19AQMM20R0171.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM20R0171

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/16/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Travis Keon

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL keontc@state.gov

8. OFFER DUE DATE / LOCAL

TIME

08/18/2020 12:00:00

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 10.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 484210

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

ALOPSCODE15. DELIVER TO

OFC OF LOGISTICS OPERATIONS (A/LM/OPS)

2121 Virginia Ave NW SA-3 Suite 5100 (OPS Transportation)

WASHINGTON, DC 20037

CODE16. ADMINISTERED BY

FACILITY CODECODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR RMGFOCODE18a. PAYMENT WILL BE MADE BY

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Travis Keon 31c. DATE SIGNED

07/16/2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19AQMM20R0171

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B SECTION B

B-001 Supplies and Services B-002 Rates: Base and Option Years B-003 Offeror's Guaranteed Capability B-004 Type of Contract B-005 Ordering B-006 Total Estimated Value B-007 Extent of Obligation B-008 Purchase Limitation B-009 Individuals Authorized to Purchase under this BPA

C Descriptions/Specifications/Statement of Work

C SECTION C

C-001 Performance of Services C-002 Company Vehicle/Truck Specifications C-003 Containers and Materials C-004 Facility(s) C-005 Storage Area- Methods and Requirements C-006 Requirements for Controlled Storage C-007 Requirements for POV Storage C-008 Record keeping and Customer Files C-009 Locator System C-010 Pickup/Delivery and Requirements at Residence C-011 POV Pickup/Delivery and Requirements at Residence C-012 Domestic Pickup and Delivery Requirements at Residence C-013 Access and Segregation of HHE C-014 Inbound Shipments C-015 Exceptions and Contractor Liabilities C-016 Extra Pick-up or Delivery

D Packaging and Marking

D SECTION D

D-001 Preparation of Unaccompanied Air Baggage (UAB) for Shipment D-002 Requirements for Packing of Household (HHE) and Personal Effects D-003 Shipment of Boats/Kayaks/Canoes D-004 Type and Construction of Surface Shipping Containers D-005 Container Closure Sealing and Reinforcement D-006 Lining and Banding of All Shipping Containers D-007 Container Marking D-008 Packing Inspectors D-009 Container Seals D-010 Title to Containers and Materials D-011 Basis of Weight

E Inspection and Acceptance 52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996) 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984)

E SECTION E

52.246-14 Inspection of Transportation (Apr 1984) E-001 Inspection/Audit of Facilities and Operations E-002 Inspection Reports E-003 Inspection and Re-packing of Pre-packed Items by the Packing Company E-004 Performance Deficiency

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003)

F SECTION F

52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

F-001 Violations and Suspensions F-002 Period of Performance F-003 Place of Performance F-004 Time of Performance F-005 Delays in Packing F-006 Completion of Services F-007 Reporting F-008 Responsibilities for Shipment Documents and Delivery

G Contract Administration Data

G SECTION G

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-001 Contract Administration Data G-002 Invoicing Instructions and Payment for Services

H Special Contract Requirements

H SECTION H

H-001 Incorporation of Packing Company's Technical Proposal H-002 Non-Payment for Unauthorized Work H-003 Services Must be Authorized H-004 Use of BPA by other Government Agencies H-005 Safeguarding of Information H-006 Transition of Services H-007 Subcontracting H-008 Contractor Identification H-009 Government Saved Harmless H-010 Ordering Procedures H-011 Insurance Requirements H-012 Certificate of Insurance H-013 Liability of Contractor H-014 Key Personnel H-015 Lawful Operations H-016 Government's Right to Removal of Goods H-017 Determining the Distribution of Volume H-018 Quality Assurance Surveillance Plan H-019 Technical Direction H-020 DOS/Packing Company Furnished/Installed Equipment H-021 Sunset Period Clause H-022 Suspension of BPA Services

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Oct 2015) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.211-5 Material Requirements (Aug 2000) 52.215-2 Audit and Records - Negotiation (Oct 2010) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications (Aug 2011) ...54 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Oct 2010) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Oct 2010) 52.219-8 Utilization of Small Business Concerns (Oct 2018) 52.219-9 Small Business Subcontracting Plan (Mar 2020)

52.219-14 Limitations on Subcontracting (Mar 2020) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May 2018) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Jan 2020) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-35 Equal Opportunity for Veterans (Oct 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-37 Employment Reports on Veterans (Feb 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.222-54 Employment Eligibility Verification (Oct 2015) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007) 52.227-3 Patent Indemnity (Apr 1984) 52.227-14 Rights in Data-General (May 2014) 52.227-16 Additional Data Requirements (June 1987) 52.228-2 Additional Bond Security (Oct 1997) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jan 2017) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.245-1 Government Property (Jan 2017) 52.245-19 Government Property Furnished "As Is."

52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

52.204-14 Service Contract Reporting Requirements (Oct 2016) 52.247-5 Familiarization with Conditions (Apr 1984) 52.247-2 Permits, Authorities, or Franchises (Jan 1997) 52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984) 52.247-11 Net Weight-Household Goods or Office Furniture (Apr 1984) 52.247-12 Supervision, Labor, or Materials (Apr 1984) 52.247-17 Charges (Apr 1984)

52.247-23 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO HOUSEHOLD

GOODS (MAR 2014) (MANDATORY DEVIATION)

52.247-27 Contract Not Affected by Oral Agreement (Apr 1984) 52.247-28 Contractor's Invoices (Apr 1984) 52.219-7 Notice of Partial Small Business Set-Aside (Mar 2020) 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (Apr 1984)

I SECTION I

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.243-7 Notification of Changes (Jan 2017)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.217-8 Option to Extend Services (Nov 1999)

J List of Attachments

J SECTION J

J-001 BPA Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007)

K SECTION K

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE.63

52.204-8 Annual Representations and Certifications (Mar 2020) 52.204-3 Taxpayer Identification (Oct 1998) 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 652.209-79 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Criminal Conviction under any Federal Law. (DEVIATION)(Sept 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.211-7 Alternatives to Government-Unique Standards (Nov 1999) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

652.219-70 DEPARTMENT OF STATE SUBCONTRACTING GOALS (APR 2004)

L SECTION L

52.225-10 Notice of Buy American Requirement-Construction Materials (May 2014)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L-001 INSTRUCTIONS TO OFFERORS

52.247-6 Financial Statement (Apr 1984) 52.204-7 System for Award Management (Oct 2018)

M Evaluation Factors for Award 52.247-50 No Evaluation of Transportation Costs (Apr 1984)

M SECTION M

52.217-5 Evaluation of Options (July 1990)

M.0 SECTION M

001 Base Year 0.00 LT Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

12/13/2013 Destination

002 Option Year 1 0.00 LT Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

12/13/2013 Destination

003 Option Year 2 0.00 LT Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

12/13/2013 Destination

004 Option Year 3 0.00 LT Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

12/13/2013 Destination

005 Option Year 4 0.00 LT Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

12/13/2013 Destination

B SECTION B

SUPPLIES OR SERVICES AND PRICES

B-001 Supplies and Services

For the purposes of this solicitation and resultant agreements the term "contract" means "Blanket Purchase Agreement (BPA)". Additionally, the term "packing company" refers to the BPA holder/vendor (prime contractor).

Services required under this solicitation and subsequent BPAs are for Moving and Storage (to include Packing and Crating) of House-hold Effects and Privately Owned Vehicles (POVs) arriving in and departing from the Washington, D. C. Metropolitan area for U.S.

Government employees serving overseas. The RFP will require non-personal services for the provision of all necessary labor, materi-als and facilities for: pickup; receipt; weighing; preparation of packing list(s), inventories, and other appropriate documentation; place-ment into temporary storage; placement into non-temporary storage; placement into controlled storage; export packing; delivery to pier; local delivery, unpacking and all related services; servicing of appliances associated with the to/from residence; and long-term storage of household and personal effects and POVs. For purposes of this contract, the contractor's place of performance and ware-house facilities must be within a fifty (50) mile radius of the Washington Monument, Washington, D.C. (eighty kilometer radius of the Washington Monument).

Nothing in this BPA shall prohibit the Department of State (DOS) from allocating shipments to Transportation Service Providers (TSPs) of the General Services Administration (GSA) Centralized Household Goods Traffic Management Program (CHAMP) to in-clude International Through Government Bill of Lading (ITGBL) for movement of personal effects and privately-owned vehicles (POVs) to or from any destination.

19AQMM20R0171

Line Item Summary

Solicitation Number:

19AQMM20R0171

Contract Number: Title: Washington Metro Area Moving and Storage

Date of Solicitation:

07/16/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

B-002 Rates: Base and Option Years

See Section J Attachments B1 through B4 for Contract Line Item Numbers (CLINs), TCODEs, quantities, and prices.

The Government reserves the right to request discounts of the rates for high volume orders of CLINs listed in Section J Attachment B1 through B4.

B-003 Offeror's Guaranteed Capability

BPA holders must maintain "Offeror's Guaranteed Capability", which must equal or exceed the Government's minimum acceptable capability in order to be issued a BPA.

Minimum contractor capability requirements are as follows for this procurement:

Daily Minimum Required Capability:

Export packing of unaccompanied baggage and layette shipments CLIN 2215C Ten (10) allocations Export packing of personal effects CLIN 2231A, B and E 15,000 lbs.

Storage in transit for packed effects awaiting release CLIN 2508B 20,000 lbs.

Pack personal effects and prepare for continued storage CLIN 2231M 25,000 lbs.

Pickup or receive POV and prepare for continued storage CLIN 2231X and Y Five (5) allocations Pack personal effects and prepare for controlled storage CLIN 2231MC and MD 1,000 lbs.

Minimum Required Continued Storage Volume Capacity:

Maintain facility for authorized continued storage of personal effects CLIN 2509B 3,000,000 lbs.

Maintain facility for authorized temperature controlled storage of personal effects CLIN 2509D 10,000 lbs.

Maintain facility for authorized vault controlled storage of personal effects CLIN 2509E 6,000 lbs.

Maintain facility for authorized cold controlled storage of personal effects CLIN 2509F 1,000 lbs.

Maintain facility for authorized POV storage CLIN 2509K 100 vehicles Maintain facility for authorized hybrid POV storage CLIN 2509HY 6 vehicles Maintain facility for authorized electric POV storage CLIN 2509EL 3 vehicles

Maximum Packing Company Capability:

The packing company will report the maximum number of DOS UAB, HHE, shipments they can handle on a daily basis. These max-imums will be loaded into the allocation program to monitor and determine when a packing company is unable to schedule more work. Maximums can be changed by the contracting officer representative (COR) in writing at least two (2) weeks prior to the reques-ted effective date. The packing company maximum capability must be submitted annually to the COR, one month prior to the 1st day of the preceding option year.

B-004 Type of Contract

This contract vehicle is a Blanket Purchase Agreement in accordance with FAR subpart 13.303 and FAR subpart 16.7.

B-005 Ordering

Orders issued under this blanket purchase agreement will be issued on a rotating basis with in accordance with the vendors ranking of each subsequent award pool: Export & Storage, Controlled Storage, Inbound, and POV. See Section H.10 for specific ordering pro-cedures.

B-006 Total Estimated Value

Total estimated value of this multiple award BPA prcurement is $183,000,000.00. Each BPA awardee will be a awarded a BPA ceil-ing amount that may take into account existing storage volume, and therefore, ceiling amounts may vary between awardees based on significant storage volume amounts.

B-007 Extent of Obligation

This BPA does not create an obligation. DOS is obligated only to the extent of authorized purchases actually made under the BPA through packing authorizations, Travel Authorizations (TAs), work orders, and Government Bills of Lading (GBLs).

B-008 Purchase Limitation

The dollar limitation for each individual service purchased under the BPA at one time shall be up to $6,500,000.00 for commercial services. Please reference the aggregate estimated total value clause in section B-006.

B-009 Individuals Authorized to Purchase under this BPA

In addition to the DOS Contracting Officer (CO), the following list of individuals authorized to purchase under the BPA are hereby furnished to the supplier by the contracting officer (CO):

Transportation Managers and Specialists from the Office of Transportation Management (A/LM/OPS/TM) for issuance of transporta-tion orders in compliance with Code of Federal Regulations (CFR) Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will be in the form of Packers Authorizations (PA), work orders, and Government Bills of Lading (GBLs).

Section C- Descriptions/Specifications/Statement of Work

C SECTION C

STATEMENT OF WORK

DESCRIPTIONS AND SPECIFICATIONS

C-001 Performance of Services

A. General The scope of services to be provided under this BPA includes, but not limited to: personnel, supervision, training, licenses, permits and equipment necessary to perform tasks IAW the provisions and requirements set forth herein for the movement of personal effects and POV’s to/from residence of arriving and departing U.S. Government employees in the Washington, D.C. Metropolitan area. The packing company shall assume all responsibility from initial receipt of goods until transfer of custody to receiving party. The packing company must be able to render all services required by this BPA within a 50-mile radius of the Washington Monument, Washington DC 20001 as defined in Section J, Attachment A. Radius is defined as a straight line from the center of a circumference of a circle and also referred to “as the crow flies” which measures geodesic distance. Services outside this 50-mile limit will be governed by extra cost per mile, (T-Code 2232B) and will be serviced under contract provisions contained herein if DOS determines that it is advantage-ous.

Services to be provided include but not limited to:

• Traffic management and administration

• Operation and maintenance of facility(s)

• Handling

• Storage

• Pre-move surveys (onsite, virtual or telephonic)

• Pack/Unpack (export/import)

• Transportation (pickup/delivery/storage)

• Storage in transit (SIT) (when required)

• Debris removal

• Removal and placement of each article in the residence warehouse, or other building

• Disassembly/Reassembly of approved items (includes hiring third parties as required)

• Accessorials/third party services

• Resolve loss or damage claims

B. Personnel All personnel employed by the packing company providing services under this BPA shall be qualified in their assigned duties of hand-ling personal effects/POVs. All personnel representing the packing company must present a clean and professional appearance, dis-playing their company name/logo on their attire. At least one employee at jobsite must be fluent in English with the ability to commu-nicate orally and in writing, available from commencement to completion of all services, and effectively communicate with non- English speaking crew members. Smoking (including e-cigarettes) is prohibited at jobsite or within 50 feet of the customer’s personal effects or property. The packing company will not use parolees, convicts, prisoners, or day labor. Any personnel appearing to be un-der the influence of alcohol or drugs, be in possession of firearms or drugs, or uses abusive language during handling of customer’s property will be replaced immediately with other qualified personnel. Crew Chief must have a working camera phone while perform-ing duties at jobsite. Crew members must have two (2) valid forms of identification (ID) in their possession at all times while per-forming services. IDs that are expired, defaced, photocopied, or illegible are not acceptable. Acceptable forms of ID include:

• Company issued photo ID displaying company name, employee name, and date of hire

• State issued Driver’s License

• Department of Motor Vehicles issued ID (or equivalent)

The packing company is required to have a minimum of two (2) crew members on jobsite at all times while performing services. The minimum required size of a packing crew to be dispatched is based on the following weights:

• 250 lbs (UAB only) 2 people

• 1000 lbs 2 people

• 2000 lbs 2-3 people

• 3000 lbs 2-3 people

• 4000 lbs 3 people

• 5000 lbs 3-4 people

• 6000 lbs 4-5 people

C. Service Timeframe Except as otherwise noted in this BPA, the packing company shall perform the required services relating to pack/unpack and pickup/ delivery of personal effects/POVs according to the date, time, and location(s) (designated on the PA) mutually agreed upon between the packing company and customer. Changes to the original agreed upon date of services must be reported within 24 hours of the change and/or prior to commencement of services, as required per Section F.7. The customer or designated representative is recog-nized as the owner of the personal effects or shall be any person the Bill of Lading Issuing Office (BLIO) specifies in the work order.

The customer or designated representative are collectively referred to as “customer” in this BPA. Packing and delivery services will be performed on weekdays during normal business hours 8:00 a.m. to 5:00 p.m. Weekend and holiday services are not authorized. If services cannot be completed by 5:00 p.m. on the scheduled day, the packing company must notify COR that: 1) the customer or des-ignated representative agreed to proceed after 5:00 p.m., OR, 2) a mutually agreed upon date and time to complete packing services within 48 hours of the original scheduled date. The packing company shall provide a three (3) hour arrival window to the customer.

Loading must occur within 24 hours once packing is completed. If for any reason this schedule cannot be met, the packing company shall notify the customer and BLIO of the change and reason. Any services performed outside normal business days/hours agreed upon between the packing company and the customer shall be for the mutual convenience of the parties and shall create no liability on the part of DOS for overtime or premium pay charges. Integrated Logistics Management System (ILMS) will not allocate shipments outside normal business days.

D. Pre-Move Survey

The packing company must conduct a pre-move survey for services performed under this BPA:

• On-site pre-move survey for items estimated at 3,000 pounds or more to determine approximate net/ (gross for Lay-ette/UAB) weight

• Telephone pre-move survey authorized for less than 3,000 pounds.

• Virtual pre-move survey in lieu of an on-site can be performed with customer’s written consent by email or virtual soft-ware.

Pre-move surveys shall be scheduled with the customer. Timely communication for any changes is required. The survey will determ-ine items to be packed, approximate weight, materials needed, and any special requirements. If the pre-move survey determines the customer included a shipment not previously allocated and the packing company did not receive an allocation worksheet and/or packer authorization (PA), BLIO must be notified within 24 hours of survey completion and/or prior to the commencement of services.

Important items to note in survey must include but not limited to: furniture, major appliances, fragile items, flat screen televisions, rugs (size, color, and quantity), mattresses (especially Tempur-Pedic brand) and high value items. Additionally, the survey must in-clude the following: parking permits, loading dock and/or elevator reservations, and supplemental or special services (in addition to basic packing services stated herein).

Upon completion of survey, the surveyor/estimator will provide the customer a signed and dated copy of pre-move survey (signed by both parties), which includes the customer’s printed full name, and total estimated weights for export (surface), storage, and UAB (air) shipments. A copy of the pre-move survey must be sent via email to the transportation office as required per Section C.1h.

If the pre-move survey indicates additional days are necessary to complete service at jobsite, the packing company must report service date changes as required per Section F.7.

E. Inventory Inventory forms must be in electronic form, no handwritten paper copies. The purpose of the inventory form is to protect the customer and packing company in the event of loss and/or damage of the customer’s personal effects.

The packing company must utilize automated inventory software that effectively captures the following data requirements:

• Name and address of packing company, customers name, shipment and/or lot number, container number, date, and signature of the customer. Additionally, detailed listing of each article, explanation of condition codes and exceptions, and comments. Software must meet or exceed inventory data requirements as stated above.

• Customer must be able to review all inventory data as stated above prior to, and post signing.

• Customers electronic signature must be on each individual page

• Inventory must not allow edits once signed by both parties and provided to customer

Listing of Articles The listing of articles shall be detailed. General descriptive terms such as “household goods”, “personal property”, etc. shall not be used. Special care shall be exercised to ensure the inventory reflects the true condition of the personal property as received. General terms for exceptions such as marred, scratched, soiled, worn, torn, gouged, and the like shall not be used unless supplemented with an actual description of the degree and location. Ditto marks and other types of lines, arrows, etc. shall not be used. All exceptions as to the condition of the goods listed on the inventory must be brought to the attention of the customer before the goods are received by the packing company.

Upholstered furniture and rugs: shall be specific as to color, design (striped, floral, etc.), number of cushions, and rug size.

Major electrical appliances and audio-visual equipment: shall include make, model, and serial number.

Firearms: shall be inventoried as separate articles on the inventory stating the make, model, serial number, and caliber/gauge.

Motorcycles: shall be inventoried as one article, listing its vehicle identification number, make, model, year, color, and mileage when visible Alcohol: to include beer, wine, and spirits, shall be inventoried with a detailed description containing the make, type (pilsner, lager, white, red, whiskey, vodka, etc.), volume in metrics, and quantity.

Component parts of an item: removed for any reason, shall be securely packaged with description of contents, numbered, and cross-referenced on the inventory to the main item number from which removed.

High value: The item must be unusually valuable for its category and be worth at least $1,000.00. Items that meet this value shall be inventoried in detail by the packing company on a separate form as identified by the customer. The high value inventory form will be an addendum to the total inventory and bear signatures of the customer and packing company representative certifying to the correct-ness of the addendum. High value items must be listed in detail such as: "8 silver forks, 8 silver spoons, 1 silver ladle."

Packed by Owner (PBO): The packing company must ensure the inventory does not include any items listed as packed by owner (PBO), miscellaneous, or contents unknown. Such descriptions are an immediate red flag to Customs and Border Protection, and Transportation Security Administration Officials, who may place shipments on-hold pending search, which may severely delay deliv-ery. If the customer refuses to permit inspection or repacking of PBO items, the packing company shall contact the Transportation Of-fice immediately prior to acceptance for movement Overflow: Large, bulky, or oversized articles that cannot fit in a lift-van/vault are known as “Overflow” items and must be noted as such on the inventory form. All nuts, bolts, and screws removed from personal property in preparation for drayage or storage shall be placed in a suitable bag, properly labeled, and securely attached to the article from which removed.

Lithium ion or metal batteries: included in a shipment must be listed on the inventory detailing whether the batteries are contained in the item or shipping loose. Inventory listing of batteries shipping loose must include the type of battery, quantity, and whether or not the battery is in equipment and/or in its original packaging.

Professional Books, Papers and Equipment (PBP&E)/Professional Gear (PRO-Gear) **Applies to Department of Defense (DOD) Moves Only**: items must be packed, weighed, and inventoried separately. The weight of these items DO NOT count against the DOD member’s HHE weight allowance.

Annotated separately on inventory sheets

- Member Professional (MP)

- Spouse Professional (SP)

The following items are considered PBP&E/PRO-Gear:

1. Reference material not ordinarily available at the follow-on post/Permanent Duty Station (PDS)

2. Instruments, tools, and equipment specific to technicians, mechanics, and members of the professions

3. Specialized clothing such as diving suites, astronaut suits, flying suits and helmets, band uniforms, chaplain’s vest-ments and other specialized apparel not normal or usual uniform or clothing

4. Communications equipment used by a member in association with the Military Affiliated Radio System

5. Individually owned or specially issued field clothing and equipment

6. Government or uniformed service-owned accountable organizational clothing and individual clothing property issued by the service/DOD component for official use.

The following items NOT considered PBP&E/PRO-Gear:

1. Commercial products for sale/resale used in conducting business

2. Sports equipment

3. Office furniture

4. Household furniture

5. Shop/Office fixtures

6. Furniture of any kind even though used in connection with (ICW) the PBP&E (e.g., bookcases, study/computer desks, file cabinets, and racks)

7. Personal computer equipment and peripheral devices

8. Memorabilia, including awards, plaques, or other objects presented for past performance (includes any type of go-ing-away gifts, office decorations, pictures, etc.)

9. Table service, including flatware (including serving pieces), dishes (including serving pieces, salvers, and their heat-ing units), other utensils, and glassware 10.Other items of a professional nature that are not necessary at the next/subsequent PDS, such as textbooks from previous schools unrelated to future duties; personal books, even if used as part of a past professional reading pro-gram or course of instruction; and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

Upon completion of inventory, the crew chief must provide the customer a signed and dated electronic copy of the inventory prior to departing residence with shipment(s). The signed copy must include the printed name and signature of the customer and crew chief.

The inventory shall be sent via email to the transportation office as required per Section C.1.H.

Note: If an access & segregation and/or partial removal is later performed at the warehouse and items are discovered that were omitted from the original inventory at residence, those items shall be added to an inventory rider and annotated as additional items not previously recorded at time of packout. Any items removed from the shipment will be noted on the original inventory with date re-moved, and signed copies of each will be provided electronically to the customer.

F. Vehicle Condition Report The Vehicle Condition report shall include the name of the customer, date the report is prepared, shipment number, vehicle make, year, model, color, VIN, license plate number, and odometer reading. Digital photos shall be taken of all sides of the vehicle and close-ups of any noted damage during pick up and/or delivery to support the condition report at time of receipt and release.

Upon completion of report, the packing company representative who conducted the inspection will provide the employee a signed and dated copy of the report. The signed copy must include the printed name and signature of the customer and packing company repres-entative. The Vehicle Condition Report and photos shall be sent via email to the transportation office as required per Section C.1h.

G. Bingo Card Bingo Cards shall be used when two (2) or more containers are utilized per shipment. The bingo cards must include the name of the customer, shipment number, vault/lift-van number, date prepared, and accompany the inventory forms with each shipment. Bingo cards do not indicate proof of delivery. Lost, missing or damaged items will be reported on the appropriate loss/damage forms.

Bingo cards shall be sent via email to the transportation office as required per Section C.1h.

H. Document Reporting The packing company shall provide the completed pre-move survey / inventory / vehicle condition report to the customer electronic-ally at time of service. Additionally, provide a copy to the transportation office (A/LM/OPS/TM) via email to AL- MOPSRLCATTM@STATE.GOV, utilizing the EDI ATTACH required naming convention as required per Section J Attachment C within established timeframes cited in Section F.4 and reported cited in Section F.7. The packing company shall retain the original re-cord.

Note: DOS A/LM/OPS/TM is continuing to develop and improve its processes. Part of this improvement includes modifications and enhancements to the requirements of digital / electronic documentation. These improvements may require procedural modi-fications with software and applications in the manner in which reports and paperwork cited throughout this BPA are prepared and transmitted. As a result, not all of the changes are reflected in this BPA and may be added at a future time. None of the changes made will impact the scope of the BPA.

C-002 Company Vehicle/Truck Specifications

Vehicles/tractor trailers used to support all DOS services set forth herein under this BPA shall be fully enclosed, open tractor trailers/ vehicles and flatbeds are prohibited. Additionally, the packing company must display their company name/logo on both sides of the vehicle cab and trailer. The cargo hold interiors shall be structurally safe, clean, dry, and free from vermin, acid, paint, grease, and all other substances injurious to the articles packed. Vehicles/tractor trailers dispatched shall contain a sufficient amount materials and equipment to successfully complete the job, to include but not limited to: clean pads, covers, other protective equipment, new packing materials, moth flakes, portable scales, chains, dollies, hand trucks, and straps to ensure safe transit and delivery of personal property.

All containers and articles must fit inside the enclosed cargo hold without protrusion to ensure all doors close securely.

C-003 Containers and Materials

Containers and materials must be new, dry, clean, and free from vermin, acid, paint, grease, and all other substances injurious to the articles packed with the exception of storage vaults. Storage vaults must be in like new condition free of holes and structurally sound.

Container types:

Vaults / Pallet Boxes (Storage) Storage vaults/pallet boxes shall be constructed of plywood with sufficient framing to permit stacking, and be fully enclosed. The ply-wood shall be a minimum thickness of 3/8 inch and free from cracks and holes to ensure material integrity and prevent entry of dust and other contaminants when closed. Storage vaults must be built utilizing sufficient hardware for securing walls and ensuring strength of doors. Storage vaults constructed of Oriented Strand Board (OSB) are not authorized and will not be accepted for storage of personal effects.

Liftvans Liftvans/containers for surface shipment of personal effects must be soundly constructed of non-coniferous wood or plywood to the specifications of containers as tested IAW American Society for Testing and Materials (ASTM) D4169, Standard Practice for Per-formance Testing of Shipping Containers and Systems. Liftvans constructed of OSB are prohibited. Additionally, liftvans must meet the requirements of International Standards for Phytosanitary Measures (ISPM 15), be heat-treated, and bear the International Plant Protection Convention (IPPC) stamp (https://www.aphis.usda.gov/aphis/ourfocus/planthealth/SA_Export/SA_Wood_Packaging).

The primary size liftvan for surface shipments under this BPA is 206 cubic feet (exterior). Liftvans shall be new, clean, and free from cracks, holes, dry rot, or any other conditions which could allow the entry of water. Sides and doors must fit tightly and securely when closed.

Overflow Boxes Overflow containers shall, at the time of use, be new wooden boxes and shall be limited to use for oversized items that cannot be packed into liftvans prescribed above. The overflow container normally is of a lesser size than those described in ASTM D4169. Over-flow boxes will be constructed in accordance with ASTM D6251, “Standard Specification for Wood-Cleated Panelboard Shipping Boxes”. Overflow containers must meet ISPM 15, “International Standards for Phytosanitary Measures” requirements, be heat-treated and bear the IPPC stamp IAW https://www.aphis.usda.gov/aphis/ourfocus/planthealth/SA_Export/SA_Wood_Packaging.

Motorcycle Crate Prefabricated motorcycle crate for the surface shipment must be soundly constructed of non-coniferous wood or plywood. The crate shall consist of 4 chocking blocks, eye bolts in each corner to secure the motorcycle in place with adjustable ratchet tie-downs.

Tri-Wall Packing Company must use fiberboard boxes for unaccompanied baggage shipments as required in Section C.3 Tri-Wall. All fiber-board containers shall meet the Federal Specification PPP-B-640 “Boxes, Fiberboard, Corrugated, Triple-Wall" and made of a weath-er-resistant class of fiberboard. Exceptions granted for layette shipments. “D” containers are not authorized. Containers provided by the packing company be tri-wall fiber- board boxes 5, 10 or 15 cube (inside measurement) with minimum 900-pound test burst strength. Containers must not exceed fifteen (15) cubic feet (inside dimensions) in volume and two hundred (200) pounds. The box is made of four (4) liners / three (3) flutes as: liner 1 / flute / liner 2 / flute / liner 3 / flute / liner 4. The thickness of the box is ½ inch.

Cartons Cartons must be, adequate for specific use, dry and clean. The sidewalls and ends of corrugated or solid fiber cartons shall have a min-imum average bursting strength of 200 pounds per square inch. Cartons should be stacked in an upright position to minimize crushing.

Dish Packs, and Cartons Dish packs, or cartons with a capacity of not less than 5 cubic feet are to be used for packing glassware, chinaware, bric-a-brac, table lamp bases, and other fragile articles. When packing of fragile items has been completed and space is left in a dish pack, such space may be used for packing other light items. The sidewalls and ends of the containers will be of a minimum bursting strength of 350 pounds per square inch. Not more than 120 pounds of material will be packed therein. The cube of corrugated containers will be de-termined by actual measurements. All dish packs will be securely sealed and marked "THIS END UP".

Packing Material Packing materials must be of good quality, new, and available in sufficient quantities to protect the customer’s personal property dur-ing packing, shipping, storage, and unpacking. The use of damp, wet or unclean packing material is prohibited.

Filler and Padding Good quality wood excelsior pads, wood wool excelsior pads, cellulose wadding, corrugated fiberboard, unprinted newsprint, and/or 60-pound kraft paper will be used as a filler or padding for general packing. Material shall be clean, dry, and free from vermin, or any substance injurious to the articles being packed.

Wrapping Paper Wrapping paper will be new, clean and appropriate for the purposes intended. Each item of silverware, silver ornamentation or brass that is not coated to prevent tarnishing will be completely wrapped in unicellular polypropylene foam or non-tarnish tissue paper.

Unicellular Polypropylene Foam Unicellular polypropylene foam wrapping material will be new, clean and will conform to Federal Specification PPP-C-1797.

C-004 Facility(s)

A. General Facility(s) must be within a 50-mile radius of Washington Monument, Washington DC 20001 as defined in Section J, Attachment A.

The packing company shall maintain all warehouse facility(s) IAW the BPA requirements, and adhere to all nationally recognized codes and standards and all local fire and safety codes and ordinances, ensuring that all stored personal effects/POV’s are protected.

Facility(s) under this BPA must have a covered loading dock and utilized at all times for loading and unloading of all shipments to protect shipments from weather. Facility(s) shall be well lit with sufficient illumination to allow for easy access and identification of effects maintained therein. Hazardous materials must not be within 50 feet of the exterior of the facility to include propane tanks, above ground fuel/diesel tanks for equipment. All facility(s) are to be located above the 100-year flood plain for the area.

Facility(s) used for the performance of services under this BPA must be approved by the COR. The BPA holder shall furnish the COR full information concerning any additional facility(s) acquired by lease, purchase, or otherwise, prior to utilization for perform-ance of any service under this BPA. The facility must be inspected and approved by the COR prior to use.

The construction, upkeep, purchase, lease or rental of any commercial structure, land or equipment for the facility(s) shall be the re-sponsibility of the packing company.

Facility(s) acquired by packing company under a lease, must have a lease term that covers the period of performance of the BPA to in-clude base / option years and possibility of extension period.

B. Changes in Ownership/Lease The packing company agrees to furnish DOS sixty (60) calendar days notification in advance of any disruption or change in ownership or terms of lease of any facility(s) utilized for performance of any service under this BPA.

C. Structural Requirements Facility(s) must be well constructed with watertight roofs, walls and floors, and shall be maintained in good condition. Constructed of any modern building material normally used and generally accepted for the construction of warehouses, transportation terminals, and structures used for similar purposes. Materials may include, but are not limited to, brick, block, concrete, and rolled sheet metal, which are the most commonly used and accepted materials. Inspecting official will review the following areas during the on-site survey: con-struction, compliance with local building codes and ordinances, door and window closures, weather tightness, and adequacy of secur-ity procedures. Warehouses rated as ‘wood-frame’ or ‘pole’ buildings, as determined by the Insurance Services Office (ISO) or other cognizant fire insurance rating organization, are not acceptable for the storage of personal property due to the extreme fire hazard as-sociated with this type of construction.

Facility(s) shall provide firewall separation for every three (3) million gross pounds of stored personal property lots.

D. Environmental Requirements

1. Facility(s) will be constructed or equipped with automatic devices / exhaust fans which will reasonably ensure property will not be exposed to extreme heat, cold, moisture, high humidity, or other environmental conditions which would cause damage such as mold, mildew, and cracking or separation of finished and glued surfaces. Protective measures may include, but are not limited to, insulation, ventilators, ceiling and floor fans, dehumidifiers, and like devices that are intended to control or regulate the environment within a structure. The requirement for such built-in or external devices will be based on a review of the following factors: geographic location of the facility(s), weather conditions, previous experience, and incidences of damage claims for facility(s) within the same area which relate to mold, mildew, or articles which have deteriorated as a result of a climatic condition. Facility(s) will be evaluated on its own merits considering the above factors. Annual moisture mapping for all facility(s) approved for services must be performed during the months of May through September and sent to the COR; all recommendations must be completed within ninety (90) days of report by a Certified Indoor Environmentalist (CIE) and Member of The Institute of Inspection, Cleaning and Restoration Certification

(IICRC).

2. Inspecting officials will consult with local police, fire, and building departments when assessing a facility and further information is needed for approval. Warehouses constructed with exposed (bare), uninsulated metal walls and/or ceilings will provide a disinterested third party engineer’s environment report certifying that the facility will provide stored personal effects / POV’s with protection from extreme heat, cold, moisture, humidity, or other environmental conditions which could produce mold, mildew, and cracking or separa-tion of finished/glued surfaces.

E. Insect and Rodent Control Facility(s) will not show evidence of insect and/or rodent infestation.