36C25023R0243 Request for SF-330.docx

SUBJECT*

Request for SF-330's AE Install Heat Exchanger East Side of Building #1 - Project#610A4-22-204

GENERAL INFORMATION

Fort Wayne, IN 46805

Fort Wayne IN

CONTACT INFORMATION

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contract Specialist Kenyon E. Dulaney kenyon.dulaney@va.gov 614-969-8804

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

STATEMENT OF WORK FOR AE SERVICES

Date: 10 February 2022 Project: 610A4-22-204 Install Heat Exchanger for ES B#1

1. Scope of Work A. The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to install a Heat Exchanger on the East Side of Building #1 at VA Northern Indiana Health Care System, Fort Wayne Campus, 2121 Lake Ave, Fort Wayne, IN 46805. The design will include Schematic Design, Design Development, Construction/Bid Documents, and Construction SOW per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications and Cost Estimates. The Heat Exchanger shall be designed to accommodate the following functions based on the guides, manuals and planning criteria located here Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov):

1. Design a heat Exchanger and riser that will service the VAV Boxes on the 4th floor East side of the Fort Wayne VA Medical center.

2. Install a Heat Exchanger and Riser on the East Side of Building #1

i. This system will service the VAV Boxes on 4th floor East side. This system will not turn off when the temperature rises over 50 degrees. This will allow simultaneous heating and cooling of areas required by the HVAC Design manual.

ii. The system will be designed and installed in accordance with all applicable Design guides in the TIL Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov).

iii. Replace exhaust fans EF-1 and EF-2 on the 4th floor in accordance with all applicable Design guides in the TIL.

B. Special items to consider for this project:

1. The A/E will inspect to determine areas to be remediated.

i. The abatement of all disturbed/frangible asbestos in the area shall be included in the design.

C. The Schematic Design shall include a comprehensive study, inspection and report of the existing project area conditions, which shall include: HVAC, electrical, architectural components, plumbing, fire protection, asbestos, etc.

D. The abatement of all disturbed/frangible asbestos in the area shall be included in the design.

E. A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration.

F. A/E shall develop and provide schedules of equipment and furniture necessary to activate and operate the room/areas located in the project area.

G. A/E will complete Indiana State Historical Preservation Office Review.

H. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. All work shall be coordinated with upcoming and current project to prevent any duplication of efforts. A/E design is to comply with the following:

1. Construction & Facilities Management (CFM) Sustainable Design Program and applicable sections of the Sustainable Design Manual, May 2014 available at http://www.cfm.va.gov/til/sustain.asp.

2. NFPA, OSHA, ANSI, JCAHO, NEC, EPA, VA and VA NIHCS regulations and standards as well as other applicable Federal Code requirements per PG-18-3 Design and Construction Procedures available at https://www.cfm.va.gov/TIL/cPro.asp.

3. Applicable sections of VA publications, "Planning Criteria for Medical Facilities", H-08-9; and "Equipment Guide List", H-08-5

4. VA Design Guides PG-18-12, Design Manuals PG-18-10, and Space Planning Criteria PG-18-9, which are available on the VA Technical Information Library at http://www.cfm.va.gov/til/. Additionally, the A/E shall incorporate ‘HVAC System Controls and Design Considerations’ (June 2009) and ‘VISN 11 Sustainability Issues with Design’ (Jan 2012) into design, and NFPA 101 Life Safety Code.

5. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E, including any necessary adaptations. VA Construction Standards JH-08-3,VA HVAC Design Manual, VA Sustainable Design Manual, and, ASHRAE Standards (current edition), shall apply to specific design requirements. Particular attention is called to CD4, "Symbol Identification of Contract Drawings", and CD5, "Contract Drawings Requirements". Equipment symbols shall be in accordance with Handbook H-08-6, "Standard Drawing Details". Handbook H-08-4 shall be utilized to the greatest extent practicable.

6. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

7. The A/E shall design all systems to maximize energy conservation and comply with requirements of VA HVAC Design Manual, VA Sustainable Design and Energy Reduction Manual, and ASHRAE Standards (latest edition).

I. The project is to provide all necessary modifications and additions to VA NIHCS existing building structure, mechanical, electrical and plumbing work.

J. A/E shall be responsible to review existing conditions to locations planned for development. Existing drawings of Building 1 are on file at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR.

K. The VA will employ a third party commissioning agent to certify the design and construction of meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met.

L. A/E shall be required to provide a computerized model of Building 1 using the most recent Revit BIM and AutoCAD systems at each stage of the design phase to adequately represent material, site conditions, etc.

M. A/E shall develop a phasing plan and also develop deduct bid alternates up to 10% of the total construction cost for project award which will be based on available funding for construction of $616,000.

2. General A. The A/E will be given the appropriate orientation by the VA NIHCS offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified.

B. A/E discussion with the VA NIHCS personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc.

C. There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) one of which will be a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, project bid alternates, and Construction Statement of Work.

D. Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VA NIHCS. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation.

E. The A/E shall develop the project utilizing most recent version of Revit and Building Information Modeling “BIM” to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date the A/E shall submit to the VA a list of the submitted files that shall include; 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction.

F. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, the most recent version of Revit BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

G. For preparation of construction specifications, the A/E will provide specifications in "Word" format and “pdf” format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet.

3. Schedule & Submission Requirements

Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates.

The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days.

VA Review of 35% (SC)

VA Review of 65% (DD)

VA Review of 95% (CD)

VA Review of 100% CDBS

Deliver Final Construction Document Bid Set

Design Schedule is 254 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract.

4. Construction Period Services A. Contract Procurement

a. Attend contractor’s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required.

b. Attend one pre-construction meeting after award of contract.

B. RFI/Submittal Review

a. The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within twenty-one (21) calendar days after receipt.

b. All RFIs relating to construction or design questions will be answered within seven (7) calendar days.

c. Submittals and RFI’s submitted during Construction will be answered within five (5) calendar days.

C. Site Visits

a. The A/E shall provide site visits as requested by the COR as noted below:

i. One (1) visit for the pre-bid conference.

ii. One (1) visit for the pre-construction conference.

iii. Four (4) visits for general construction inspection/progress.

iv. One (1) visits for final inspections.

b. A/E to provide other construction phase services as defined in signed contract.

D. Misc.

a. The A/E shall review and answer all RFI’s submitted by the contractor.

b. A/E to participate in weekly telephonic project meetings with the VA and contractor.

E. As-Built Drawings

a. The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. Record Drawings are to include all addendums, field modifications, and bulletins issued by the VA/AE during construction. The changes shall be incorporated into the final BIM Model with the revision documented on the title block as appropriate. The A/E will incorporate all project drawings and changes into the master VA record set of drawings. An electronic Revit BIM and AutoCAD model of the Record Drawings is to be submitted to the COR on CD-ROM, in both Revit and PDF formats. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (2 sets); (1) ½ size sets, (1) Full size sets. As well as (1) Electronic Copy. Provide final specifications in editable format for the future use by the VA. A/E will provide the VA a listing of actual finishes used to the VA at the completion of the project. Listing will include required information for the VA to procure items listed for patching and future use. Record drawings will include actual products used for finishes in the finish schedule.

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