36C25722R0010_1.docx

36C25722R0010

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25722R0010

X

TBD

504-18-119

Department of Veterans Affairs Temple CTX Contracting (90C) 1901 Veterans Memorial Dr. Bldg#171 Temple TX 76504

Department of Veterans Affairs Temple CTX Contracting (90C) 1901 Veterans Memorial Dr. Bldg#171 Temple TX 76504 Michael Walls

(254) 899-6044 Acquisition Title: Design Build Replace Boilers & Piping, Project No. 504-18-119

The U.S. Department of Veterans Affairs (VA) is seeking a design-build contractor to provide all labor, materials, equipment, design and construction services necessary to replace existing steam boilers and related systems. The The Design-Build Contractor/Designer team to continue with development of the project past the 35%/Schematic Design.

The project is located at the Thomas E. Creek VA Medical Center 6010 Amarillo Blvd. West, Amarillo, TX 79106

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified offerors may submit for Phase I. After PHASE I evaluation, selected PHASE II offerors will be notified with instructions for PHASE II submission.

This is a "Competitive" requirement Set Aside 100% Service Disabled-Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: Between $2,000,000 and $5,000,000

The applicable North American Industry Classification System (NAICS) code for this project is 236220.

Cut off for submission of RFI(s)/Questions shall be October 19, 2022 @ 1:00 PM CST. All RFI(s)/Questions must be emailed to: michael.walls2@va.gov. Please include the solicitation No. 36C25722R0010 on the subject line.

SUBMISSION OF OFFERS: All offers shall be submitted via email to the following email address: michael.walls2@va.gov by the date and time as stated in Block 13a below.

The time and date set forth is for receipt of proposals for Phase I only. Phase II Request for Proposal will be issued only to the successful offerors determined to be the most highly qualified from Phase I. Proposals shall be submitted via e-mail in accordance with the solicitation to be considered for this project. Proposals received in any other format will result in the offeror's proposal not receiving further consideration. A hard copy bid bond must be received at the address listed in block 7 prior to the closing date and time.

The offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself EMR shall not be submitted for subcontractors). 1. OSHA or EPA Violations 2. Experience Modification Rate (EMR)

3. Limitation on Subcontracting. Failure to comply with this requirement will result in removal of proposal for consideration for award.

X X

52.211-10 X

0 (zero)

2:00 PM

CST

11-04-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Temple CTX Contracting (90C) 1901 Veterans Memorial Dr. Bldg#171 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Table of Contents

WAGE DETERMINATION……………………………………………………………………75

STATEMENT OF WORK (SOW) FOR DESIGN-BUILD

June 2021

DESIGN PROJECT NO.: 504-18-119

PROJECT TITLE: Replace Boilers and Piping PROJECT LOCATION: Thomas E. Creek Amarillo VA Health Care System, Amarillo, TX COR: Samuel E. Hagins

1. PROJECT OVERVIEW

1.1 PUPOSE:

The U.S. Department of Veterans Affairs (VA) is seeking a design-build contractor to provide all labor, materials, equipment, design, and construction services necessary to replace existing steam boilers and related systems.

Replace Boilers & Piping, VA Project# 504-18-119, has been established to replace existing steam boilers, condensate piping, and replacement of water heaters serving the hospital (Bldgs. 1 and 28), dietary services (Bldg. 4) and Community Living Center (CLC) (Bldg. 29) at the Thomas E. Creek VA Medical Center. The project is to be delivered using the Design-Build approach, with a Design-Build Contractor/Designer team to continue with development of the project past the 35%/Schematic Design 1 (SDI) stage of design. Design and Construction Schedules moving forward from 35% are intended for the Design/Build teams to furnish as part of their proposals.

All A/E submissions need to be in accordance with program guide PG-18-15, A/E Design Submissions Requirements, Volume C: Minor and NRM Projects and PG-18-15, Volume E: A/E Submission Instructions for Design-Build Projects Request for Proposal Documents. See VA web-site: http://www.cfm.va.gov/til/aeDesSubReq.asp for Design Submission Requirements.

1.2 OBJECTIVES

1. Existing boilers in the Bldg. 11 Boiler Plant at the Thomas E. Creek Medical Center are as follows:

3 - 200 HP (6.7 MMBTU) Johnston boilers, installed in 1977 1 - 125 HP (4.2 MMBTU) Cleaver Brooks boiler, installed in 1995

Note: Two of the 200 HP boilers are run during peak heating season with the third serving as backup. Only the 125 HP boiler is run during the air conditioning season to supply the non heating loads.

2. These boilers serve Bldgs. 1, 4, 28, and 29 for facility heating, domestic hot water, sterilization, and dietetics. The combined square footage they serve is approximately 321,000 SF. The boilers are capable of dual fuel operation, using natural gas or fuel oil.

3. The Design/Build contractor shall complete 36%- 100% design and construction of a turn key system to include disconnection, demolition, and removal of 3 existing 200 HP boilers and associated equipment, as well as installation and commissioning of 3 new 250 HP boilers and associated equipment.

4. The contractor shall include replacement or repair of any equipment found not operational or near end-of-life that could adversely affect new boiler operations. The final design shall clearly identify pipe runs, types/location of heat exchangers and steam traps, proposed control schemes, demolition of steam infrastructure, and where tempora1y boilers will be placed, if needed, to keep Boiler Plant operational during boiler replacement.

5. The contractor shall assure that construction will be staged so that heating and non-heating steam loads served through the existing system will continue to be supplied with steam at required pressure and flow volume during boiler replacement. This work shall be scheduled primarily during the air conditioning season to avoid leaving the hospital without adequate facility heating during cold weather. The final design shall include an analysis to identify best options for how these loads will be supplied with suitable steam during boiler replacement.

1.3 PROJECT ACTIVITIES:

A. Pre-proposal Site Visits B. Submit Proposal C. Award Contract D. Bonding/Insurance E. Notice to Proceed F. Design reviews (65% design review, 95% design review, I 00% Final Construction Documents) G. VA Approval for Design Documents and 3rd party review H. Submissions as required for construction (permits, Safety Plans, Quality Control Plans, etc.)

I. Construction Period J. Verification K. Commissioning L. Training M. Acceptance N. Final Payment

0. Warranty

The contractor shall be responsible for the verification of existing site conditions that may affect required equipment clearances, power, data communication, piping configuration and flow conditions and federal, state, and local requirements of the contract. The contractor shall also be responsible for communication, obtaining permissions, pe1mits, coordination with the Station as necessaiy to meet the requirements of the contract.

2. SCOPE OF WORK

2.1 GENERAL Contractor shall provide engineering design, commissioning, and construction services to meet the program objectives and requirements and to provide the required outcome in terms of overall quality, timeliness, and documentation. The contractor shall be responsible for obtaining and coordinating the services of all third-party contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely, and documented final product.

A. Locations: The contractor shall provide design-build services for the Thomas E. Creek campus of the Amarillo VA Health Care System, 6010 Amarillo Blvd., Amarillo, Texas.

B. Normal work hours shall be 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site's normal working hours the contractor shall submit a written request for approval to the VA-COR at least seven (10) working days prior to the proposed start of such work.

C. The Bldg. 11 Boiler Plant has controlled access, so all contractors shall be required to obtain and wear security badges in plain sight above the waist. Contractors found without a badge can be immediately removed from VA prope1iy by VA Police. Security badges are obtained through the COR.

D. Demolition of existing structures and equipment: All demolition work shall be removed. Abandon in place shall not be used in this project.

E. Infection Control: The contractor will collaborate with the VA Construction Safety Committee to include the Infection Control Risk Assessment and incorporate the required environmental controls on the contract documents necessary for the control of construction dust and debris. The contractor's team, construction workers and COR's must attend the Infection Prevention (IC) training provided by the VA eve1y fiscal year. IC training class is free and is approximately an hour in length. If this requirement is not met, workers will be removed from construction site.

F. Training on new Boiler system operations and troubleshooting for VA personnel (up to 10 personnel).

2.2 DESIGN REVIEWS:

A. First Review, 65% Design Development (60 Calendar Days or TBD by AE))

1. Two (2) full hard (paper) copies or blue line prints containing the current layout and preliminary layout drawings to discuss with the VA Engineering Team and Stake Holders. Indicate work remaining to be done and/or inf01mation yet to be incorporated.

2. One copy of proposed Specification sections to date. Indicate work remaining to be done and/or information yet to be incorporated.

3. Design narrative.

4. CD(s) with updated AutoCAD Version 2019 or later Drawings, PDF format Drawings and Specifications (in both Microsoft Word and Adobe PDF), Copy of Notes and Supporting Documents.

B. Second Review, 95% Construction Documents (60 Calendar Days or TBD by AE)

1. Two (2) full hard (paper) copies or blue line prints containing the General and Architectural Drawings using the layout specified and items requested during the 65% Design Review Meeting. Indicate work remaining to be done and/or information yet to be incorporated.

2. One copy of draft Specification sections to date. Indicate work remaining to be done and/or info1mation yet to be incorporated.

3. Design narrative.

4. CD(s) with updated AutoCAD Version 2019 or later Drawings, PDF format Drawings and Specifications (in both Microsoft Word and Adobe PDF), Copy of Notes and Supporting Documents.

C. Issue Final 100% Construction Documents (30 Calendar Days or TBD by AE)

1. Two (2) full and One (1) half size hard (paper) copies and AUTOCAD drawings of final 100% drawings.

2. One copy of the Specification sections to date.

3. Design narrative.

4. CD(s) with updated AutoCAD Version 2019 or later Drawings, PDF format Drawings and Specifications (in both Microsoft Word and Adobe PDF), Copy of Notes and Supporting Documents.

The contractor shall provide a complete, 100 % functional and operational boiler system design to be used for the construction of the new boiler system. The design shall be within the given target construction cost provided by the Government. The cost estimates shall be based on labor and material prices prevailing in the project's locality. The cost estimates shall be descriptive, detailed, and include all operations of work required, including quantities and unit costs. The construction cost shall include the construction costs, including management, overhead/profit, and subcontractor mark-ups), as well as Government Furnished Equipment and Contractor Furnish Equipment costs. The first sheet of the cost estimate shall summarize all costs by engineering discipline and by work classification.

The contractor shall document review comments and how and where the comment is addressed. The contractor shall provide meeting notes/minutes for meetings and conference calls. Review comments may be verbal, noted directly on review sets, or written list. The contractor shall be responsible for compiling & addressing review comments. Contractor shall produce & distribute meeting notes or minutes for VA review within two (2) days after each submission review meeting.

The contractor will design and construct within funding limitations and coordinate cost control measures, and value engineering with the Contracting Officer's Representative (COR) to conserve the project budget while not sacrificing performance, quality, and value. Cost control alternatives shall be explored at all design review stages.

Compliance to these standards, VA design manuals & guidelines, National Fire Codes, NFPA, UL, ASME, ASTM, FM, ASHREA, International Building Codes, state building codes, local building codes, & federal building codes, and OSHA Standards shall be reflected in the completed design and construction documents. Refer to the VA Technical Information Libra1y at http://www.cfm.va.gov/TIL. Refer to VA Construction Standard CD-30.

Design Team Meetings: The Contractor shall meet with key VA staff (COR, Engineering, key personnel, etc.) to conduct interviews to ensure that design will meet VA needs. Design team meetings are suggested after each submission. The number of meetings may vaiy based on AE experience and design progress.

The design and construction of the new Boiler system shall be expandable to support facility growth and allow for multiple new buildings to be integrated into the system, if needed.

2.3 PROJECT MANAGEMENT:

The contractor shall exercise proven project management methodologies and practices during perfo1mance of this contract. The key contractor personnel shall attend a one-day kick-off meeting with the VA Contracting Officer, VA-COR, VA Energy Engineer, and other VA invited attendees.

A. Project Manager. The contractor shall have a project manager (PM) assigned during the project. The Contractor PM shall be responsible for all deliverables including maintaining the project schedule, price control and safety compliance.

B. Project Plan. The Project Plan and update shall include an overview of the VA project scope, objectives, and methodology, as well as a Microsoft Project outline of tasks (see Specification 01 32 16 Network Analysis). The project plan shall also include quality management procedures and a contactor team reporting organization chaii. The updated Project Plan and schedule shall be approved by the VA-COR prior to staii of construction.

C. Phasing Plan. The contractor Phasing plan shall be developed to ensure minimal outages to overall steam system and disruptions to the medical center operations. The contractor shall ensure that a functional boiler system with back-up (n+1) is maintained for the Amarillo VAMC during construction. A minimum of 2 weeks' notice shall be given for all planned outages, along with a plan to maintain critical Medical Center areas and infrastructure served by steam.

D. Quality Control Plan. The contractor shall submit a Quality Control plan to the VA-COR for review and approval, in accordance with specification sections 01 45 00 Quality Control Plan Requirements.

E. Submittal Log. The contractor shall review all material submittals, shop drawings, test reports (as applicable), etc. Reviews shall be completed, and submittals returned to the COR within fomieen (14) calendar days or the contract specified timeframe of the receipt of the submittal. The Submittal Log will be kept update by the contractor and available upon request by the COR.

F. Record Drawings Requirement. The contractor shall provide marked-up prints to the design team showing actual construction and any changes which occurred during construction. The design team shall revise the construction documents and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work printed on paper and on electronic media. Electronic media drawings shall be in AutoCAD 19 and in pdf format. Electronic media specifications shall be in the latest version of Microsoft Word in use at VA and in pdf format.

G. Commissioning Plan. The Commissioning Plan shall be written to assist the Commissioning Agent hired by the design-build team and approved by the VA. The Commissioning agent shall establish acceptance criteria for the project that are clear and measurable and provide a clearly defined methodology for establishing substantial completion and final acceptance of the new Boiler system.

H. Safety Plan. The contractor shall submit a Master comprehensive safety plan to the VA COR for review and approval, in accordance with Specification Section 01 35 16 Safety.

I. Security Plan. The contractor shall submit a Security plan for VA-COR approval that meets the requirements described in Specification 01 00 00 General Conditions.

J. Key Personnel. The following individuals have been designated as key personnel under the contract:

Overall Project Manager-To be completed at award.

Architect Design Project Manager- To be completed at award. Architect Engineer Field representative - To be completed at award. Construction Project Manager - To be completed at award.

Fire Protection Engineer (Texas Licensed) - To be completed at award.

Project Site Construction Superintendent- (100% dedicated to this project only) To be completed at award.

Quality Control Manager - To be completed at award Trainer/Instructors - To be completed at award.

The Contractor agrees that such personnel shall not be removed, dive1ied, or replaced from the contract without prior written approval from the Contracting Officer. Any personnel the Vendor offers as substitutes shall have abilities and qualifications equal to or better than the Key Personnel that is being replaced. All Requests for substitutions in personnel shall be submitted through the VA COR to the Contracting Officer at least 30 days prior to making any change in Key Personnel. The request shall be in writing, providing an explanation of the circumstances necessitating the proposed substitution and contain a complete resume for the proposed substitute. The Contracting Officer shall evaluate such requests and notify the contractor in writing of approval or disapproval within 10 business days of receipt of the request.

2.4 WARRANTY

A. The contractor shall provide a warranty in accordance with FAR 52.246-21 Warranty of Construction (APR 1984). All warranty information, including item description, warranty start date, warranty ending date, and contact information of the warranty shall be prominently identified at the beginning of the O&M Manual.

B. warranty shall state when the project is completed as a whole and operational.

C. The contractor shall respond to warranty support within a maximum of eight (8) business hours of written VA Contracting Officer VA-COR requests.

D. The contractor shall correct defects within a maximum of five (5) business days after approval of the VA-COR.

2.5 COMMISSIONING AND VERIFICATION

A. Intent: Verify that the intended design as reflected in the contract documents has been achieved.

B. Contractor shall work cooperatively with Commissioning Agent so that a full range of checks and tests can be carried out to determine if all components, subsystems, systems, and interfaces between systems function in accordance with the design intent, as identified in the contract documents. In this context, "function" includes all modes of operations, and all specified responses to abnormal emergency conditions.

2.6 ACCEPTANCE

For the purposes of warranty and payment for the work performed at a location, government "Acceptance" shall be provided by the VA upon the completion of all the following:

A. The contractor has demonstrated / verified that the new boilers and related systems function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

B. The contractor has provided O&M manuals.

C. The contractor has provided Record drawings.

D. The contractor has satisfied Boiler Personal Training.

2.7 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

B. The Contracting Officer shall be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, contractors shall show proof of vaccination.

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

0. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

1. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Design: Replace Boilers and Piping

A/E shall provide all necessary labor, materials, and equipment to prepare and submit all necessary VA design criteria required to replace existing steam boilers, condensate piping and replacement of water heaters at the Thomas E. Creek medical center, Amarillo, TX

CONSTRUCTION: REPLACE BOILERS AND PIPING

Remove and replace existing fire-tube boilers, deaerating tank, boiler headers, controls and related equipment in Buildings 11 and 19, including removal and replacement of portions of exterior masonry wall, concrete footings and floors, piping supports, access platforms-stairs-ladders and associated items

Remove and replace portions of existing Boiler Room water softener system

Remove and replace portions of existing condensate piping in steam tunnels serving Buildings 1, 4, 28 and 29

Remove and replace various defective steam traps in Buildings 1, 4, 28 and 29 as identified by AVAHCS

Remove and replace existing domestic water heat exchangers in Buildings 1, 4, 28 and 29

Reconfigure steam and condensate piping serving Buildings 1 and 4

Reconfigure steam and condensate piping in Buildings 1, 4, 28 and 29 Mechanical Rooms

Remove and replace portions of existing steam piping in steam tunnels serving Buildings 1, 4, 28 and 29

Protection and repair of damaged landscaping, curbs/gutters, concrete and flexible paving associated with removal and replacement of boilers and equipment at Buildings 11 and 19

Repair deteriorated masonry, cracks in masonry walls and tuck-point deteriorated masonry joints at Building 11

Replace joint sealants for openings, building expansion and control joints at exterior walls – Bldgs. 11, Connecting Corridor to Bldg. 19 and Bldg. 19

Add Alternate: Remove and replace existing backup generator at Building 11

Roofing - Base Bid: Repair existing loose-laid ballasted EPDM rubber roofing, flashings and related components at Building 11 and Connecting Corridor to Building 19.

a. Repair of the existing roof shall be provided if the TPO Roofing Add Alternate is not accepted by the VA

Roofing & Lightning Protection - Add Alternate:

a. Roofing - Remove and replace existing loose-laid ballasted EPDM rubber roofing, flashings and roof insulation at Building 11 and Connecting Corridor to Building 19 with fully-adhered TPO roofing and roof insulation as a complete installation;

b. Lightning Protection –Design and install new lightning protection system for Building 11

COST OF PERFORMANCE AND PAYMENT BONDS

Replace Boilers and Piping Statement of Work

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

COVID-19 Bid Submission Instructions

A. In order to comply with Federal mandate to limit Face-to-Face interaction and/or Social Distancing hard copy bid package(s) shall not be submitted via FedEx, UPS, or Hand Deliver to the Contracting Office. All bid packages shall be submitted via email to the following email address: michael.walls2@va.gov , by the specified Proposal Closing date and time.

B. All public Bid Opening are hereby suspended until further notice due to the COVID-19 limiting Face-to-Face interaction and/or Social Distancing. Bids shall be opened by the Contracting Officer and/or Contract Specialist and recorded on an official Bid Abstract. Bid Abstracts will be available upon request via email.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ. Before submission of proposals. Failure to be both VISIBLE and VERIFIED as a Joint Venture in CVE prior to submission of proposal may result in the offeror's proposal being disqualified and receiving no further consideration.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, and Phase II evaluation factors. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/PROPOSAL PREPARATION INSTRUCTIONS

EVALUATION FACTORS

General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Factors 1 and 2 are of equal importance when selecting the most highly qualified offerors in the Phase I evaluation. Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Phase II Proposals will be evaluated, and award will be made based on both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process. Factors 3-5 will be evaluated in Phase II and are listed in descending order of importance. The combined non-cost/price factors are significantly more important than price. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

Phase I:

Factor 1 – Past Performance Factor 2 – Technical Approach

Phase II:

Factor 3 – Technical Solution Factor 4 – Schedule Factor 5 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Factor 1 – Past Performance:

(a) Solicitation Submittal Requirements:

Offerors shall submit up to five (5) recent and relevant projects where the offeror performed Architecture and Engineering services, and up to five (5) recent and relevant construction projects as defined below. If a completed Construction Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted for each project. If an offeror does not have a completed CPARS for past performance on either construction projects or A&E projects, then the offeror should submit Past Performance Questionnaires (Attachment) for each project for both Construction Experience and Design Experience. The offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, then the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the reference noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with references to help ensure timely submittal of questionnaires. If the reference requests, questionnaires may be submitted directly to the Government’s point of contact, Michael Walls, michel.walls2@va.gov

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

(b) Basis of Evaluation:

The contracting officer shall review relevant performance information on each offeror based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts involving a project that includes boiler replacement that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. A recent project is defined as being completed within five years of the issuance date of this solicitation. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorably. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Factor 2 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: one (1) page (in 12-point Times New Roman font) for brief narrative) describing the offeror’s method to manage the project to achieve design and construction objectives as described in the RFP. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design and;

The basis of evaluation will include reviewing the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· The Design/Build 36%- 100% design and construction of a turn key system to include disconnection, demolition, and removal of 3 existing 200 HP boilers and associated equipment, as well as installation and commissioning of 3 new 250 HP boilers and associated equipment.

· Replacement or repair of any equipment found not operational or near end-of-life that could adversely affect new boiler operations. The final design shall clearly identify pipe runs, types/location of heat exchangers and steam traps, proposed control schemes, demolition of steam infrastructure, and where temporary boilers will be placed, if needed, to keep Boiler Plant operational during boiler replacement.

· Staging of Construction so that heating and non-heating steam loads served through the existing system will continue to be supplied with steam at required pressure and flow volume during boiler replacement. The final design shall include an analysis to identify best options for how these loads will be supplied with suitable steam during boiler replacement.

Narrative shall not exceed five (5) single-sided pages, up to 10 supplemental concept drawings may be provided to supplement the narrative. The plans provided by the Station to describe the scope of work may be included and modified, and do not count against the drawing page limit.

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering and construction requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 4 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal Quality Assurance/Quality Control plan reviews, etc.).

1. Construction Period: Mobilization; Demolition method and sequencing; plans to avoid utility outages; submittals and material delivery; generator relocation etc.

1. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

1. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of January 5, 2023) to contract completion, including but not limited to preconstruction meetings and submittals, design and design phase approvals, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, construction and post-construction submittals, close-out.