Additional Questions and Responses.pdf

36C24625B0007 Renovate Bldg. 15 2nd Floor

Additional Questions and Answers

5 March 2025 Page 1 of 11

1. GI004 ICRA keynote 1 mentions wall type B; however, details show walls type A-C. Please confirm wall types A and C do not apply on this project or clarify the location of ICRA walls A and C.

The ICRA will need to be from the floor to the Deck.

2. GI0004 appear to be missing ICRA wall at Office MA-CPAC 200. Please clarify if it will be needed and if there is any other ICRA scope not shown on drawings.

It is needed. All other ICRA’s are as shown.

3. A101 keynote 3 mentions patching and restoring applied fireproofing; however, this note is not shown anywhere on the plans. Please clarify the location and the extent of patching and restoring applied fireproofing that will be required on this project.

This is a General Demolition Note. This will be exposed once Demolition has started.

4. The project scope will require coring through the existing slab. Please clarify the construction of the existing slab, including the thickness and if any x-ray/GPR scanning will be required prior to coring.

Concrete with reinforcement, 4-6” typical.

5. PD101 and P101 show the demolition and the rework of below slab plumbing that will require work above the 1st floor ceiling. Please provide a plan or description outlining ceiling types in affected areas on the 1st floor.

First floor ceiling is ACT in the offices below and ACT and then a plaster ceiling before the deck in the Hallway. There should be no/minimal work in the hallway.

6. Page A201 keynote A11 mentions to patch all holes in concrete to meet fire resistance. Please provide floor infill detail to patch the floor after plumbing pipe removal.

The means and methods will ultimately be determined by the selected contractor. Please reference attached UL detail C-AJ-0070 for floor infill detail.

7. The RCP Graphic Legend on A102 shows ---B-- to represent window blinds; however, this symbol is not shown anywhere on the RCP. Please confirm no window blinds on this project or clarify which windows will receive window blinds and provide window blind specs.

Drawing 201. No Window blinds.

8. A201 keynote A4 mentions digital graphics. Please clarify the location and who will provide and who will install digital graphics. If by GC, please provide specs for digital graphics.

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Digital graphics have been removed from scope.

9. A201 keynote A13 mentions sloping floor to drain. Please provide detail to show how to slope a suspended concrete slab to drain, including the extent of the raised/sloped floor outside of the toilet room in the Corridor.

If directed by COR, additional drawing documentation can be provided to contractor post award.

10. Please provide systems furniture installation instructions that detail GC’s exact scope associated with system furniture.

GC to make final connection to furniture.

11. Please confirm electrical and data outlets in systems furniture will be furnished and installed by others (or come prewired) [NIC for GC].

Contractor to make final connection to furniture.

12. A701 Interior finish Legend shows Epoxy paint EC1, but the location is not indicated on any of the drawings. Please clarify the location of EC1.

Epoxy Paint is not used on this project.

13. The specification section 09 06 00 omits numerous finishes. Please provide an updated spec that outlines the finishes required on this project (e.g., interior wood doors, grout, epoxy paint, etc.)

Finishes are on finish legend Sheet No A701.

14. Has the owner performed a baseline air quality test/survey in each phase of the project? IF this has not been performed, will the owner require the contractor to perform baseline air quality surveys at each location/phase of the project as well as at fresh air intakes of the associated AHU systems associated with the project?

Part 1: No Part 2: Test and Balance must be performed at the end of the project.

See spec 23 05 93 1.4.E

15. Do we need to include CPIH in our cost?

Monitoring is required for abatement. Third party monitoring will also be performed by the VA. See spec 02 82 11 1.5.2 and 1.6.1.C.3

16. Provide appliance specifications that is to be provided by the GC.

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Appliances shall be compatible with equipment on site, and follow E001 general note D, and fellow their respective spec section.

17. Please confirm owner-furnished items have been ordered and already have defined delivery dates.

No.

18. Please confirm who the Cx firm is that is contracted by the VA.

Not ordered yet.

19. Please provide detailed drawings of the signage required for this project.

Only temporary signage required in this contract, final signage provided by VA.

20. What is the approximate duration between issuing the award and issuing the NTP?

This is contingent on pre-con scheduling and contractor’s submittal process and timeline.

21. What is the selection for the LVT1 flooring?

LVT1 is to be Taj Flooring, Wavelength, color Chia, 7” x 48” 5mm thick square edge.

22. Please provide locations for SF1.

This has been mislabeled. SF1 should be LVT1. LVT1 is to be Taj Flooring, Wavelength, color Chia, 7” x 48” 5mm thick square edge.

23. Per Note T on E001, "All work associated with voice, data, CCTV, CATV, nurse call, wi-fi, public address, security access, is to be provided by the owner." Is the GC responsible for installing the provided hardware (i.e. video cameras, WAPs, etc) or does the owner have a separate contract with an installer?

The contractor is responsible for all voice, data, cctv, nurse call, security, and fire alarm cabling. The owner’s vendor will install the cubicles and then the contractor will finish running the cabling systems. VA to install cameras, WAPS.

24. Not all of the "New Work Keyed Notes" are shown within the drawing on T101. Please confirm if this is accurate

Every new work keyed note is accounted for on sheet T101.

25. The Solicitation states the offeror is to acknowledge all amendments prior to the bid opening. It has also been stated to acknowledge all amendments with our bid submission. Please clarify if we

5 March 2025 Page 4 of 11 need to send in all amendments signed prior to submission as well as acknowledge them in our submission.

Amendments may be acknowledged by submitting each Amendment page individually (ex.

1), or corporately, by acknowledging all on one pg. (ex. 2), but they must be submitted with the Bid pkg, not prior to or separately.

Ex. 1

Ex. 2

26. Regarding the contract requirements for annual seasonal influenza vaccinations, please clarify whether the current policy allows for a religious exemption.

The Influenza Vaccine Requirement under VHA Directive 1192.01 will remain in place at the Contract level. However, the availability of waivers is not the responsibility of the Government and remain at the level between Employer and its subsequent Employees, as this is not a Personal Services Contract. However, the requirements for personnel whom employers grant a waiver, will be required to wear face masks while in the Medical Center during the flu season.

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27. Regarding the contract requirements for annual seasonal influenza vaccinations, please clarify whether the current policy allows for any exemption.

The Influenza Vaccine Requirement under VHA Directive 1192.01 will remain in place at the Contract level. However, the availability of waivers is not the responsibility of the Government and remain at the level between Employer and its subsequent Employees, as this is not a Personal Services Contract. However, the requirements for personnel whom

28. If yes to the previous question, please list all exemptions to the contract requirement for annual season influenza vaccinations.

The Influenza Vaccine Requirement under VHA Directive 1192.01 will remain in place at the Contract level. However, the availability of waivers is not the responsibility of the Government and remain at the level between Employer and its subsequent Employees, as this is not a Personal Services Contract. However, the requirements for personnel whom

29. Regarding the contract requirements for annual seasonal influenza vaccinations, if exemptions are permitted, please provide detailed information on the process, including:

specific documentation or forms required from contractors seeking exemption, the approval process and any associated deadlines, and any implications for site access or contractual compliance if an exemption is granted.

The Influenza Vaccine Requirement under VHA Directive 1192.01 will remain in place at the Contract level. However, the availability of waivers is not the responsibility of the Government and remain at the level between Employer and its subsequent Employees, as this is not a Personal Services Contract. However, the requirements for personnel whom

30. Will a dumpster be permitted to be stored in this location (Red Box)? Yes.

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31. If the answer to the previous question is yes, please specify the amount of space allocated for a dumpster.

Sufficient space to protect staff/visitors from debris from the chute.

32. If a trash chute is used to remove demoed materials, will a dumpster be permitted to be stored in this location (Red Box)? Yes.

33. If the answer to the previous question is no, please provide an acceptable location to store a dumpster for a trash chute.

See previous response.

34. Please confirm if any areas outside of Building 15 can be fenced off.

Areas around a dumpster with a trash chute must be fenced off. Other area of construction must also be fenced off.

35. Please confirm if any areas outside of Building 15 need to be fenced off.

Areas around a dumpster and the trash chute, or where access needs to be restricted must be fenced off.

36. If the answer to the previous question is yes, please specify the areas that need to be fenced off.

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Areas around a dumpster, a trash chut, laydown yard as needed must be fenced off.

37. If a trash chute is used in this location, please indicate if any areas will need to be fenced off (Red Box)?

Sufficient area around the chute to prevent possible injury to staff/visitors/personnel.

38. If the answer to the previous question is yes, please identify the areas.

Sufficient area around the chute to prevent possible injury to staff/visitors/personnel.

39. If a dumpster is used in this location, please indicate if any areas will need to be fenced off (Red Box)?

Sufficient area around the chute/dumpster to prevent possible injury to staff/visitors/personnel.

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40. If the answer to the previous question is yes, please identify the areas.

Sufficient area around the chute/dumpster to prevent possible injury to staff/visitors/personnel.

41. Please confirm if the green dot represents a location of temp. power that is currently in place that we will be able to connect to for the temporary office.

Green dot is temp power. It is not connected currently but we are working with Duke to get that completed shortly.

42. If the answer to the previous question is no, please identify where we can pull power from for the temporary office?

43. Asbestos inspection at Homogenous Area D-15-01 (Joint Compound on Sheetrock Walls) recommends to “Bulk Sample Individual Walls Prior to Disturbance,” please conduct Bulk Sampling on the 2nd Floor Walls?

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Bulk sampling was not performed by VA

44. Please provide an approximate quantity of asbestos found in Joint Compound on the 2nd Floor Sheetrock Walls in the specifications Section 02 82 11 1.1.2?

Rooms 220, 221, 222, 219, 218, 218C, 218B, 218A, 214, 212A, 212, 207, 208A, 208, and 209 all have yellowed mud and are original walls. Bulk sampling was not performed for confirmation.

45. If the VA does not provide bulk sampling or an approximate quantity of asbestos found in joint compound, please confirm any additional asbestos abatement required on asbestos found in Joint Compound on the 2nd Floor Sheetrock Walls be handled though a change order and contract modification.

• Additional work will be performed through a change order and contract modification.

46. Please confirm the variations in quantity of ACM referenced in Section 02 82 11 1.2 are solely referring to those quantities addressed in the extent of work within Section 02 82 1.1.2.

Yes.

47. If the answer to the previous question is no, please provide any additional areas to be included in the Extent of Work.

See Previous response.

48. Please provide any additional quantities to be included in the Extent of Work.

Rooms 220, 221, 222, 219, 218, 218C, 218B, 218A, 214, 212A, 212, 207, 208A, 208, and 209 all have yellowed mud and are original walls. Bulk sampling was not performed for confirmation.

49. When the ceiling is removed in each phase, will plastic sheeting need to be placed from the ceiling to the deck above at the existing walls that will be used to create an ICRA barrier between Phases?

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50. If using temporary plastic wall panels such as STARC panels or EdgeGuard Wall Panels, can we use them up to the ceiling and then use plastic sheeting to go from the ceiling to the deck above to work around any plumbing, electrical, or HVAC that may be in the way?

51. Please provide the existing ceiling height where temporary ICRA Barrier Walls are shown in the drawings (Key Value 1 – Drawing No. GI004).

8’2” and 8’11”

52. If required, please specify any required brands of video surveillance cameras to be used in this project.

Not required, installed by VA after. See E001 Note T.

53. If no specific brand is provided for question 52, please confirm any brand of video surveillance that meets requirements is acceptable.

54. For the two solicitations in Asheville, NC, we have the option to submit our bid via mail, email, or hand delivery. If we choose to hand-deliver our bid, would it be acceptable to submit our bid breakdown (Attachment A) electronically on the day of the bid opening?

Finalizing a price a day in advance can be challenging, as we often receive last-minute numbers from subcontractors. It would also be time-consuming for the individual traveling to deliver the bid to manually update all the figures before submission.

In accordance with 14.301 Responsiveness of Bids:

(a) To be considered for award, a bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing and maintain the integrity of the sealed bidding system.

(b) Facsimile bids shall not be considered unless permitted by the solicitation (see 14.202-7).

(c) Bids should be filled out, executed, and submitted in accordance with the instructions in the invitation. If a bidder uses its own bid form or a letter to submit a bid, the bid may be considered only if-https://www.acquisition.gov/far/part-14?searchTerms=14#FAR_14_202_7

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(1) The bidder accepts all the terms and conditions of the invitation; and

(2) Award on the bid would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the invitation.

(d) Bids submitted by electronic commerce shall be considered only if the electronic commerce method was specifically stipulated or permitted by the solicitation.

In accordance with 14.301 Responsiveness of Bids: