19AQMMA20R0171-A0001 Continuation Page.pdf

SBU - CONTRACTING AND ACQUISITIONS

WASHINGTON METRO – PACK/CRATE AND STORAGE

19AQMM20R0171

A0001 Continuation Page:

-Section B Line Items- RFP page 7: Delete 12/13/2013 delivery date.

- Section C-004. D. 1. Refer: Annual Moisture Mapping. RFP page 15: Last sentence of paragraph is revised to read:

…Annual moisture mapping for all facility(s) approved for services must be performed by a Certified Indoor Environmentalist (CIE) and Member of The Institute of Inspection, Cleaning and Restoration Certification (IICRC) during the months of May through

September and sent to the COR; all recommendations must be completed within ninety

(90) days of report by a CIE and current member of the IICRC.

- Section C-004, K. Training Center / Program / Controlled Storage Training requirement, RFP Page 17: Paragraph is revised to read:

Facility(s) used for the services for controlled storage under this BPA, must have a minimum of 2 people that have completed a Firearm Safety course. Firearm Safety course must include safe storage of firearms, how to safely clear a firearm and the basics for handling a firearm safely. Completion certificate must be retained by packing company and provided to COR or designated representative upon request.

-Section C-005, C. Preservation of Items in Storage, RFP Page 18: Second sentence is revised to read:

Moth repellents shall be replenished on upholstered articles with natural fibers, and rug tubes every six (6) months. Each packing company must document the replenishment with a date and the name of the person conducting the replenishing.

-Section C-010, D. Protection and Damage to Customer's Effects and/or Residence, RFP Page 22: First paragraph is revised to read:

The packing company shall protect the jobsite from elements damaging to floors, stairs, walls, bannisters and doors. During the packing and delivery, the high traffic areas such as hallways, stairways and foyers shall be protected while any services are being performed. Packing company personnel must wear shoe protection (booties) when entering the home to survey home and prepare for packing / delivery services. During the packing and delivery, the jobsite shall be protected in the areas of jobsite services are performed. Proper material shall be provided for the floor finish it is protecting such as hardwood, carpet, tile etc. to prevent damage or soiling. Protection should be applied in all walkways and area services performed. Bannisters, stairs, floor and door frames to include entry door with protective padding.

-Section C-010, I. Services included in the rate 15. RFP Page 23. Element 15 is revised to read:

Charges associated with assembly/ disassembly of furniture, athletic/ exercise equipment

(excluding German Shrunk, still-in-box furniture, and still-in-box exercise equipment).

-D-002 Upholstered Pieces, RFP Page 28 is revised to read:

Should be handled carefully, right side up (not standing on its side), with cushions in place, padded at the residence, placed on racks on their legs and covered at the warehouse for storage and packed in standard wooden crates for export so that nothing touches or presses against the upholstery. Hide-a-bed and sofa bed mattresses are stored with piece.

-D-002 Motorcycle, RFP Page 28 is revised to read:

Motorcycles are to be crated with prefabricated motorcycle crates as stated is Section C-

003. Drained of gas. Oil remains in engine. Gas tank, carburetor, control cables lubed.

Drain radiator. Disconnect battery. Put cap on positive terminal. Key goes to NTS TSP and is to be kept in the shipment file. Key is to be kept in member's file. Key is returned in bag fastened to handlebar by rust proof wire or equivalent. Motorcycle remains in upright position with nothing touching or pressing on it.

-Section D-009 Container Seals, RFP Page 31 is revised to read:

The external shipping containers (liftvans) will be sealed at the origin pick-up point with accountable seals. Serial numbered metal seals are required for each household goods liftvan. These seals will secure both ends by overlapping one seal on each side to the ends or door panels and one from the top panel to the ends or doors of the liftvan. Seal numbers will be recorded on the inventory, either beside the container number or annotated by individual container number on the last page of the inventory. The customer or designated representative will initial on the last page of the inventory attesting to the correct seal numbers listed on the inventory.

-Section D-011 Determination of Weights, RFP Pages 31-32, first three paragraphs are revised to read:

The gross, tare, and net weight of each shipment will be provided by the packing company, on a weight ticket obtained from an authorized certified scale. Scales must be maintained in accordance with the regulations of the state, commonwealth or district having jurisdiction over the scales. Personnel designated to operate the scales shall be licensed, or otherwise qualified as weigh masters, as required by the applicable regulatory body.

Each weight ticket shall reflect the service customer's name, PA order number of the shipment, location/address of scales, and signature of the qualified weigh master. No other alterations shall be made. An electronic copy will be furnished to the

A/LM/OPS/TM via email ALMOPSRLCATTM@STATE.GOV, utilizing the EDI

ATTACH required naming convention Section J Attachment C and the packing company shall retain the original record/copy as required in Section C.1h.

The tare weight shall be obtained prior to the loading of any shipments, by weighing the container. The gross weight shall be obtained, on a separate ticket, after the container has been loaded. The same weight ticket may be used only if both weights are obtained at the same scale. The net weight of the lot shall be obtained by deducting the tare weight from the gross weight. A separate line item for each container is required. Each container is required to have either an individual weight ticket or a unique line per container on a single weight ticket.

-Section H-011 Insurance Requirements, RFP Page 46.

Remove insurance requirement for Aircraft Public and Passenger Liability, and Vessel

Liability

HHE Insurance Requirement: revise first two sentences to read:

The contractor is required to obtain insurance for all HHE stored under the subject BPA.

Stored household effects will be fully ensured at a full replacement value, up to $8.50 per pound for each storage lot. In the event of a total loss, the owner of the household effects will be compensated at a rate of $8.50 X the net household effects weight in storage at the time of loss.

-Section H-017, RFP Page 50 clarify Controlled Storage header on percentages:

Controlled Storage.

1. 30%

2. 28%

3. 25%

4. 17%

-Section I RFP Page 58. 52.217-9 Option to Extend the Term of the Contract (Mar

2000)

Clarify: written notice to the Contractor within the period of performance… notice of its intent to extend at least 30 days….The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and six months, and up to an additional 66 months if the Sunset Period clause is utilized.

-Section I RFP Page 61. 52.217-8 Option to Extend Services (Nov 1999)

Clarify: …by written notice to the Contractor within the period of performance.

-Section J, Attachment I has been replaced. See Attachment I A0001

-Section J, Attachment J has been replaced. See Attachment J A0001

-Section J, Attachment E has been replaced. See Attachment E A0001

-Section L, RFP Page 72: Delete provision 52.225-10 Notice of Buy American

Requirement-Construction Materials (May 2014)

Section L.7, RFP Page 75: revise first and second sentence to read:

The Technical Proposal shall address Factors 1, 2, 3, 4, and 5 listed below while the Price

Proposal shall address only pricing (factor details are contained in Sections L.8, L.9, and

M of the solicitation).

Offerors are restricted to submitting one overall technical and one price proposal, such proposals are to apply to the technical requirements and pricing requirements for whichever award pool(s) the offeror would like to be considered…

Section L.7, RFP Page 75: revise Page Limitations to read:

Page Limitations

The maximum page limits for the required volumes are, as follows:

Volume I Technical Proposal Page Limit

TAB A – Business Management Questionnaire No limit

TAB B – Technical Proposal 60

Factor 1 - Facilities

Factor 2 – Corporate Experience

Dun and Bradstreet report does not count towards page limit

Key Personnel Resumes do not count towards page limit

Factor 3 – Management Control System

Subcontracting Plan does not count towards page limit

Factor 4 – Technical Excellence

Factor 5 - Past Performance

Attachment Z Past Performance Questionnaires do not count towards page limit.

Volume II Price Proposal

TAB A – Transmittal letter 2

TAB B – Representation, Certification and Other Statement of Interest- No limit.

TAB C – Statement of exceptions and conditions No limit

TAB D – Pricing Proposal No limit

-Section L.8 Proposal Factor 2 – CORPORATE EXPERIENCE Section D.

Corporate Performance and Claims Processing, RFP Page 77, add:

e. Offeror is to provide the required claims data as stated above in subparts a through d for the previous 3 years.

-Section M.4 Basis for Award, RFP Page 83: third paragraph is revised to read:

In evaluating the offerors proposed price, the Government will determine whether the proposed prices are reasonable based on competition. The government will conduct a price analysis to determine the technically acceptable offeror with the lowest price for the purpose of establishing the award pools.

-Section M.9 Technical Evaluation Factors Factor II Corporate Experience D.

Corporate Performance and Claims Processing sections 1 and 2. RFP Pages 86 and

87, are revised to read:

D. Corporate Performance and Claims Processing

1. Evaluation of the Contractor’s previous claims statistics for the previous 3 years, to include the following information:

a. the total number of shipments per calendar year broken down by commercial, government, and DOD shipments, as applicable.

b. the number of commercial claims, government claims, and DOD claims.

c. the dollar amount for commercial claims, government claims, and DOD claims.

d. the average amount for a commercial claim, a government claim, and a DOD claim

2. Evaluation of the claim settlement history for the previous 3 years, to include evaluation of the Contractor's procedures and response timeframe for processing claims:

a. timeline to show claims procedure from initial filing to settlement.

b. the average amount of time for settlement of a commercial claim, a government claim, and a DOD claim.

c. procedures for handling claims of property damage, loss, damage of personal effects or

POV and claims for mold or moisture damage.

--Section M.11 Price Evaluation, RFP Pages 88 and 89, is revised to read:

The government will conduct a price analysis in accordance with FAR subpart 15.404-1 to determine the technically acceptable offerors with the lowest price for the purpose of establishing the award pools. The price analysis will be conducted based upon the data submitted in the Section B pricing spreadsheets of the solicitation, to include examination of the prices offered for the base and all option years. In evaluating the offerors proposed price, the Government will determine whether the proposed prices are reasonable based on competition. Certified cost and pricing data is not requested, but the government reserves the right to request certified cost and pricing data if deemed necessary), in order to determine that the prices offered are fair and reasonable.

For purposes of evaluation and establishing the award pools: The offeror’s total estimated price (found in the Attachments B1, B2, B3, and B4 Total Contract tab) to include all option periods proposed in completed Attachments B1, B2, B3, and B4 will be compared to the other offeror’s total estimated price in the corresponding Attachments B1, B2, B3, and B4 in order to determine the lowest priced technically acceptable offeror per award pool. Only offerors Attachment B1 total price will be compared with other offerors

Attachment B1 total price, only offerors Attachment B2 total price will be compared with other offerors Attachment B2 total price, only offerors Attachment B3 total price will be compared with other offerors Attachment B3 total price, and only offerors Attachment

B4 total price will be compared with other offerors Attachment B4 total price.