528A5-20-502_SOW R1_Boiler Plant Replacement.pdf

SCOPE OF WORK

Project No. 528A5-20-502

Replace Boilers Finger Lakes Health Care System Canandaigua VA Medical Center

400 Fort Hill Avenue Canandaigua, NY 144

GENERAL PROJECT WORK SCOPE DESCRIPTION

Existing Conditions:

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday – Friday 8:00am – 4:30pm. The existing steam boilers and accessories have reached the end of their expected lifespan and are in need to be replaced to ensure the safe, efficient, and reliable functioning of the heating system boiler plant into the future.

Scope of Work:

The general scope of this project is to construct and commission replacement steam boilers and their ancillary equipment. The intent is to provide the new complete boiler system in the building 12 addition, including all piping, equipment, and controls. The new system will be readily switched over to operation without removing the current system. Once the new system is operational, the contents of the original boiler plant will be decommissioned, and equipment and piping not needed will be removed. This will include remediation of hazardous materials. After the original boiler plant equipment is removed, the area will be renovated into a workshop space. The space previously used as a fuel bunker on the east end of Building 12 will be converted to a two-level storage area.

Work includes, but is not limited to, Hazardous Materials, Civil, Structural, Architectural, Fire Protection, Plumbing, Mechanical, Electrical, Communications. Refer to 01 00 00 General Requirements for a more detailed statement of bid.

This project is split into 5 general phases (refer to 01 00 00 General Requirements for more phasing detail)

I. Mobilization II. Demolition of Area Surrounding Existing Boilers 4 & 5

III. Install and Commission New Boiler Plant Equipment IV. Demolition of Existing Boilers 1, 2 & 3 V. Renovate Original Boiler Plant and Fuel Bunker

General Requirements:

A. The contractor shall review the contract documents in their entirety prior to submitting their bid.

a. Pay particular attention to, but not limited to, the following Division 1 specification sections.

i. 01 00 00 General Requirements

1. Statement of Bid

2. Phasing Requirements

3. Photographic Documentation

ii. 01 33 50 Computer Aided Design Coordination Drawings

iii. 01 32 16.15 Project Schedules

iv. 01 35 26 Safety Requirements

v. 01 45 00 Quality Control

vi. 01 45 35 Special Inspections

B. Where incidental work is required to accomplish work shown on the drawings, this work is implied and shall be included as part of the base bid.

C. Prior to any work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR to determine existing conditions.

D. After the work, the existing work areas shall be returned to their original state before final approval shall be given. After the completion of construction, the contractor shall completely clean all surfaces of construction debris.

E. The contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and bring them to the job site. The Canandaigua VA shall not accept deliveries for project purposes.

F. Any non-lead time materials will only be paid for when installed.

G. Any items identified as punch list items will be fixed prior to project closeout.

H. Off tour work may be required to minimize impact to Veterans and employees.

I. The contractor shall warranty all work including for 1 year from the date of acceptance.

Warranty shall include any labor or parts necessary to ensure complete functionality of the new area.

Submittals:

A. The following submittals, at minimum, are to be submitted within 30 days of the notice of award.

a. 100-day project schedule

b. Safety Plan

c. Quality Control Plan

d. Waste Management Plan

e. Boiler Submittal and any other long lead items

Kick-Off meeting will be scheduled 40 days after the notice of award is issued. Notice to proceed will be issued same day starting the period of performance.

B. The contractor shall maintain an accurate excel spreadsheet listing all submittals required.

The worksheet shall be submitted by the contractor and reviewed and re-submitted as necessary.

Autodesk Construction Cloud

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring

Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA

COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party.

No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense.

Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change.

Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Project Duration:

The total project duration for this project is not to exceed 750 days. This includes all processes starting with submission and approval of all submittals and ending with final punch list completion