S04 - Pre-Bid Site Visit Agenda - 515-23-101.pdf
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- Attached to
- Z1DA--Renovate Audiology 515-23-101
- Solicitation number
- 36C25025B0019
About this file
This document is a Pre-Bid Site Visit Agenda for a VA construction project to renovate the Audiology department at the Battle Creek, MI VAMC. The solicitation (No. 36C25025B0019) is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside acquisition with a project cost between $5-10 million and a 500-calendar-day completion timeline. Key details include a bid submission deadline of May 6th, 2025 at 2:00 PM ET, NAICS code 236220 with a small business size standard of $45 million, and applicable requirements such as the Buy American Act and Davis-Bacon wage determinations.
The agenda outlines critical procurement information, including that bidders must verify SDVOSB status through the SBA, submit questions in writing by April 16th, 2025, and ensure compliance with federal reporting requirements like the annual VETS-4212 form. The bid opening will be held at the Battle Creek VAMC, and prospective bidders are advised that the site visit's purpose is to help them understand the work conditions and project scope. All solicitation documents and amendments will be posted exclusively on the Contract Opportunities (SAM.gov) website.
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PRE-BID SITE VISIT AGENDA
Date: April 9, 2025, Time: 11:00 AM
Project# 515-23-101 – Renovate Audiology
SOLICITATION NO. 36C25025B0019
1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.
2. Contracting will review the following:
• The solicitation, plans, and specifications are located at Contract Opportunities (https://sam.gov/) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.
• The magnitude of cost for this project is between $5,000,000.00 and $10,000,000.00. The completion time for the project is 500 calendar days from receipt of the Notice to Proceed.
• In accordance with Public Law 109-461 and VAAR clause 852.219-73 this is a Service-Disabled Veteran Owned Small Business set-aside acquisition. Verification of SDVOSB status will be done via the Small Business Administration (SBA) Veteran Small Business Certification (https://veterans.certify.sba.gov/) at the time of award. Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.
• NAICS code 236220 - Commercial and Institutional Building Construction applies with a Small Business Size Standard of $45.0 Million.
• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email terrance.deininger@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is April 16th, 2025.
• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.
• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.
• Bids must be received by no later than May 6th, 2025, at 2:00 PM ET. The Bid Opening will be held at the Battle Creek, MI VAMC, 5500 Armstrong Rd., Bldg 9, Conf Rm 106. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies.
• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.
• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.
• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.
https://sam.gov/
3. COR will discuss the following as needed:
• Scope of work on the project
• Reference drawings
• VA specifications
• Parking/Storage during construction
4. Site visit to follow, sign-in sheet is attached.
Terrance Deininger Contracting Specialist
Cc: Solicitation file; COR
| PRE-BID SITE VISIT AGENDA |
| Date: April 9, 2025, Time: 11:00 AM |
| 2025-04-09T12:14:32-0400 | |
| TERRANCE DEININGER |
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