Attachment III - Additional Questions and Responses rev.pdf

Revised Additional Questions and Answers

5 March 2025 Page 1 of 11

1. GI004 ICRA keynote 1 mentions wall type B; however, details show walls type A-C. Please confirm wall types A and C do not apply on this project or clarify the location of ICRA walls A and C.

Drawing sheet GI004 updated to show type A wall types are to be used for every ICRA.

2. GI0004 appear to be missing ICRA wall at Office MA-CPAC 200. Please clarify if it will be needed and if there is any other ICRA scope not shown on drawings.

GI004 updated to show the ICRA wall for MACPAC 200. All ICRA’s now shown on the plans.

3. A101 keynote 3 mentions patching and restoring applied fireproofing; however, this note is not shown anywhere on the plans. Please clarify the location and the extent of patching and restoring applied fireproofing that will be required on this project.

Sheet A101 Keynote 3 changed to “PATCH AND RESTORE APPLIED FIREPROOFING

TO REQUIRED THICKNESS. ESTIMATE SQ FT FOR PATCHING AND RESTORING

APPLIED FIREPROOFING AT 30 SQ FT +/- 10%.”

4. The project scope will require coring through the existing slab. Please clarify the construction of the existing slab, including the thickness and if any x-ray/GPR scanning will be required prior to coring.

Concrete with reinforcement, 4-6” typical.

5. PD101 and P101 show the demolition and the rework of below slab plumbing that will require work above the 1st floor ceiling. Please provide a plan or description outlining ceiling types in affected areas on the 1st floor.

First floor ceiling is ACT in the offices below and ACT and then a plaster ceiling before the deck in the Hallway. There should be no work in the hallway.

6. Page A201 keynote A11 mentions to patch all holes in concrete to meet fire resistance. Please provide floor infill detail to patch the floor after plumbing pipe removal.

The means and methods will ultimately be determined by the selected contractor. Please reference attached UL detail C-AJ-0070 for floor infill detail.

7. The RCP Graphic Legend on A102 shows ---B-- to represent window blinds; however, this symbol is not shown anywhere on the RCP. Please confirm no window blinds on this project or clarify which windows will receive window blinds and provide window blind specs.

Sheet A201 was updated and the reference to window blinds in the legend was removed.

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8. A201 keynote A4 mentions digital graphics. Please clarify the location and who will provide and who will install digital graphics. If by GC, please provide specs for digital graphics.

Sheet A201 updated and note A4 was removed

9. A201 keynote A13 mentions sloping floor to drain. Please provide detail to show how to slope a suspended concrete slab to drain, including the extent of the raised/sloped floor outside of the toilet room in the Corridor.

Sheet A201 note A13 updated to “NEW FLOOR DRAIN. SLOPE FLOOR TO DRAIN W/

MAX PITCH OF 1/8” PER FT.”

10. Please provide systems furniture installation instructions that detail GC’s exact scope associated with system furniture.

GC to make final connection to furniture.

11. Please confirm electrical and data outlets in systems furniture will be furnished and installed by others (or come prewired) [NIC for GC].

Contractor to make final connection to furniture.

12. A701 Interior finish Legend shows Epoxy paint EC1, but the location is not indicated on any of the drawings. Please clarify the location of EC1.

Sheet A701 updated and note regarding epoxy paint was removed.

13. The specification section 09 06 00 omits numerous finishes. Please provide an updated spec that outlines the finishes required on this project (e.g., interior wood doors, grout, epoxy paint, etc.)

Finishes are on finish legend Sheet No A701.

14. Has the owner performed a baseline air quality test/survey in each phase of the project? IF this has not been performed, will the owner require the contractor to perform baseline air quality surveys at each location/phase of the project as well as at fresh air intakes of the associated AHU systems associated with the project?

Part 1: No Part 2: Test and Balance must be performed at the end of the project. Refer to spec 23 05 93 paragraph 1.4E which states “Prior to request for Final or Partial Final inspection, submit completed Test and Balance report for the area with noted critical paths.””

15. Do we need to include CPIH in our cost?

Monitoring by the CPIH, Contractor Professional Industrial Hygienist, is required for abatement. Monitoring will also be performed by the VA per spec 02 82 11 paragraph 1.5.2 and paragraph 1.6.1 C3.

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16. Provide appliance specifications that is to be provided by the GC.

Fire alarm appliances shall be compatible with equipment on site, and follow E001 general note D, and fellow their respective spec section.

17. Please confirm owner-furnished items have been ordered and already have defined delivery dates.

Furnished items have not been ordered. Interior design is in contact with a vendor.

18. Please confirm who the Cx firm is that is contracted by the VA.

The Cx firm has not been contracted yet.

19. Please provide detailed drawings of the signage required for this project.

Only temporary signage required in this contract, final signage provided by VA.

20. What is the approximate duration between issuing the award and issuing the NTP?

This is contingent on pre-con scheduling and contractor’s submittal process and timeline.

21. What is the selection for the LVT1 flooring?

LVT1 basis of design was Taj Flooring, Wavelength, color Chia, 7” x 48” 5mm thick square edge. LVT will be chosen via samples provided to the VA during the submittal process.

22. Please provide locations for SF1.

Sheet A701 has been updated and references to SF1 have been removed.

23. Per Note T on E001, "All work associated with voice, data, CCTV, CATV, nurse call, wi-fi, public address, security access, is to be provided by the owner." Is the GC responsible for installing the provided hardware (i.e. video cameras, WAPs, etc) or does the owner have a separate contract with an installer?

The contractor is responsible for all voice, data, cctv, nurse call, security, and fire alarm cabling. The owner’s vendor will install the cubicles and then the contractor will finish running the cabling systems. VA to install cameras, WAPS.

24. Not all of the "New Work Keyed Notes" are shown within the drawing on T101. Please confirm if this is accurate

All notes referenced on T101 are accounted for. Notes 1,2,3,4,5,6,7,10,11,12,13 are in 2:

Telecommunications-Enlarged TR 221 Plan. Notes 8,9,14 are in 1: Telecommunications- Second Floor- New Work- Systems.”

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25. The Solicitation states the offeror is to acknowledge all amendments prior to the bid opening. It has also been stated to acknowledge all amendments with our bid submission. Please clarify if we need to send in all amendments signed prior to submission as well as acknowledge them in our submission.

Amendments may be acknowledged by submitting each Amendment page individually (ex.

1), or corporately, by acknowledging all on one pg. (ex. 2), but they must be submitted with the Bid pkg, not prior to or separately.

Ex. 1

Ex. 2

26. Regarding the contract requirements for annual seasonal influenza vaccinations, please clarify whether the current policy allows for a religious exemption.

The Influenza Vaccine Requirement under VHA Directive 1192.01 will remain in place at the Contract level. However, the availability of waivers is not the responsibility of the Government and remain at the level between Employer and its subsequent Employees, as this is not a Personal Services Contract. However, the requirements for personnel whom employers grant a waiver, will be required to wear face masks while in the Medical Center during the flu season (01 Dec 20XX - 31 Mar 20XX).

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27. Regarding the contract requirements for annual seasonal influenza vaccinations, please clarify whether the current policy allows for any exemption.

Please refer to Question 26 response.

28. If yes to the previous question, please list all exemptions to the contract requirement for annual season influenza vaccinations.

29. Regarding the contract requirements for annual seasonal influenza vaccinations, if exemptions are permitted, please provide detailed information on the process, including:

specific documentation or forms required from contractors seeking exemption, the approval process and any associated deadlines, and any implications for site access or contractual compliance if an exemption is granted.

30. Will a dumpster be permitted to be stored in this location (Red Box)?

Yes.

31. If the answer to the previous question is yes, please specify the amount of space allocated for a dumpster.

The space available starting from the NW corner heading north is 35’, then 36’ east, and then ending at the corner of the canopy to the back entrance.

32. If a trash chute is used to remove demoed materials, will a dumpster be permitted to be stored in this location (Red Box)?

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33. If the answer to the previous question is no, please provide an acceptable location to store a dumpster for a trash chute.

See previous response.

34. Please confirm if any areas outside of Building 15 can be fenced off.

Areas around a dumpster with a trash chute must be fenced off. Other area of construction around the building must also be fenced off, i.e. Removing a window, to protect the general public.”

35. Please confirm if any areas outside of Building 15 need to be fenced off.

Areas around a dumpster and the trash chute, or where access needs to be restricted must be fenced off.

36. If the answer to the previous question is yes, please specify the areas that need to be fenced off.

Areas around a dumpster, a trash chute, laydown yard as needed must be fenced off.

37. If a trash chute is used in this location, please indicate if any areas will need to be fenced off (Red Box)?

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38. If the answer to the previous question is yes, please identify the areas.

39. If a dumpster is used in this location, please indicate if any areas will need to be fenced off

(Red Box)?

40. If the answer to the previous question is yes, please identify the areas.

41. Please confirm if the green dot represents a location of temp. power that is currently in

5 March 2025 Page 8 of 11 place that we will be able to connect to for the temporary office.

Green dot is temp power. It is not connected currently but we are working with Duke to get that completed before project start. W

42. If the answer to the previous question is no, please identify where we can pull power from for the temporary office?

43. Asbestos inspection at Homogenous Area D-15-01 (Joint Compound on Sheetrock Walls) recommends to “Bulk Sample Individual Walls Prior to Disturbance,” please conduct Bulk Sampling on the 2nd Floor Walls?

Bulk sampling was not performed by VA

44. Please provide an approximate quantity of asbestos found in Joint Compound on the 2nd Floor Sheetrock Walls in the specifications Section 02 82 11 1.1.2?

Rooms 220, 221, 222, 219, 218, 218C, 218B, 218A, 214, 212A, 212, 207, 208A, 208, and 209 all have yellowed mud and are original walls. Bulk sampling was not performed for confirmation.

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45. If the VA does not provide bulk sampling or an approximate quantity of asbestos found in joint compound, please confirm any additional asbestos abatement required on asbestos found in Joint Compound on the 2nd Floor Sheetrock Walls be handled though a change order and contract modification.

Additional work will be performed through a change order and contract modification.

46. Please confirm the variations in quantity of ACM referenced in Section 02 82 11 1.2 are solely referring to those quantities addressed in the extent of work within Section 02 82 1.1.2.

Yes, minor variations of +/-5% according to the quantities found in 02 82 11.

47. If the answer to the previous question is no, please provide any additional areas to be included in the Extent of Work.

48. Please provide any additional quantities to be included in the Extent of Work.

Rooms 220, 221, 222, 219, 218, 218C, 218B, 218A, 214, 212A, 212, 207, 208A, 208, and 209 all have yellowed mud and are original walls. Bulk sampling was not performed for confirmation.

49. When the ceiling is removed in each phase, will plastic sheeting need to be placed from the ceiling to the deck above at the existing walls that will be used to create an ICRA barrier between Phases?

50. If using temporary plastic wall panels such as STARC panels or EdgeGuard Wall Panels, can we use them up to the ceiling and then use plastic sheeting to go from the ceiling to the deck above to work around any plumbing, electrical, or HVAC that may be in the way?

51. Please provide the existing ceiling height where temporary ICRA Barrier Walls are shown in the drawings (Key Value 1 – Drawing No. GI004).

8’2” and 8’11”

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52. If required, please specify any required brands of video surveillance cameras to be used in this project.

Not required, installed by VA after. See E001 Note T.

53. If no specific brand is provided for question 52, please confirm any brand of video surveillance that meets requirements is acceptable.

54. For the two solicitations in Asheville, NC, we have the option to submit our bid via mail, email, or hand delivery. If we choose to hand-deliver our bid, would it be acceptable to submit our bid breakdown (Attachment A) electronically on the day of the bid opening?

Finalizing a price a day in advance can be challenging, as we often receive last-minute numbers from subcontractors. It would also be time-consuming for the individual traveling to deliver the bid to manually update all the figures before submission.

In accordance with 14.301 Responsiveness of Bids:

(a) To be considered for award, a bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing and maintain the integrity of the sealed bidding system.

(b) Facsimile bids shall not be considered unless permitted by the solicitation (see 14.202-7).

(1) Bids should be filled out, executed, and submitted in accordance with the instructions in the invitation. If a bidder uses its own bid form or a letter to submit a bid, the bid may be considered only if-The bidder accepts all the terms and conditions of the invitation; and

(2) Award on the bid would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the invitation.

(c) Bids submitted by electronic commerce shall be considered only if the electronic commerce method was specifically stipulated or permitted by the solicitation.

https://www.acquisition.gov/far/part-14?searchTerms=14&FAR_14_202_7

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