537-15-160 SOW - Mod1.pdf

CONSTRUCTION STATEMENT OF WORK

Date: June 30, 2020, modification 7/21/20

Project Name: Emergency Department Observation Unit Renovation

Project Number: 537-15-160

Place of Performance:

Jesse Brown VA Medical Center 820 S. Damen Ave

Damen Building Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, labor, and supervision for renovations of approximately 12,000 square feet of finished space, resulting in a fully-functional Emergency Department and Observation Unit, including phased construction with infection control containment preventing the release of dust outside of each work area, selective demolition, metal studs, gypsum wall board, paint, hard and grid ceilings, shop-fabricated casework, flooring, door and window systems, plumbing, medical gasses and vacuum, electrical power and lighting, telecom cabling, a new HVAC system, a new airborne infection isolation exhaust fan, and associated ductwork and controls, alterations to an existing ventilation system, alterations to two fire protection systems, alterations to fire alarm, and other work to affect a complete and compliant emergency department renovation and expansion.

Part 2: Period of Performance:

Complete each Milestone or Phase within the indicated total days after Notice to Proceed (NTP) as shown below.

Milestone or Phase Duration VA/AE Review

Total Days After NTP

NTP & Kickoff 0 0 Product Submittals 45 14 59 Mobilization 14 73 Phase 1 75 14 162 Phase 2 30 14 206 Phase 3 30 14 250 Phase 4 30 14 294 Phase 5 30 14 338 Phase 6 30 14 382 Closeout 30 21 433 Acceptance 21 454

537-15-160 ED Observation Unit Construction Period of Performance (Calendar days after NTP)

Notes:

End Dates occurring on a Federal holiday or w eekend, the follow ing business day becomes the due date - but does not shift the next date.

Notes:

A. Phasing sequence is subject to change by VA prior to commencement of each phase.

B. Time consumed by GC beyond the duration shown above shall be made up by the GC without impacting subsequent dates, and at no additional cost to the Government.

C. Accommodate the period of performance of each milestone or phase by including accelerated material and or equipment delivery costs, and adjustment of crew sizes.

Part 3: Detailed Project Scope of Work:

1. List of Specifications and Drawings to be included in this work:

A. 537-15-160 Construction Drawings

B. 537-15-160 Project Manual Volume 1

C. 537-15-160 Project Manual Volume 2

2. Mobilization on Site, and Performance of the Work:

A. The contractor shall not mobilize on site until all required Kick-Off Meeting and subsequent product submittals are reviewed and accepted by VA.

B. Approval to mobilize shall be in writing by VA COR.

C. For this project, mobilization will not begin unless and until all material submittals have been approved and the first phase materials have been procured, and verified for compliance by the contractor PM and VA COR.

D. Prior to mobilization, there will be no space available for storage of materials within this facility. After mobilization, all materials, tools, and other property of the contractor must be secured within approved work areas.

E. Post and maintain at each work area all current emergency contact information, VA Infection Control Risk Assessment (ICRA)/Permit, Project Risk Assessment (PRA), including Interim Life Safety Measures (ILSM), and other information required by VA, on the wall adjacent to all entry points to the work area.

F. Prior to any activity, review the following with all project team leaders:

1) 01 35 26 Safety Requirements.

2) 01 35 33 Infection Control Requirements.

3. Infection Control and Sound Containment:

Review and follow specification 01 35 33 Infection Control Requirements as applicable to this location and work. Follow PRA & ICRA plan and permit generated and issued by the COR.

A. After establishing and gaining approval of each modular, hard plastic dust-tight temporary construction dust control barrier system, including lockable door, erect the containment system around each work area, enabling safe and controlled access to the work, without obstructing access to adjacent treatment rooms.

B. Establish HEPA air purification within the construction area employing a system capable of maintaining negative air pressure within the work environment.

C. Provide a dust-tight 1-hour rated temporary construction wall with locking door to isolate the area of work from the surrounding emergency department which will remain in operation.

1) Do not use polyethylene sheeting, regardless of fire retardancy. This is not part of any compliant 1-hour wall system.

2) The rated wall assembly wall cannot be erected until the modular, hard plastic, dust-tight containment is completed, HEPA air filtration is established within the construction area, and sticky mats are placed at each entry.

3) The 1-hour wall assembly shall consist of 22 ga cold-formed metal studs with one layer of 5/8” Type-X, gypsum wall board screwed to each side, and sealed with fire tape on each side, and finished to Level 4 on the outside.

4) Include within and throughout each wall cavity acoustic sound batt insulation to attain a minimum STC rating of 40.

5) Wall surfaces intended to be permanent shall be finished to Level 5, and constructed in compliance with the plans and specification of the construction documents.

6) Finish outside surface of temporary walls with one coat of primer and one coat of white paint.

7) Where no rated ceiling exists above a temporary wall, the contractor must construct the temporary 1-hour wall to the deck above.

8) Where fasteners are used to secure channel to finished floors, the contractor shall restore the affected flooring to new condition.

D. The 1-hour rated temporary walls shall include (negative) differential pressure monitoring for the work area, with monitor located adjacent to the temporary entry door. Connect to the Open Protocol BACNET BAS so that the VA can monitor pressure differential during construction.

E. The 1-hour rated temporary walls and (negative) differential pressure monitoring must be complete and approved prior to removal of the (outer) modular wall barrier, and commencement of demolition.

F. Prior to removal of the temporary 1-hour walls, re-erect the temporary modular hard plastic, dust-tight, temporary construction dust-control barrier system.

G. The 1-hour walls and differential pressure monitoring cannot be removed until the new double-door system is installed and capable of sealing while function testing.

H. In no case shall any containment be removed unless and until the work area has been thoroughly cleaned and approved for progress toward activation.

I. Restore all finishes damaged during the work – match existing.

J. Thoroughly clean all surfaces using contractor-provided HEPA-filtered vacuum cleaner and anti-bacterial wipes.

4. Phased Construction:

A. Perform selective demolition, asbestos abatement and construction as described in the plans and specifications for each phase, in sequence, ensuring that each phase is completed and fit for purpose/use – and accepted by VA, prior to moving on to the next phase.

B. Thoroughly review and plans and specifications for more complete descriptions of the planned work.

C. The phases summarized below are subject to change prior to completion of the prior phase in order to meet Emergency Department operational needs, or other confounding factors.

D. Phase 1: The majority of work related to the expansion and creation of the Mental Health Observation Unit north of the current Emergency Department (ED). At the completion of this phase the area will be available for patient care.

E. Phase 2: Construction of the new medication room and an exam room.

F. Phase 3: The remainder of the renovation to relocate the east corridor and connector between the existing ED and the Phases 1 and 2.

G. Phase 4: Replacement of the wood doors to 4 exam rooms with ICU-type sliding glass doors. Renovation/replacement of the northern half of the primary Nurse Station. Renovation of the staff lounge and On-Call spaces. All new finishes in the affected area.

H. Phase 5: Replacement of the swing doors to 5 exam rooms with ICU-type sliding glass doors. Renovation/replacement of the southern half of the primary Nurse Station. All new finishes in the affected area.

I. Phase 6: Replacement of flooring and wall finishes at the primarily entrance to the ED.

5. Deduct Alternates:

A. The deduct alternates are summarized below. Thoroughly review and plans and specifications for more complete descriptions of the planned work.

B. Alternate Deduct #1: Existing wood doors, windows, and associated walls at indicated exam rooms in lieu of ICU-type sliding glass doors described in Phases 4 and 5.

C. Alternate Deduct #2: Existing Nurse Station desk to remain in lieu of replacement casework and associated work. Provide linear counter as shown on plans.

D. Alternate Deduct #3: Existing sheet flooring to remain. Protect in place. See indicated areas in plan.

Part 4: Meetings, Documentation, Acceptance, and Closeout:

1. Kick-Off Meeting

A. The contractor’s Project Manager, Field Supervisor, and Safety Manager shall attend an initial Preconstruction Safety and Coordination Meeting to discuss project details.

B. Where pre-construction meetings are included in specifications, the GC PM and Field Supervisor, as well as a principal and assigned field lead of each affected subcontractor shall attend.

C. Prior to the Kick-Off meeting, submit and gain approval of:

1) A Schedule of Values listing the total value of each phase of the work. Do not list general or overhead costs such as bidding, submittal management, (de)mobilization, meeting attendance, safety, billing, closeout, etc. as these are general and overhead costs. The total of all general and overhead costs, and profit, shall be equally allocated/prorated into each phase of the work.

Note that front-loading the Schedule of Values is unacceptable, and can result in undesirable outcomes if VA elects to reorganize the phase sequence.

2) Submit a construction schedule listing all phases and activities within each phase, including all start and end dates, and cost values of each construction work item, meeting the requirements of VAAR 852.236-84 Schedule of Work Progress (except using Critical Path Method versus Network Analysis), matching the costs of each phase within the Schedule of Values.

a. Include all required system shutdowns and off-hours work.

b. Do not list dollar values for administrative, planning, submittals, mobilization or demobilization, closeouts or other non-work activities (work to be completed in the field which adds value to the final product).

Prorate the administrative, overhead, and profit values evenly through the work activities to determine their value.

c. Do not front-load the values of the Schedule of Values. The costs shown must be the actual value of the work put in place.

3) The contractor shall prepare and submit SF-1413 for each subcontractor to the CO, copying the COR. List of all subcontractors and suppliers, including: Company names, office address, and main point of contact name with telephone number

4) Project-Specific Construction Safety Plan with project-specific procedures, processes, analysis, and details, including but not limited to:

a. Project-specific Activity Hazard Analysis, which forms the basis of the Construction Safety and Accident Prevention Plan highlighting identified risks such as isolation of stored energy (Lock-Out*), fall protection, or confined space access.

b. (*) Note that tag-out is not an acceptable form of isolation, therefore it was intentional not to use the outdated term LOTO.

c. Do not transmit a construction safety plan which is universally applicable to all projects, or was developed for a different project.

d. Do not transmit a template found on the Internet, whether it was developed by a Government agency or not.

e. Safe work planning is essential to effective construction operations planning, including quality, efficiency, and profitability.

f. See Part 5 below for more Safety compliance information.

5) Submit an electronic copy of all workers OSHA 30-hour Construction Safety Training certificates prior to allowing entry to the site – even for short periods.

6) Assist the COR in completing project-specific VA Infection Control Risk Assessment (ICRA), and Project Risk Assessment (PRA) and Interim Life Safety Measures (ILSM) documentation for each phase of work.

2. Construction Progress Meetings:

A. The Contractor’s Project Manager and Field Supervisor shall provide on-site construction progress meetings each week with the COR and other VA stakeholders, as appropriate, for the entire period of performance.

B. Include preparation and transmission of meeting agendas at least one business day in advance of meetings, and subsequent minutes of the meeting for each event not later than one business day after each meeting.

C. Construction Progress Meeting Agenda’s shall include: List of invitees, indicate days remaining per the contract, list of past/ongoing and new issues or concerns, detail any safety incidents, include current/updated copies of the RFI Log and Submittal Logs, and a detailed 3-week look-ahead and utility shutdown schedule.

D. Construction Progress Meeting Minutes shall include: List of attendees, discussion and resolution notes for past/ongoing and new issues or concerns, including safety, quality, or progress issues, RFI’s, submittals, and other cost and time-sensitive subjects. Attach all hand-outs, sign-in sheets, updated (corrected) Submittal and RFI Logs, and 3-week look-ahead and utility-shutdown schedules.

E. Allow two business days for meeting participants to review and provide feedback on minutes content, and make corrections, or provide the COR with substantiation regarding disagreement, within one business day of the review response period. Where disagreements cannot be resolved between the affected parties, the Contracting Officer’s final decision shall prevail.

3. Documentation

A. Submittals:

1) Refer to the Period of Performance Matrix (above) for Product Submittals phase duration and target dates. It is the intent of this project to have reviewed and accepted all required prerequisite product submittals prior to Mobilization.

2) The COR will not allow mobilization prior to acceptance of all required prerequisite product and work preplanning submittals.

3) Allow 14 calendar days for VA review, and 14 days for AE review, and 7 days for contractor correction for all submittals and RFI’s in project planning.

4) Remedial resubmission and review shall maintain the same durations, but as a delay caused by contractor failure to comply with quality requirements.

5) Contractor submissions received by VA on Friday afternoons (CST) will not be logged as received until the following Monday (or business day) morning.

6) The Contractor shall provide all shop drawings and product data submittals in electronic form by CD-ROM or email to the COR, unless the COR employs a VA-approved web-based system. VA and its AE will not participate in use of contractor-provided web-based document exchange systems/services. Note: Because other VA facilities have allowed alternative approaches to compliance does not make them compliant with VA information security regulations.

7) All electronic and or printed submittals shall be the most current manufacturer’s technical data, which are clean and legible, and clearly indicate what products and options are intended. In addition to product data, shop drawings, and samples, include the manufacturer’s current Safety Data Sheet (SDS).

8) Review, comment (verbal or written), and acceptance of any submittal shall never constitute basis for contract modification of scope or requirements which add to or deduct from time, cost, or quality. The GC has an obligation to notify the CO prior to acting on any submittal response they believe to be outside of contract requirements. Work completed with noncompliant materials or systems, even when accepted via submittal or field inspection processes, shall be subject to rejection by VA, and replacement by the GC.

9) To enable proper review, compile all submittals associated with a system – regardless of how the work is broken into scopes of subcontractors, and submit the system as a package. An example would be HVAC piping, valves, insulation, hangers, controls, along with VAV of CV dampers, reheats, and all components associated with the planning, installation, and testing of HVAC systems.

10) Unless expressly approved by the CO or COR, do not submit to or communicate directly with the AE, and then only within the limited subject requested.

11) Prepare and maintain a Submittal Log listing all product data, shop drawings, samples, SDS’s in the submittal log by Masterformat® specification number, and paragraph number, for each submittal specified.

Use of the AE-developed 013300 Submittal Register (based on USACE ER 415-10) is encouraged as it also contains columns aiding the GC in planning and tracking material orders and their timely delivery.

Note that Contractor Approval Needed By date cannot require less than the specified VA and AE review times. Additionally, failure to consider the impacts of rejected submittals, and their remediation, will cause the GC schedule to slip.

a. Include a column for the date received by VA and the date returned by

VA.

b. Include a column for Approved or Disapproved.

c. Include a column noting when the product was ordered, and another indicating when delivery is expected.

d. Include a wide column for notes and comments.

e. If a submittal is disapproved, it must be responded to either by explaining why the contractor disagrees with it being found noncompliant, or corrected.

f. Each resubmittal shall be tracked as a separate entry in the log.

g. Where attic Stock or Spare Parts are specified, list them in the Submittal Log as other submittals, tracking their transmission, receipt, and approval.

h. Where special warranties are specified beyond the standard 1-year term, include them in the Submittal Log as other submittals, tracking their transmission, receipt, and approval.

i. Special Acceptance Criteria, such as special testing of medical gasses and vacuum, EIA/TIA requirements for Cat 6e for all communications cabling, weld certifications, etc. must be included in the Submittal Log as other submittals, tracking their transmission, receipt, and approval, including before and or after installation where required by Code, VA standards, or the Contract Documents.

12) Contractor failure to perform quality review of submittals, and provision of a written attestation of same with each, wet-signed by the GC Principal (Owner), will result in rejection.

13) Rejection of a second submission shall be referred to the Contracting Officer for remedial action up to and including financial penalties associated with all costs incurred by VA and its consultants for a third or subsequent submission review.

14) Where disagreements cannot be resolved between the affected parties, the Contracting Officer’s final decision shall prevail.

4. Daily Reports:

A. The Contractor shall provide a Daily Report each day within the Period of Performance from mobilization to closeout, along with accompanying digital photos of each day’s activities, in compliance with VAAR 852.236-79 Daily Report of Workers and Material.

B. The Daily Report shall include: List of all activities planned and accomplished that day, all issues or concerns, days remaining per the contract, detail regarding any safety incidents, detail of daily safety inspections (including items checked and corrective actions taken), notations regarding any visitors to the work area.

C. The report must be accompanied by relevant time and date -stamped photos of construction progress, of sufficient quantity and detail, to enable remote viewers to clearly see the progress of all work to-date, all issues discovered (including those which become the subject of RFI’s or safety-related issues).

D. Email the Daily Report and photos to the COR not later than 9 AM the next working day.

1) No photography on VA premises is allowed without written permission of the

COR.

2) Restrict photography to within designated and enclosed work areas.

3) In no case will photographs be taken with patients or employees in the picture.

5. Acceptance and Closeout:

A. Standard Acceptance Criteria for the work:

1) Schedule demonstration of new equipment and systems at least 21 calendar days in advance with the COR.

2) Provide factory startup and certification of all manufactured systems.

3) Demonstrate the operation of all systems.

4) HVAC system shall not be acceptable in whole or in part unless and until system cleaning, Testing, Adjusting, and Balancing is completed and accepted in accordance with the Specifications, Drawings, and the most current edition of ASHRAE 170 Ventilation of Health Care Facilities (including addenda and errata). VA reserves the right to conduct, or have conducted, verification testing, and deduct the total cost of testing, or remediation, from the construction contract in the event of deficient results.

5) Startup and testing of new systems or equipment, or moving in VA-owned equipment or furnishings, or their use, does not constitute any form of Acceptance (or Beneficial Occupancy). The project is planned around the complete, complaint, and unconditional fulfillment of all requirements of the contract which enable the work to be complete – by definition. Please work with VA to expedite this process.

B. Special Acceptance Criteria for the work:

1) As this project is organized into a series of phases to enable the contractor to progress while VA continues limited operation of the Emergency Department, therefore:

2) No work associated with medical gas or vacuum systems, including planning or procurement of materials, shall commence unless and until the GC has secured and submitted to the COR the clean, current, and legible certification documents of the following, as prescribed by NFPA 99 Health Care Facilities Code, Chapter 5 Gas and Vacuum Systems, including:

ASSE Professional Qualification Standard for Medical Gas Systems:

a. 6010 Installers.

b. 6020 Inspector, and

c. 6030 Verifier

Note that the above certifications must reflect expiration dates beyond the conclusion of the work.

3) Newly-installed water or medical gas piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting and submitting completion/certifications prescribed by NFPA 99 Health Care Facilities Code, Chapter 5 Gas and Vacuum Systems.

4) The contractor shall provide testing, adjusting, and balancing of the new and existing HVAC systems upon installation of each phase of work - prior to turnover of each work area (phase) to ensure that all rooms remain in compliance with ASHRAE 170 (current edition, including addenda and errata) and the contract documents, while also planning for the next phase of work and its essential infection control environmental controls associated with preventing fugitive dust, and enabling effective negative pressure within the work area.

5) A pre-turnover inspection of the work area of each phase shall occur to protect the contractor from concerns about repairing surfaces damaged by VA moving equipment in and out of rooms.

6) Tele-Data Systems:

a. Contractor shall provide structured wire installations by BISCI certified or licensed contractor.

b. Testing and written end-to-end certification of any installed or repurposed data line.

c. Length of any UTP cable run from patch panel in wiring closet to RJ-45 data jack at wall plate must not exceed 90 meters.

d. All cable shall be plenum rated.

e. For Ethernet/RJ-45 (Office): All installed station communication cables shall be minimum copper 4 pair, 24 AWG UTP, Category 6 (Enhanced), tested to 400 megahertz for voice and data. Once terminated, UTP cabling must support 10/100/1000-BASE-TX Ethernet traffic. All UTP cabling home runs must be terminated by 568-B modular RJ-45 jacks in flush-mount wall plates.

f. For fiberoptic infrastructure: Fiber testing and documented certification (on CD/DVD) for all patch panel-terminated fiber connections shall be provided in accordance with the following:

TIA 526-14 Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant

TIA 526-7 Measurement of Optical Power Loss of Installed Single-mode Fiber Cable Plant

TIA/EIA-606-A Administration Standard for Commercial Telecommunications Infrastructure

TIA/EIA-606-A-1 Administration Standard for Commercial Telecommunications Infrastructure Addendum 1 - Administration of Equipment Rooms and Data Center Computer Rooms

ANSI/NECA/BICSI 568-2006, Standard for Installing Commercial Building Telecommunications Cabling

g. All installed cable shall be labeled at each termination point in accordance with existing Facility labeling scheme (to be provided by Facility Representative).

h. The contractor shall provide EIA/TIA testing and certification of all new (Cat 6e, UTP, or Fiber) communications cable. Test (passing) results shall be provided in electronic format, and accepted by VA OI&T, prior to invoicing.

C. Closeout Records:

Provide one CADD-generated full-size, and one half-size printed set of as-built drawings, as well as CD-ROM or DVD-ROM media containing a complete archive of all project documents and files, including but not limited to:

1) As-built record drawings of the installed condition.

2) Approved submittals

3) Submittal Log (completed)

4) Operations and Maintenance Manuals.

5) Spare parts lists.

6) All photographs (time and date -stamped).

7) All daily reports.

8) All communications.

9) All pay applications.

10) All communication, change, and cost data.

11) All safety certification, inspection, and incident records.

12) A project Warranty written by the General Contractor, projected to start upon Final Acceptance by VA (typically within a business week of receiving a complete and compliant closeout package, and fulfillment of all Punch List items).

a. Where manufacturer’s warranties exceed one year, provide all documentation to VA to exercise warranty rights beyond the standard GC warranty.

b. Where special or extended warranty terms are specified, GC shall provide product or system -specific warranties to VA.

13) Lien Waivers and other documents required by the Contracting Officer.

14) All documents shall be submitted as PDF files, as well as their original native file format (i.e. .doc, xlxs, .dwg, .mpp, etc.).

Part 5: Applicable Performance Standards

1. All work shall comply with:

A. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

B. Codes, Standards and Executive Orders (Topic 1) found at http://www.cfm.va.gov/til/cPro.asp

2. The General Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or subcontractors are present.

3. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

4. Safety:

A. 01 35 26 Safety Requirements.

B. Prior to the beginning of any work, fire extinguisher(s) complying with NFPA 10 shall be provided by the GC, and pedestal-mounted in the work area. Inspection of the work area includes verification that inspection tags are current. Where non-compliant, the contractor may be required to remove and replace the unit(s), and then resume work activity.

C. The Contractor shall provide a written, project-specific, proactive, and complaint Construction Safety and Accident Prevention Plan in accordance with the Occupational Safety and Health Act, 01 35 26 Safety Requirements, and site-specific policies:

D. All work in JBVAMC crawl spaces shall be planned and carried out as OSHA Permit-Required Confined Space.

E. Fire-seal all penetrations made or discovered through any wall or floor assembly of the work area, using only UL Listed fire-rated products or systems before the end of each day’s work. Do not leave the space or the facility exposed to flame or smoke spread. Sealing penetrations within and around infection control containments also enables effective and compliant air pressure monitoring and HEPA filtration.

5. Infection Control:

A. 01 35 33 Infection Control Requirements.

B. Review and comply with containment construction and sequence described above.

C. Provide a modular dust-tight system designed and manufactured specifically to be used as a temporary construction isolation barrier.

D. Before the start of work provide pressure differential monitoring system at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of readings, and submit to the COR with daily reports required above. Remove at the completion of construction.

E. Walk off sticky mats are required at all times inside and outside all entry / exit points to all workspaces. Sticky mats must be changed at least once per shift, or more as required by the construction or COR. Size sticky mats to match the width of the door opening, and ensure that no less than 24” depth is provided.

F. Block off, or apply a HEPA filter to all HVAC return grilles within work area to prevent introduction of dust into the HVAC system.

1) Where existing HVAC ducts are being removed or altered, immediately, permanently, and compliantly seal off remaining openings.

G. Provide High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace. Size the air filtration system sufficiently large enough to ensure that negative pressure remains effective when doors are opened.

H. When working above the ceiling outside of the work containment area, such as in a corridor, open only one ceiling tile at a time, after providing a dust containment tent or portable containment cube, with HEPA filtering negative air system to seal the one opening.

I. Broom-sweep the work area at the end of each day (or shift during days with multiple shifts).

J. Provide HEPA vacuum cleaning of all surfaces, and damp (not wet) mop the work area every day.

K. Do not allow corrugated carboard to be stored for any period of time within the hospital. Upon arrival of deliveries, unpack and transfer all products from cardboard containers to sealed plastic containers, and immediately dispose of the cardboard.

Part 6: JBVAMC Requirements

1. Enter the VA project number and name in the subject line of all emails.

Example: 537-15-160 ED(OU), RFI [or PayApp, Meeting Mins, etc.]

2. Comply with all Jesse Brown VA Medical Center site-specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. Normal construction work hours off hours are 7:00 AM to 3:30 PM 6 pm – 5 am Monday through Friday Saturday. However, for this project, work hours may be extended to 5:00 PM, Monday through Friday – with approval of the COR, and at no additional cost to VA.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

c. No work in stairs, corridors, lobbies, or other interior / exterior public areas shall be performed during the above-designated work hours.

d. Any work expected to generate noise, vibration, dust, or odors, such as core drilling, hammer-drilling, saw cutting, equipment moving, activities in public corridors, soil compaction, and the like shall be performed on Sundays. outside of the above-designated work hours. All utility shutdowns shall be on Sundays

e. Crane lifts, any work which closes drive isles, closes building entries or closes public corridors shall only be performed after no less than 30-days’ notice, performed on Sundays.

f. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD), located in Patient Admitting for any work between 6:00 PM through midnight to 6:00 AM or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out – in person with the AOD.

4. All building systems shall be maintained in full operation at all times:

a. Request utility system shutdowns in writing not less than 21 calendar days in advance and scheduled with the COR at times least impacting patient care.

b. Shutdown work shall be during low patient time and performed between Saturday 6:00 PM through midnight concluding by 6:00 PM on the following Sunday.

5. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the ceiling tiles are removed, or sprinkler system is disabled.

6. Deliveries, Parking, Elevators:

a. Deliveries only at the Polk Street dock, and pre-coordinated with the COR. At time of delivery: Provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials through public corridors during low patient times between 6 PM through midnight, concluding by 6 AM the following day.

b. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

c. Contractor shall use freight elevators. Do not move materials and employees in passenger elevators without written approval of the COR.

7. The contractor shall provide a construction dumpster with a locked surrounding safety fence, at a location submitted to and approved by the COR, at the Polk Street Dock. Pavement shall be protected from damage of loading and unloading the dumpster, and dumpster weight.

a. Provide recycling and receipts from the salvage / disposal service in compliance with VA GEMS Policy (and Chicago Code).

b. No trash, used packaging, or construction spoils shall be stored in the work area. Never use dumpsters other than those you have rented for this work.

Severe penalties, including potential criminal charges may be levied for use of government-rented or owned containers, or those of other contractors.

c. Trash removal from the work area shall be within gondolas which have sealed covers (completely enclosed), and during non-business hours, via the freight elevators.

8. No on-site office or storage container shall be allowed. Provide “just-in-time” delivery and pickup of materials, tools, and equipment. Coordinate with the COR for staging within the area of work.

9. No music radios.

10. Two-way communication radios are allowed where transmit/receive frequencies are approved by the COR (will not disrupt any hospital system). For approval, the contractor must submit manufacturer and Federal Communications Commission (FCC) data certifying that their use will not interfere with any other electrical or electronic device.

11. Before starting work the contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described elsewhere in this section.

12. VA reserves the right to close or shut down the project site and ask Contractor’s employees off the premises in the event of a civil emergency or operational requirement. The Contractor may return to the site only with the written approval of the COR

13. Compatible system procurements shall include the following:

A. Locks and Keys: Temporary and permanent locks of any type, such as padlock, cabinet, or door hardware shall be compatible with Best® 7-pin, F-keyway, interchangeable core. Prior to commencement of work, the contractor shall provide VA with blank cores; quantity matching the number of openings planned.

VA shall then provide construction coring, and a key for same to the General Contractor, who will sign acknowledgement and receipt and responsibility for the key until returned to the VA COR. Final pinout and keying shall be provided by

VA.

B. Exit Signs: All exit signs shall be City of Chicago approved products with red letters, on white edge-lit LED units with white trim finish, which are single or double-faced, or recessed or surface-mounted (VA to select from full line submittal).

C. Building Automation: Components, programming and start up: provide a complete and compliant Open Source BACnet communications protocol for Building Automation and Control.

14. Sole Source Procurement, the General Contractor shall provide the following sole source procurements for the following special systems:

A. Fire Alarm: Components, programming, and start up: Siemens.

Part 7: Asbestos Abatement

Provide Asbestos Abatement (The VA shall provide asbestos air monitoring). Only firms and individuals currently holding licensure and certification for performing this type of work in compliance with city, state, and federal laws applicable to this type of work shall be employed in performing it.

1. Contractor designated competent safety manager shall be licensed or certified to lead and perform compliance management and reporting in accordance with applicable city, state, and federal laws for this type of work. The contractor shall submit all licenses and certifications required for this type of work prior to the Kickoff meeting.

2. The contractor shall erect a dust-tight containment, establish HEPA air filtration, coordinate with the ACM abatement monitoring contractor retained by VA, establish and gain approval of a plan of action to completion, conduct selective demolition, allowing their ACM abatement team access to previously hidden materials in order to test, remove, and dispose of insulation covering domestic water pipe, composite panels of the walk-in refrigerator, and associated piping, motors, etc., composite flooring, including mastic.

3. Collect samples of, and test representative building materials planned for demolition including, but not limited to: Plaster, floor mastic, vinyl composition floor tile, fireproofing, mechanical and acoustic insulation, and other materials which in your professional judgment are prudent to assess.

a. Test all areas as noted above.

b. Asbestos is known in the floor mastic, floor tiles and pipe insulation.

4. Dispose of all ACM in compliance with city, state, and federal laws applicable to this type of work.

5. Collect material samples of each constituent suspected of being ACM, and analyze

it. For certain small quantities, it is more economic to glovebag and remove any suspected material slated for demolition, or potentially impacted by construction activity.

6. Erect a containment for the room. Perform glovebag removal and disposal where appropriate. Perform mass demolition and abatement of the ceiling and lights – leaving at least one light suspended from above for continuation of work/safety, remove the walk-in refrigerator system in its entirety, remove the walls (plaster and or GWB), all pipe insulation suspected of being ACM, or in disrepair – and reinsulate it using pre-formed pipe insulation and all-weather jacketing (including labeling).

7. Immediately after removal of the ceiling, the fire sprinkler system of the room shall be modified by a licensed fire sprinkler contractor, turning all heads upward (as typical of demolition work).

8. Prior to demolition, and prior to disconnection of smoke detectors, establish uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work, whenever demolition occurs, ceiling tiles are removed, or the sprinkler system is disabled.

9. Minimum requirements include:

A. Close coordination with the VA Industrial Hygienist, Safety Manager, project COR, and also the ACM abatement air monitoring contractor retained by VA.

B. Minimize the production of water, and ensuring it is continually cleaned up when spilled or accumulated.

C. Assuring that the activity shall not adversely affect any VA employee, visitor, or patient.

D. Enclosure of substantive vertical and horizontal support of 6 mils (0.006) polyethylene sheeting.

E. Continuously maintain negative pressure within the containment as long as it is in place.

F. Vacuum work area using HEPA-filtered equipment.

10. Provide all records and reports produced and required of this activity.

11. Construction Waste Diversion Reports are required for every dumpster removed from every construction site in Chicago – including this VA facility. Provide these reports to VA COR immediately after the waste hauler removes each dumpster to comply with VA GEMS Policy.

12. No construction dumpster onsite.

13. All work shall conform to and be measured by compliance with:

A. Title 29 CFR 1910.1001, 29 CFR 1926.1101, 40 CFR 61, and 40 CFR 763, EPA Appendix E to Subpart E (AHERA, ASHARA, NESHAP, OSHA, etc.)

(http://www.epa.gov/asbestos/asbestos-laws-and-regulations )

B. VHA Directive 2010-036, Asbestos Management Program (2010)

(http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2279 )

C. VA Construction Safety and Infection Control Policies.

(http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2448 )

D. Codes, Standards, and Executive Orders (Topic 1 document) found at:

http://www.cfm.va.gov/til/cPro.asp

E. All requirements elaborated in the contract documents.

F. Minimum industry standards for quality of products and workmanship.