J-0200000-05 - SERVICE PROVIDER INFORMATION.xlsx
XLSX spreadsheet 33 KB Posted
- Solicitation number
- N6247025R0020
About this file
This file is a Service Provider Information Template (Attachment J-0200000-05) for a Naval Facilities Engineering Command (NAVFAC) contract, specifically designed for work order data interface in the MAXIMO system. The template provides a comprehensive 35-column specification for capturing detailed maintenance and service work order information, including required fields such as work type, customer reference number, description, location, status, priority, labor hours, labor costs, material costs, asset numbers, and various date-related tracking elements.
The template is structured as a pipe-delimited file with strict formatting requirements, including specific length limits, data formats, and crosswalk validation for each field. Key validation points include matching predefined value lists in MAXIMO, ensuring work order types and statuses conform to specific standards, and mandatory fields like work type, customer reference number, description, location, status, status date, priority, labor hours, labor costs, and material costs. The template is part of the Base Operations Support (BOS) Services contract (Solicitation N6247025R0020) for U.S. Naval Air Station Sigonella and its outlying support activities in Sicily, Italy, with the current version (V1) dated 1/24/2025.
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1-Service Provider Info
ATTACHMENT J-0200000-05
SERVICE PROVIDER INFORMATION
| Interface: Service Provider | |
| VERSION #: | V1 |
| Current as of: | 1/24/2025 |
| Version History |
| V1 - Updated to reflect current interface in MAXIMO |
| TABS | |
| 1-Service Provider Info | This Sheet |
| 2-Service Provider Field List | Service Provider Template Data Format Information |
| 3-Service Provider - Template | Sample Excel Format |
2-Service Provider Field List
ATTACHMENT J-0200000-05
SERVICE PROVIDER INFORMATION
| Interface: Service Provider | ||||
| VERSION #: V1 | ||||
| Current as of: 1/24/2025 | ||||
| Service Provider (BOSC1) is a pipe delimited file. | ||||
| Position | Name | Required | Length | |
| Limit | Data Format Note | Field Definition | Content Notes | NAVFAC |
MAXIMO_FIELD
| 1 | Approved Date | N | 10 | MM/DD/YYYY hh:mm:ss | The Date on which the Work Order was last approved. If the file contains an Approved Date, then this date will be pulled over to the record. | |
| If the Approved Date in the file is null, then the Reported Date plus one minute will be displayed in the record. | APPROVEDDATE | |||||
| 2 | Work Type | Y | 15 |
Must match Value List in Maximo.
| (Cross-walked field.). Must match Crosswalk | Identifies the work order's type. | |||||||
| Example types are: preventive maintenance, corrective maintenance, emergency maintenance, capital project, and event report. | Value list in REFERENCE SPREADSHEET -or- | |||||||
| a valid work types will be specified at contract start | WORKTYPE | |||||||
| 3 | Customer Reference Number | Y | 10 | Contractors internal work order tracking number. Will update Record if Value is found in Maximo otherwise new record (Work order) will be created. | SERVPRVREFCODE | |||
| 4 | Description | Y | 150 | Describes the work order. | ||||
| If the Description is null, in the inbound file, then this field is defaulted to CROSSWALK value. | DESCRIPTION | |||||||
| 5 | Location | Y | 30 | Must match Value List in Maximo | Identifies the work order's location. This is not necessarily the asset's location, however, if an asset is entered, its location will default here. | |||
| - If the Location is null, in the inbound file, then this field is defaulted to the site's base location. | Value list in REFERENCE SPREADSHEET | LOCATION | ||||||
| 6 | Reported By | N | 62 | Must match Value List in Maximo | Identifies the person reporting the work order. | Value list in REFERENCE SPREADSHEET -or- | ||
| a valid identifier will be specified at contract start | REPORTEDBY | |||||||
| 7 | Master System | N | N/A | Not used | N/A | |||
| 8 | Status | Y | 16 | (Cross-walked field.) | ||||
| Must match Crosswalk | Status of the work order, for example, in progress, waiting on material, waiting for approval, completed, or closed. | Value list in REFERENCE SPREADSHEET -or- | ||||||
| a valid identifier will be specified at contract start | STATUS | |||||||
| 9 | Status Date | Y | 10 | MM/DD/YYYY hh:mm:ss | STATUSDATE | |||
| 10 | Priority | Y | 12 | (Cross-walked field.) | ||||
| Must match Crosswalk | Identifies the importance of the work order, from 0-999, where 0 is the lowest priority and 999 is the highest. If the Priority is null, in the inbound file, then this field is defaulted. | Value list in REFERENCE SPREADSHEET | WOPRIORITY | |||||
| 11 | Actual Start | N | 10 | MM/DD/YYYY hh:mm:ss | ACTSTART | |||
| 12 | Actual Finish | N | 10 | MM/DD/YYYY hh:mm:ss | ACTFINISH | |||
| 13 | Supervisor | N | 30 | Must match Value List in Maximo | Value list in REFERENCE SPREADSHEET -or- | |||
| a valid identifier will be specified at contract start | SUPERVISOR | |||||||
| 14 | Labor Hours(Actual) | Y | 8 | Number (2 decimal places) | ACTLABHRS |
15 Labor Cost(Actual) Y 10 Number (2 decimal places) ACTLABCOST
16 Material Cost(Actual) Y 10 Number (2 decimal places) ACTMATCOST
| 17 | Duration | N | 8 | Number (2 decimal places) | Estimated remaining number of hours needed to complete the work. | ESTDUR | |
| 18 | Asset | N | 25 | Must match an existing ASSETNUM in Maximo | The asset number used must exist in NAVFAC MAXIMO prior to submission, or the record will be rejected. | Value list in REFERENCE SPREADSHEET |
| ASSETNUM | ||||||||
| 19 | Target Finish | N | 10 | MM/DD/YYYY hh:mm:ss | TARGCOMPDATE | |||
| 20 | Target Start | N | 10 | MM/DD/YYYY hh:mm:ss | TARGSTARTDATE | |||
| 21 | Reported Date | Y | 10 | MM/DD/YYYY hh:mm:ss | REPORTDATE | |||
| 22 | Lead | N | 30 | Must match Value List in Maximo | Lead person responsible for the work. | Value list in REFERENCE SPREADSHEET | LEAD | |
| 23 | Scheduled Start | N | 10 | MM/DD/YYYY hh:mm:ss | SCHEDSTART | |||
| 24 | Scheduled Finish | N | 10 | MM/DD/YYYY hh:mm:ss | SCHEDFINISH | |||
| 25 | Modified Date | Y | 10 | LEAVE BLANK | Leave blank/Do Not Use | Leave blank/Do Not Use | CHANGEDATE | |
| 26 | Modified By | Y | 30 | LEAVE BLANK | Leave blank/Do Not Use | Leave blank/Do Not Use | CHANGEBY | |
| 27 | PMNEXTDUEDATE | N | 4 | MM/DD/YYYY hh:mm:ss | PMNEXTDUEDATE | |||
| 28 | Is Task? | Y | 1 | Yes or No | ISTASK | |||
| 29 | Parent WO | N | 10 | Length Limit: 250 | Must exist in NAVFAC MAXIMO prior to submission or the record will be rejected. | Must exist in NAVFAC MAXIMO prior to submission or the record will be rejected. | PARENT | |
| 30 | Work Order | N | 10 | Must match Value List in Maximo | Used in updating record status on existing records. | WONUM | ||
| 31 | Detail Location | N | 250 | DETAILLOC | ||||
| 32 | CLIN | N | 30 | Contract Line Item Number | CLIN | |||
| 33 | Customer Ref Code | N | 8 | Must match Value List in Maximo | Value list in REFERENCE SPREADSHEET | CUSTOMERCODE | ||
| 34 | Sub Work Type | N | 15 | (Cross-walked field). | ||||
| Must match Crosswalk | Defaulted field based on the value of worktype | SUBWORKTYPE | ||||||
| 35 | Work Center | N | 8 | Must match Value List in Maximo | Value list in REFERENCE SPREADSHEET -or- | |||
| a valid identifier will be specified at contract start | PERSONGROUP |
3-Service Provider-Template
| ATTACHMENT J-0200000-05 | ||
| SERVICE PROVIDER INFORMATION | ATTACHMENT J-0200000-05 |
SERVICE PROVIDER INFORMATION
| Interface: Service Provider |
| VERSION #: V1 |
| Current as of: 1/24/2025 |
| Position | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | |
| Name | Approved Date | Work Type | Customer Reference Number | Description | Location | Reported By | Master System | Status | Status Date | Priority | Actual Start | Actual Finish | Supervisor | Labor Hours | ||||||||||||||||||||||
| (Actual) | Labor Cost | |||||||||||||||||||||||||||||||||||
| (Actual) | Material Cost | |||||||||||||||||||||||||||||||||||
| (Actual) | Duration | Asset | Target Finish | Target Start | Reported Date | Lead | Scheduled Start | Scheduled Finish | Modified Date | Modified By | PMNEXTDUEDATE | Is Task? | Parent WO | Work Order | Detail Location | CLIN | Customer Ref Code | Sub Work Type | Work Center | |||||||||||||||||
| Required Field(s) | N | Y | Y | Y | Y | N | N | Y | Y | Y | N | N | N | Y | Y | Y | N | N | N | N | Y | N | N | N | Y | Y | N | Y | N | N | N | N | N | N | N |
NOTES:
• ONLY COLUMNs 1-35, and rows containing data should be be included in the FLAT-FILE SUBMISSION;
• Pipe Delimited (.txt) - | (Pipe is at the end of the column. Must have 35 PIPEs per row.)
File details come from the government source that posted it. Updated .