIL

ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Call for SF 330s. Please read the entire document.

The Department of Veterans Affairs VA San Francisco Healthcare System is seeking Architectural/Engineering Firms to submit Standard Form (SF) 330 for Project 662-23-703CL, EHRM Infrastructure Upgrades Clear Lake Community Based Outpatient Clinic (CBOC).

The project is overseen by the VA San Francisco Healthcare System, San Francisco, California but project location is Clear Lake CBOC, 15145 Lakeshore Drive, Clear Lake, CA 95422.

I. DESCRIPTION OF REQUIREMENT

A. The nature of this requirement is to support Veterans Health Administration’s (VHA) change to the new Electronic Health Record Management (EHRM). The design requires upgrades to correct deficiencies in the CBOC. The work includes Cooling, Electrical, and Cabling as specified below:

Cooling: Provide 1.5 ton ductless mini-split condenser to be located on roof; Rooms shall have new combination temperature and humidity monitoring and/or controls providing one (1) temperature and humidity sensor per rack and connecting to BMS; Piping over shall be relocated or install pipe trough with floor tape-type leak detector; Install condensate leak detection system with commercial condensation pump; and provide NIC to communicate with BMS system.

Electrical: Current insufficient redundant power connections require providing (2) 30A, 208V, 5 wire NEMA L21-30R receptacles, each power from an independent power source, mounted near the equipment rack containing the zone PDU; Provide UPS with minimum 30 minute run time capacity and redundant, hot swappable batteries; Install copper grounding bus bar; Provide bonding conductors to non-energized metal surfaces per VA Telecommunications and Special Telecommunications Systems Design Manual; and Provide grounding cable to MDF ground bar; Provide grounding conductor to nearest TR per VA Telecommunications and Special Telecommunications Systems Design Manual.

Cabling: Install new fiber optic cabling; Replace all cabling with Cat 6A; Correct heritable cable and conduct diamond analysis to verify maximum horizontal distance does not exceed 230-260' (70-80M); Correct inadequate rack space with new as required to support equipment.

The A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL ).

B. The contract work requires multiple disciplines. The Prime firm shall be a licensed/registered professional firm and the lead designer in each discipline must be registered but neither need to be registered in California. The disciplines required may include, but are not limited to:

Architectural, Civil, Interior Design, Structural, HVAC, Plumbing, Electrical, Fire Protection, Construction Cost Estimating, Signage/Wayfinding, Landscaping and Geotechnical. Include any additional disciplines that may be necessary on the SF 330.

C. SF 330 Part 1F Example Projects; present all relevant VA projects first. Include in block 21 the contract number for all federal projects. Do not include the CPARS reports for federal projects.

D. The range of the estimated construction cost is between $25,000 and $100,000.00.

E. Estimated Date of Award of the Design Contract: By July 15, 2023

F. Estimated design period of performance: One hundred sixty (160) calendar days

II. SET-ASIDE

A. This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set aside under the Veterans First Contracting program as required by 38 U.S.C. 8127-8128, as implemented under VA Acquisition Regulation (VAAR) subpart 819.70. The term Service- Disabled Veteran-Owned Small Business (SDVOSB) under the Veterans First Contracting program has the same meaning as Service-Disabled Veteran-Owned Small Business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. These businesses must be listed as verified in the Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/ in addition to meeting the small business size standard for NAICS 541310 ($11M) to be eligible for award under the Veterans First Contracting Program.

B. All SDVOSB firms that submit Standard Form (SF) 330s must be listed in Veteran Small Business Certification (VetCert) as a certified to be considered for this procurement. Offers from non-verified SDVOSBs are considered deficient and will not be evaluated further. A firm’s status will be verified in VIP at time of receipt of the SF 330, prior to conducting evaluations/interviews/discussions, and prior to award. This set aside process is in keeping with VA Procurement Policy Memorandum 2016-05 – Implementation of the Veterans First Contracting Program, FAR Part 19, and the requirements of FAR 36.6 for acquiring Architect- Engineer Services.

C. In part 1C of SF 330, indicate in block 11 the socio-economic status of that firm SDVOSB/VOSB/WOSB, etc).

III. SELECTION CRITERIA

A. Selection of firms for interviews and negotiations shall be based on an evaluation of the submitted SF 330s on the basis of the selection criteria listed below in a descending order of precedence. SF-330’s, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant. Part II shall be submitted for each proposed consultant’s office involved.

B. Selection Criteria descriptions are provided below.

i. Professional Qualifications Necessary for Satisfactory Performance of Required Services: Professional qualifications of the Project Manager(s), Designers of Record, and the proposed team. This will include the record of the proposed team have working together.

ii. Specialized Experience and Technical Competence: Specialized experience and technical competence required for this specific project, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. The effectiveness of the proposed project team, including management structure, and coordination of disciplines.

iii. Capacity: This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time.

a. The general workload and staffing capacity of the design office will be evaluated.

b. In section H of the SF 330, list the current projects with a design fee of greater than $50,000 being designed in the prime firm’s office.

c. Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the estimated contract performance period.

iv. Past Performance: Past performance on recent (within 5 years of the due date of SF 330s) contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and record of significant claims against the firm. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. See I.C. above – do not include CPARS reports.

v. Geographical location and knowledge of the locality of the project: The physical location of the prime firm’s office as well as their familiarity of the building codes, environmental regulations, soil conditions, local construction methods/environment, and seismic requirements within the Sacramento California area.

vi. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

vii. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors

IV. SUBMISSION REQUIREMENTS:

A. No more than forty (40) pages

B. Font size no smaller than 10

C. Size of emails not to exceed 10 MB. If more than one email is sent, number emails in subject line as 1 of 2, 2 of 2.

D. Completed and return VAAR 852.219-75 VA Notice of limitation on Subcontracting – Certificate of Compliance for Services and Construction (attached)

E. Subject line of the email shall state “Company Name | Response to 36C26123R0056 | email 1 of 2 (if necessary)”

F. In the body of the email include Prime Company Name; UEI Number, email address and phone number of primary point of contact

V. DUE DATE FOR SF 330

Firms that meet the requirements described in this announcement are invited to submit one (1) electronic copy of their SF 330 by 4 P.M. PST May 31, 2023 via email to Priscilla Murray, priscilla.murray@va.gov, and Contracting Officer Mandy Thompson, at mandy.thompson2@va.gov. It is the intent of the Contracting Officer to make a single firm-fixed price contract award under this solicitation.

A.1 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, ________________ will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ________________________________.

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)