13440 Pre-bid sign in.pdf

This is a pre-bid sign-in document for the Oregon Parks and Recreation Department's Invitation to Bid (ITB) 13440 for the Cape Lookout State Park Parkwide Improvements Project. The project comprises three construction packages: Package 1 includes day use parking lot improvements with 55 line items covering mobilization, demolition, asphalt and concrete paving, curbing, sidewalks, stormwater management, utilities, electrical work, landscaping, and site amenities; Package 3 addresses Loop D paving with 12 line items for pavement removal, base preparation, and asphalt paving across approximately 72,600 square feet; and Package 4 consists of 13 line items for waterline installation and electrical work in Loops C and D. The project scope includes 132,500 square feet of asphalt excavation, 3,350 cubic yards of general excavation, 1,950 tons of asphalt paving, 15,560 square feet of concrete sidewalk, 5,700 square feet of stormwater planter area, and 4,700 linear feet of 3-inch waterline. A voluntary pre-bid conference was held on May 18, 2026, at 11:00 AM at Cape Lookout State Park in Tillamook, Oregon. Requests for clarifications must be submitted by May 27, 2026, at 2:00 PM, with electronic bid submissions required through the OregonBuys system by June 3, 2026, at 2:00 PM. Project commencement is upon Notice to Proceed, with substantial completion required by December 1, 2026, and final completion by December 31, 2026.

Award will be made to the lowest responsive and responsible bidder. Bid security equal to 10% of the total bid amount is required in the form of a bid bond, certified check, cashier's check, or irrevocable letter of credit. Upon award, the successful bidder must provide performance and payment bonds each equal to 100% of the contract amount, proof of insurance, and a completed W-9 form within seven days of award notification. All bidders and subcontractors must be registered with the Oregon Construction Contractors Board (CCB) prior to submission and work commencement. The OPRD is exempt from Oregon's Public Contracting Code, including prevailing wage requirements. While no formal set-asides are mandated, bidders are encouraged to utilize certified disadvantaged businesses, minority-owned businesses, women-owned businesses, emerging small businesses, and veteran-owned businesses as subcontractors. No incumbent vendors or current contractors are identified. Liquidated damages are set at $1,000 per calendar day for each day beyond the substantial completion date. The project is anticipated to be funded with state funds, contingent upon the agency's receipt of sufficient project funding.