250244_RFQ_Exhibit_A_SOW_gmedits.docx

RFQ 250244

EXHIBIT A

SCOPE OF WORK

FIRE EXTINGUISHER MAINTENANCE SERVICE

1. GENERAL DESCRIPTION

The Orange County Transportation Authority (OCTA) requires, on an as-needed basis, with no guaranteed usage, inspection, servicing, and repairs for all designated facilities’ fire extinguisher inventory. Depending on extinguisher type and condition at the time of service, a dry chemical, Halon or Halotron fire extinguisher will require one of the following:

· An annual inspection

· A six (6)-year internal maintenance or a hydrostatic test

· CO2 extinguisher annual service or a five (5)-year high-pressure hydrostatic test

2. SERVICE REQUIREMENTS

· Contractor shall provide fire extinguisher recharge services to designated facilities weekly or on an as-needed basis.

· Service shall include leak repairs and the provision of loaner extinguishers for units sent off-site for required testing at no additional cost to OCTA.

· Contractor shall perform an annual walk-through and service fire extinguishers at all listed maintenance bases.

· Annual inspection shall be scheduled by authorized OCTA personnel and shall include annual, six (6)-year, and hydrostatic testing as required by law.

· Inspection service shall include all standard preventative maintenance parts (e.g. O-rings), weighing, inspection and continuity test, hoses, etc.

· Contractor shall coordinate inspection scheduling with the OCTA’s Manager of Facilities Maintenance or the Storeroom Supervisor.

· Item service as required:

X

X

X

3. TYPES OF TESTING

· Annual Inspection Requirements:

· Weigh the extinguisher

· Check the hose or nozzle for obstructions

· Inspect the valve (under the upper handle and inside the discharge port) for obstructions

· Replace the low-pressure seal

· Sound the cylinder to confirm the powder is free-flowing and the extinguisher is properly pressurized

· Six (6) Year Internal Maintenance Requirements:

· Discharge the extinguisher into a recycling system

· Disassemble and clean the extinguisher

· Inspect the interior of the cylinder

· Inspect valve stems

· Replace the collar O-ring

· Refill with proper extinguishing agent and recharge

· Hydrostatic Testing Requirements:

· Discharge into a recycling system

· Fill and pressurize the cylinder to three times its normal operating pressure, or ¾ of the original cylinder test pressure

· Inspect the cylinder under pressure for leaks and structural integrity

· Service the extinguisher in the same manner as a six (6)-year maintenance

4. SERVICE LOCATIONS

Contractor shall provide service at the following OCTA facilities as required:

5. LICENSES/CERTIFICATIONS

· Contractor must maintain, at minimum, a BD license issued by the State of California Fire Marshal. Comment by Georgia Martinez: Spell out

· Failure to provide required licenses/certifications may deem the bidder non-responsive.

6. ADDITIONAL INFORMATION

· Approximate inventory of fire extinguishers:

· The following parts list is provided for informational purposes only and represents parts that may be required for fire extinguishers repair and service:

O-Rings: All Types

Valve stems: All Types

Gauges

Nozzles - Dry Chemical or Halotron

Hoses - Dry Chemical or Halotron, CO2, Wheeled Engines

Hose Bands: All types

Handles – Lower, upper

Halotron, CO2, BC Powder, ABC Powder, D Powder – per pound

7. INVOICING AND PAYMENT REQUIREMENTS

· Invoice Submission

· Invoices must include the following information:

· Purchase Order Number

· Base Location where the service was performed.

· Service date and itemized details of the service.

· Invoice Submission Methods

· Invoices should be submitted via email to:

· VendorInvoices@octa.net

· Payment Processing Delays

· Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.