250244_PM_Correspondence.pdf
PDF 433 KB Posted
- Solicitation number
- 250244
- Issued by
- Orange County, California
About this file
This is project correspondence from the Orange County Transportation Authority (OCTA) Contracts Administration and Materials Management department documenting the procurement planning process for RFQ 250244, Fire Extinguisher Maintenance Service. The solicitation invites qualified firms to provide fire extinguisher maintenance services on an as-needed basis with no guarantee of usage under a two-year contract term. The procurement will be conducted as a Request for Quotes (RFQ) with evaluation based solely on cost as the determining factor. Written questions or clarifications must be submitted by 12 p.m. on April 30, 2026, with written responses to be issued by addendum no later than May 4, 2026. An award will be made to the lowest responsive and responsible firm on a lump sum basis, with approved equals accepted. The correspondence confirms the procurement type as RFQ with contract structure as a blanket purchase order, commodity code 1190 (Fire-Protection Equipment & Supplies), and procurement classification as time and expense.
The total budget for this contract is $55,000.00 over the two-year term, funded through local Measure M sources. An independent cost estimate was received and a requisition (R001047) was approved prior to procurement planning. The evaluation criteria reflect that no firm qualifications, staffing requirements, or detailed work plans are required for this procurement. No retention percentage, prevailing wage requirements, or liquidated damages provisions are specified in the procurement plan. The procurement plan received departmental concurrence from Ashley Huynh, Contract Analyst, and Georgia Martinez, Department Manager of Contracts and Procurement, on March 6, 2026. All firms submitting quotes must certify compliance with Ukraine/Russia-related economic sanctions and applicable Equal Employment Opportunity Laws and Regulations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 250244_RFQ_Exhibit_A_SOW.pdf | ||
| 250244_PP_v2-APPROVED.pdf | ||
| 250244_PS_v2.pdf | ||
| 250244_PP_v2.pdf | ||
| 250244_PP_GMEDITS.pdf | ||
| 250244_RFQ_Exhibit_A_SOW_gmedits.docx | DOCX document | |
| 250244_RFQ_Exhibit_D_General_Provisions.pdf | ||
| 250244_R001047.pdf | ||
| 250244_RFQ_Exhibit_C_Insurance.pdf | ||
| 250244_Commodity_Code.pdf | ||
| 250244_ICE.pdf | ||
| 250244_SOWV.pdf | ||
| 250244_Insurance_&_Indemnification_Review.pdf | ||
| 250244_RFQ_Exhibit_B_Price_Summary_Sheet.pdf |
Show all 14
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From: Ashley Huynh To: Trevor Worthy Subject: RE: R001047 - Fire Extinguisher Service Date: Friday, March 6, 2026 11:18:35 AM Attachments: 250244_PP.pdf
Hello Trevor, Looks good. Please see attached for signed PP.
Thank you, Ashley Huynh Contracts Analyst Contracts Administration and Materials Management Orange County Transportation Authority Email ahuynh1@octa.net | Phone 714-560-5616
From: Trevor Worthy <tworthy@octa.net> Sent: Friday, March 6, 2026 9:09 AM To: Ashley Huynh <ahuynh1@octa.net> Subject: RE: R001047 - Fire Extinguisher Service
Hi Ashley, For your review/approval, I have attached the procurement plan and schedule.
Sincerely, Trevor Worthy Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority ( 714.560.5694 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
From: Ashley Huynh <ahuynh1@octa.net> Sent: Wednesday, February 18, 2026 12:02 PM To: Trevor Worthy <tworthy@octa.net> mailto:ahuynh1@octa.net mailto:tworthy@octa.net mailto:ahuynh1@octa.net
Revised: 05/09/2018
INTEROFFICE MEMO
Date: March 6, 2026
To: Ashley Huynh, Contract Analyst, Materials Management
Administration
From: Trevor Worthy, Senior Contract Administrator, CAMM
Subject: Procurement Plan – RFQ 250244 “Fire Extinguisher
Maintenance Service”
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: RFP IFB RFQ
Justification:
An RFQ is applicable as pricing will be the determining factor for selection.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0% Staffing/Project Organization 0% Work Plan 0% Cost 100% Justification:
There are no required skills, firm qualifications, or detailed work plan for this procurement. The only criterion is cost as that will be the determining factor for the evaluation of this project.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification:
A blanket purchase order will be issued to the lowest responsive, responsible firm.
Procurement Plan, RFQ No. 250244
Revised: 05/09/2018
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Contract Term: Two (2)-year term
Funding Source: Local Measure M FTA FHWA
Dollar Amount: $55,000.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes, Req No. R001047
DBE Goal: Yes No
Project Manager Concurrence:
Ashley Huynh, Contract Analyst, Materials Management Administration Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, Contracts and Procurement Date
03/06/2026
Hello Trevor, Yes, procurement will be for time and expense.
For the commodity code, we’ll know once Erik response to the email I sent out!
Contracts Administration and Materials Management
Sent: Wednesday, February 18, 2026 10:56 AM
Thanks, Ashley. I am drafting the procurement plan – can you confirm that the procurement will be time & expense?
Also, upon further review, previous PO C-3-2615 has a safety specification level of 2.
Commodity code 1190 has no safety specification level. Would you like the order to remain at level 2, or remove the specification requirements? Please confirm.
From: Ashley Huynh <ahuynh1@octa.net> Sent: Wednesday, February 18, 2026 6:46 AM
Good morning Trevor, Yes RFQ is correct for this. And the commodity code will be 1190 Fire – Protection Equipment & Supplies.
Contracts Administration and Materials Management mailto:ahuynh1@octa.net
Sent: Tuesday, February 17, 2026 1:10 PM
Thanks, Ashley.
A “blanket contract” is referenced in the requisition. To confirm, a blanket purchase order (via RFQ) is acceptable, correct? Also, what commodity code does Fire Extinguisher Service belong to?
From: Ashley Huynh <ahuynh1@octa.net> Sent: Tuesday, February 17, 2026 6:38 AM
Good morning Trevor, Please see attached documents for the ICE, SOWV, SOW, and Price Summary Sheet for R001047.
Contracts Administration and Materials Management
Sent: Thursday, February 12, 2026 8:33 AM
Subject: R001047 - Fire Extinguisher Service mailto:ahuynh1@octa.net mailto:ahuynh1@octa.net mailto:tworthy@octa.net mailto:ahuynh1@octa.net
Hi Ashley, I have been assigned the subject requisition for Fire Extinguisher Service. Please provide:
1. The Scope of Work
2. Scope of Work Verification, and
3. Independent Cost Estimate
Thank You, Trevor Worthy Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority ( 714.560.5694 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
File details come from the government source that posted it. Updated .