Original_Signed_letter_19GE5018R0023.pdf

19GE5018R0023 –Page 1 of 2

February 26, 2018

Subject: Request for Proposals (RFP) No. 19GE50-18-R-0023

Ladies and Gentlemen:

The United States Consulate General Frankfurt, Germany, would like to invite your company to submit a proposal for preventive maintenance services for HVAC equipment located at the US Embassy in London, United Kingdom.

Use of the specifications for purposes other than submitting a proposal under this solicitation is strictly prohibited. All literature and discussions pertaining to this project shall be in the English language. Any translations, if necessary or desired by the offerors, must be made at their own expense. If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation document.

Please submit your proposal no later than 15:00 hours Central European Time (CET) on Wednesday March 28, 2018. See Section 19.0 for delivery instructions and available delivery options. The proposal, including originals and copies as set forth in Section 18.0, must be sent in a sealed envelope marked "RFP for 19GE50-18-R-00023” to the address in block 8 of the

SF 1449.

Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section 18.0 of the solicitation document.

This contract will be a Firm-Fixed-Price contract and will not be adjusted due to fluctuations in the currency exchange rates.

A Pre-Proposal Conference and an organized Site Visit (see Section 16.0) is scheduled to be conducted in London on Thursday, March 15, 2018 at 10:00 a.m. local time at the following address:

United States Embassy London

33 Nine Elms Road

SW11 7US

London, United Kingdom

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: +49 60 7535 3338 Email: FlemingWM@state.gov

19GE5018R0023 –Page 2 of 2

All prospective offerors who have received a solicitation package are encouraged to attend.

Registration is essential should you wish to participate in the conference. Companies are therefore required to submit, via email, the names, nationality and I.D. numbers of those attending to Mr. Wilhelm M. Fleming at FlemingWM@state.gov no later than March 12, 2018, 12:00 CET.

Admittance to the Pre-Proposal Conference and Site Visit cannot be guaranteed unless the Government receives your registration by this due date. Attendance is limited to no more than 3 persons per company, unless an acceptable reason exists for the presence of more than 3.

Attendees are requested to carry their Photo ID/Passport along with them. Without Photo IDPassportt you may be refused entry to the Site. Please note that attendance is at the contractor’s own expense.

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.

IMPORTANT NOTE TO OFFERORS:

System for Award Management Registration (SAM) is a mandatory requirement, in order to be considered for award. Please consider that the DUNs and NCAGE registration which are a prerequisite for the SAM registration and will take up to two weeks to obtain, the SAM registration will in turn also require up to two weeks for the processing.

Any questions concerning any aspect of the Request for Proposal and the statement of work pertaining to this project may be directed to:

Mr. Wilhelm M. Fleming Regional Procurement Support Office [RPSO] American Consulate General Frankfurt, Germany Tel: +49-69-7535-3338 Email: FlemingWM@state.gov

A set of numbered questions and answers will be furnished to all prospective offerors. Question sources will not be disclosed. The deadline for submission of questions is established as being no later than 10:00 hours Central European Time on Monday March 19, 2018. Late questions may not be considered.

Sincerely, Original signed

Fabiola Bellevue Contracting Officer mailto:FlemingWM@state.gov mailto:FlemingWM@state.gov

AMERICAN CONSULATE GENERAL