26CS0003 - rapidprint time and date stamp machine maintenance and repair services there is no DVBE sub-contracting goal for this solicitation

The California Department of Veterans Affairs is soliciting sealed bids through Invitation for Bid (IFB) 26CS0003 for maintenance and repair services on seven RapidPrint Time and Date Stamp AR-E machines located at the Veterans Home of California in Chula Vista. The procurement covers routine maintenance and repair services scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m., with an estimated 24 hours annually of service calls across the three-year contract period (July 1, 2026 through June 30, 2029). Qualified contractors must be factory-trained technicians with demonstrated experience on RapidPrint equipment and must provide proof of factory school completion via resume. Service requirements include responding to repair requests within 24 hours and completing repairs within five working days, with written notification required if parts must be ordered. Contractors must supply all labor, tools, equipment, materials, oil, fluids, incidentals, postage, and freight under the hourly labor rate, with parts reimbursed at actual cost plus 10 percent plus shipping and taxes, subject to a maximum annual materials cap of $1,000 ($3,000 total over three years). The bid submission deadline is April 13, 2026 at 4:00 p.m., with public bid opening scheduled for April 14, 2026 at 10:00 a.m.; the deadline for submitting questions is April 3, 2026 at 4:00 p.m., with responses due April 7, 2026. Award will be made to the lowest responsible bidder whose bid complies with all IFB requirements, with the Notice of Intent to Award issued April 15, 2026 and proposed award date of April 20, 2026.

There is no Disabled Veteran Business Enterprise (DVBE) subcontracting goal for this solicitation; however, DVBE participation is encouraged and the DVBE Incentive Program applies, offering bid reductions of up to 5 percent based on the level of certified DVBE participation. Additionally, a five percent preference is available to certified Small/Micro Business Enterprises, with a maximum preference cost adjustment of $50,000. All bidders must submit comprehensive documentation including signed bid/bidder certification sheets, payee data records (STD 204), proof of valid California business licensing, proof of workers' compensation and commercial general liability insurance of at least $1,000,000 per occurrence, and various compliance certifications related to civil rights, drug-free workplace, and other regulatory requirements. No incumbent vendor information is specified in the solicitation materials. The total contract amount is $3,000, representing the sum of the hourly labor rates quoted for the three service years and the maximum materials reimbursement cap, though the State reserves the right to adjust service needs based on operational requirements and makes no guarantee on the actual amount of services required.