1601000 J Utility Management.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1601000-01 Definitions And Acronyms J-1601000-02 References And Technical Documents J-1601000-03 Historical Utility Service Order Workloads J-1601000-04 Attributes Required for Utility Maps J-1601000-05 Utility Outage Reporting Requirements J-1601000-06 Utility Asset Tagging Guidance J-1601000-07 Specification Attributes J-1601000-08 Utility Asset Inventory J-1601000-09 UEM-DI Meter Group And Direct Condition Rating Guidance

ATTACHMENT J-1601000-01

DEFINITIONS AND ACRONYMS

Definition/Acronym Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., UICAP.

Business Process Management System (BPMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Customer Average Interruption Duration Index

(CAIDI)

Customer average interruption duration in minutes per year. The electrical reliability benchmark is 60 minutes per year.

Facility Related Control System

Facility-related control systems are a subset of control systems that are used to monitor and control equipment and systems related to DoD real property facilities (e.g., building control systems, utility control systems, electronic security systems, and fire and life safety systems).

Industrial Control System Most specifically a control system which controls an industrial process.

Sometimes also used to refer to other types of control systems, particularly utility control systems such as electrical, gas, or water distribution systems. ICS includes PLCs, field sensors, field actuators, meters, transducers, relays, protection relays, contactors, electrical current, potential transformers, etc.

Integrated Maintenance Plan IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. The Service/Trouble Desk personnel gather pertinent information from customers prior to the outage event and from the field after the event, and then they record the outage event in the Maximo™ Work Order Outage Log. These events require planning and coordination with customers at a minimum of 10 days for routine (and 3 to 4 days for urgent requests) in advance of the outage. Planned utility outages that occur without notification to proceed (after a request to defer the outage cannot be met) are reclassified as unplanned utility outages. Deferred outages are reserved for critical facilities that would sustain severe mission impact if an outage were to occur.

Reportable Utility Outage A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition (SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

System Average Interruption Duration Index (SAIDI)

SAIDI is defined as the average duration of interruptions per consumer during the year. It is the ratio of the annual duration of interruptions (sustained) to the number of consumers. If duration is specified in minutes, SAIDI is given as consumer minutes. [SAIDI = Total duration of sustained interruptions in a year / Total number of consumers]. SAIDI is an Installation level metric that is the yearly average outage duration for the average customer served at a particular Installation.

The electrical reliability benchmark is 120 minutes per year.

System Average Interruption Frequency Index (SAIFI)

SAIFI is defined as the average number of sustained interruptions per consumer during the year. It is the ratio of the annual number of interruptions to the number of consumers. [SAIFI = Total number of sustained interruptions in a year / Total number of consumers]. SAIFI is an Installation level metric that is the yearly average number of interruption occurrences experienced by a customer served at a particular Installation. The electrical reliability benchmark is two (02) occurrence per year.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Unplanned Utility Outage An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk.

Utility Investment Strategy The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilites that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Utility Service Interruption A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services.

Utilities Infrastructure Condition Assessment Program

(UICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components.

AC Alternating Current (electricity) AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS Geographic Information System (developed by ESRI) BCS Building Control System CAIDI Customer Average Interruption Duration Index CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DI Degradation Index

DDC Direct Digital Control Systems ESRI Environmental Systems Research Institute FPOC Facility Point of Connection FRCS Facility Related Control System GIG Global Information Grid GIS Geospatial Information System ICS Industrial Control Systems IMP Integrated Maintenance Program iNFADS Internet Navy Facilities Assets Data Store SAIDI System Average Interruption Duration Index SAIFI System Average Frequency Interruption Index SCADA Supervisory Control And Data Acquisition STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utility Infrastructure Condition Assessment COF Consequence of Failure LOF Likelihood of Failure UEM Utility Energy Management UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System

ATTACHMENT 1601000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title UFC 3-540-01 Engine-Driven Generator Systems For Backup Power Applications UFC 3-230-01 Water Storage, Distribution, And Transmission UFC 3-501-01 Electrical Engineering UFC 3-550-01 Exterior Electrical Power Distribution MO-221 Utilities Metering MO-321 Facilities Management MO-209 Engineering Criteria UFC 3-501-01 Electrical Engineering UFC 3-550-01 Exterior Electrical Power Distribution UFC 3-560-01 Electrical Safety O&M UFC 4-010-06 Cybersecurity FRCS SECNAV M-5239.3 Department of the Navy Cybersecurity Manual AR 420-49 Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing

Systems NAVFAC P-602 3 Pillars of Energy Security NAVFAC P-603 Utilities Infrastructure Management Manual

ATTACHMENT J-1601000-03

ANNUAL HISTORICAL UTILITY SERVICE ORDER WORKLOAD

Service Order

Type Utility Annex

Electrical Wastewater Water Emergency 120 278 66

Routine 1,062 844 130

ATTACHMENT J-1601000-04

UTILITY MAP ATTRIBUTES

Refer to MS Excel file “J-1601000-05 Utility Map Attributes Management.xlsx.” for information.

ATTACHMENT J-1601000-05

UTILITY OUTAGE REPORTING REQUIREMENTS

In accordance with the BPMS B-5.2.14 and NAVFAC MAXIMO data requirements provided in Spec Item 2.6.8 in Annex 0200000, the Contractor shall log and track all utility planned and unplanned outages including the following information for work order data related to utility outages:

• Receive service call.

• Create Service Request for the utility outage following the Service Desk Guide for Utility Outages.

• Create Work Order for response by utilities personnel as soon as the outage is reported and/or when the service request is received. Initial Work Order shall be recorded in NAVFAC MAXIMO no later than the close of next business day.

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel Code 8 - Operational Error - Unplanned outage caused by utilities personnel Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

ATTACHMENT J-1601000-06

UTILITY ASSET TAGGING GUIDANCE

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in NAVFAC MAXIMO.

Installation of these tags shall be phased in over the base year to occur as inventory is completed. As equipment is replaced or new equipment installed, the Contractor shall attach new tags and provide an update of all equipment information within the NAVFAC Maximo. The Contractor shall regularly maintain and replace tags found to be damaged, deteriorated, or unreadable. The application for printing barcode labels and instructions is also available in P-603.

All equipment tags used shall be synthetic, durable, resist caustics/acids and abrasion, and shall be water, heat and weather resistant. Tags shall be made of polypropylene, thermal transfer printable labels with a matte finish, with thickness of 2.4 mil. Affixing method with a permanent-all temp adhesive. The dimensions are 2.43 inches by 3 inches to fit into the Zebra Technology International P4T Mobile Thermal Transfer Printer with ink ribbon or similar.

Equipment tags shall match the asset number of the equipment per record in NAVFAC Maximo.

ATTACHMENT J-1601000-07

SPECIFICATION ATTRIBUTES

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Actuator Actuator Type

Actuator Rated Pressure

Actuator Rated Pressure UOM

AirDryer Air Dryer Type

Barscreen Bar Screen Type

BatterySystem Battery Role

BatterySystem Battery Type/Battery Ampere Hour

BatterySystem Number Of Batteries

Boiler Type ID

Boiler National Board No.

Boiler Capacity

Boiler Capacity UOM

Boiler Primary Fuel Type

Boiler Secondary Fuel Type

Burner UL Number

Burner Fuel Type

CapacitorBank Cap Bank Type

CapacitorBank Control Type

CapacitorBank Install Type

CapacitorBank Nominal Voltage

CapacitorBank Voltage Class

CapacitorBank Total Bank KVAR

ChemicalAddtion Chemical Type

Chiller Capacity

Chiller Capacity UOM

Chiller Compressor Type

Compressor NFAID

Compressor Compressor Type

CondensateCollector Steam Condensate Collector Type

CondensateCollector Associated Line Type

ControlSystem Type

ControlSystem Voltage

ControlValve Type

ControlValve Diameter

ControlValve Diameter UOM

ControlValve Regulation Type

Classification Required Specification Field

ControlValve Material

DeaeratorAndStorageTank Deaerator Type

DeaeratorAndStorageTank Deaerator Capacity

DeaeratorAndStorageTank Deaerator Capacity UOM

DeaeratorAndStorageTank Storage Tank Volume

DeaeratorAndStorageTank Volume UOM

DeaeratorAndStorageTank Tank Material

DifferentialRelay Differential Relay Type

DifferentialRelay Calibration Date

DynamicProtectiveDevice Dyn Pro Dev Type

DynamicProtectiveDevice Device Control

DynamicProtectiveDevice Voltage Class

DynamicProtectiveDevice Interr Mechanism

DynamicProtectiveDevice Gang Operated

DynamicProtectiveDevice Interr Medium

DynamicProtectiveDevice Install Type

DynamicProtectiveDevice Nominal Voltage

ElectricLine Electric Line Type

ElectricLine Circuit Length

ElectricLine Length UOM

ElectricLine Voltage Class

ElectricLine Conductors per Phase

ElectricLine Install Type

ElectricLine Nominal Voltage

ElectricLine Radial Feeder

ElectricLine Cable in Conduit

ElectricMeter Electric Meter Role

ElectricMeter Meter Form

ElectricMeter Meter Class

ElectricMeter Nominal Voltage

ElectricPanel Panel Type

ElectricPanel Voltage

ElectricPanel Amp Rating

ElectricPanel Number Spaces

ElectroMechanicalRelay Relay Type

ElectroMechanicalRelay IEEE Device No

ElectroMechanicalRelay Calibration Date

ElectroMechanicalRelay Voltage Class

Enclosure Enclosure Type

Engine Driven Asset

Engine Fuel Type

ExpansionJoint Steam Exp Joint Type

ExpansionJoint Assoc Line Type

ExpansionJoint Diameter

ExpansionJoint Diameter UOM

ExpansionJoint Material

ExteriorLights Exterior Lights Type

ExteriorLights Nominal Voltage

ExteriorLights Light Ownership

ExteriorLights Wattage

ExteriorLights Lamp Type

ExteriorLights Quantity

Fan Fan Role

Filter Filter Type

Filter Filter Material

Filter Capacity

Filter Capacity UOM

Filter Rated Flow

Filter Rated Flow UOM

GearDrive Shaft Alignment

GearDrive Rated Power

GearDrive Power UOM

Generator Rated KW

Generator Generator Type

Generator Voltage Class

Generator Nominal Voltage

GreaseTrapAndOilWaterSeparator Pretreatment Device Type

GreaseTrapAndOilWaterSeparator System Type

GreaseTrapAndOilWaterSeparator Material

GritRemoval Grit Removal Type

Ground Grounding Device Type

Ground Ground Type

HeatExchanger Heat Exchanger Role

Hydrant Year Manufactured

Hydrant Bonnet Color

Hydrant Material

Hydrant Hydrant Type

Hydrant Seat Diameter

Hydrant Diameter UOM

Instrumentation Instrumentation Type

Insulator Insulator Type

Insulator Insulator Material

Insulator Install Type

Insulator Voltage Class

IonExchangeUnit Capacity

IonExchangeUnit Capacity UOM

LVBreakerPanel Install Type

LVBreakerPanel Nominal Voltage

LVBreakerPanel Wire

LVBreakerPanel Rated Ampacity

LVBreakerPanel Number Phases

LVBreakerPanel Number Spaces

LVBreakerPanel Spaces Filled

MechanicalMeter Mech Meter Role

MechanicalMeter Mech Meter Billing Type

MechanicalMeter Remote Read Indicator

MechanicalMeter Material

MechanicalMeter Meter Type

Mixer Mixer Type

Motor Motor Type

Motor Motor Control Type

Motor RPM

Motor Rated HP

Motor Nominal Voltage

Motor Voltage Class

OvercurrentRelay Overcurrent Relay Type

OvercurrentRelay Calibration Date/Setting of Relay

Pipe Service Area

Pipe Line Type

Pipe Pipe Length

Pipe Pipe Length UOM

Pipe Material

Pipe Pipe GPM

PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out

PowerInverter Cont/Nom Pwr Out./Ampere

Pump Type

Pump Submersible Indicator

Pump Rated Flow

Pump Rated Flow UOM

Pump Mechanical System Type

Pump Material

Pump Electrical Power Demand

Receptacle Receptacle Type

Receptacle Install Type

Receptacle Voltage Class

Receptacle Nominal Voltage

Receptacle Rated Ampacity

ReliefValve Type

ReliefValve Diameter

ReliefValve Diameter UOM

ReliefValve Material

RotatingBiologicalContactor Capacity

RotatingBiologicalContactor Capacity UOM

ShorePowerBox Shore Power Box Type

ShorePowerBox Voltage Class

ShorePowerBox Nominal Voltage

ShorePowerBox Install Type

SolidStateRelay Relay Type

SolidStateRelay IEEE Device No

SolidStateRelay Calibration Date

SolidStateRelay Voltage Class

Stack Material

Stack Height

Stack Height UOM

Stack Mult. Boilers

Stack Mounting System

StaticProtectiveDevice Device Type

StaticProtectiveDevice Install Type

StaticProtectiveDevice Voltage Class

SupportStructure Structure Material

SupportStructure Supp Struct Type

SupportStructure Thermal Support Type

SurfaceStructure Structure Material

SurfaceStructure Surface Structure Type

SwitchUnit Switch Type

SwitchUnit Voltage Class

SwitchUnit Sw Insul Medium

SwitchUnit Nominal Voltage

SwitchUnit Gang Operated

SwitchUnit Install Type

SystemValve Type

SystemValve Diameter

SystemValve Diameter UOM

SystemValve Material

Tank Type

Tank Material

Tank Contents

Tank Volume

Tank Volume UOM

Transformer TransformerType

Transformer Rated KVA

Transformer Install Type

Transformer Nominal HV

Transformer HV Protection

Transformer Nominal LV

Transformer CoolingType

Transformer HSide Taps

Trap Type

TreatmentProcessStructure Capacity

TreatmentProcessStructure Capacity UOM

UndergroundStructure Underground Struc Type

UndergroundStructure Structure Material

VoltageRegulator Volt Reg Type

VoltageRegulator Install Type

VoltageRegulator Rated KVA

VoltageRegulator Nominal Voltage

Well Rated Flow

Well Rated Flow UOM

ATTACHMENT J-1601000-08

UTILITY ASSET INVENTORY

Refer to MS Excel file “J-1601000-09 Utility Asset Inventory.xlsx.” for information.

ATTACHMENT J-1601000-09

UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE

Likelihood Category Degradation Index

F u ll y

F un ct io n al

Negligible = 0 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 1 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 2 Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required.

F u n ct io n

A ff ec te d

Likely = 3 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 4 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.