26CS0003 - rapidprint time and date stamp machine maintenance and repair services

The California Department of Veterans Affairs is issuing Invitation for Bid (IFB) solicitation 26CS0003 for maintenance and repair services for RapidPrint time and date stamp machines at the Veterans Home of California in Chula Vista. The procuring jurisdiction is San Diego City, with service locations also affecting Rancho San Diego CDP, San Diego Country Estates CDP, and San Diego County. The contractor shall provide comprehensive maintenance and repair services for seven RapidPrint Time and Date Stamp AR-E machines, including all labor, materials, staff, transportation, and necessary equipment. Services must be delivered during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) with a mandatory twenty-four-hour response time to repair requests and completion within five working days unless parts must be ordered. The contractor must employ factory-trained service technicians with proof of required training and experience, maintain current licenses and permits, and provide certificates of insurance including Commercial General Liability coverage of not less than $1,000,000 per occurrence. The procurement schedule includes a question deadline of April 28, 2026, at 4:00 p.m., with responses posted by April 30, 2026, at 4:00 p.m. Bids are due May 6, 2026, at 4:00 p.m., with public bid opening on May 7, 2026, at 10:00 a.m., and a proposed award date of May 8, 2026. The contract term commences July 1, 2026, and ends June 30, 2029. A mandatory walkthrough is required for all bidders, and all documentation must be submitted via email to the designated contract analyst.

There is no Disabled Veteran Business Enterprise (DVBE) subcontractor goal mandated for this solicitation; however, DVBE participation is encouraged with bid incentives ranging from 1% to 5% depending on the level of confirmed DVBE participation. A five percent preference is available to certified Small Business Enterprises or Micro-business Enterprises, and an additional five percent preference applies to Nonprofit Veteran Service Agencies meeting specified criteria. No incumbent vendor or current contractor information is identified in the solicitation documents. All bidders must comply with California Civil Rights Laws, Drug-Free Workplace Requirements, and various other certifications including those related to the Darfur Contracting Act, Executive Order N-6-22 regarding Russian sanctions, and Generative Artificial Intelligence disclosure notifications. Compensation shall be based on rates specified in the IFB exhibits, with unlimited routine repair services covered under a fixed rate structure and parts replacement costs reimbursed at actual cost plus ten percent, plus shipping charges and applicable taxes. The award shall be made to the lowest responsible bidder whose bid complies with all IFB requirements, and the State reserves the right to reject any or all bids.