RFQ FTB-2425-827

This state and local contracting opportunity issued by the California Franchise Tax Board (FTB) is for the replacement of post-processing equipment, installation and de-installation services, and ongoing hardware maintenance for the agency's Canon Variostream 7650 high-speed printers. The selected contractor will be responsible for supplying and integrating replacement folder, autoload table, and stack rack equipment, as well as deinstalling and removing the existing Canon Variostream 7400 and 7650 print lines. The contractor will also provide hardware maintenance services for the new equipment through December 31, 2025. Key dates include a pre-registration for a bidder's conference on October 4, 2024, the bidder's conference on October 8, 2024, the final quote due date of October 17, 2024, and the contract award date of October 31, 2024. The contract term includes a 90-day warranty period followed by a maintenance term.

The RFQ includes requirements related to small business and disabled veteran business enterprise (DVBE) participation, commercially useful function documentation, and accessibility standards for electronic and information technology. The State reserves the right to terminate the contract with 30 days' notice and may amend the contract as needed. While the RFQ does not provide specific details on pricing or award values, it does outline various one-time costs for the equipment and services, as well as monthly maintenance and click charges. The intent is to award the contract to Canon Solutions America, Inc. to service the needs of the FTB, which is located in Sacramento County and San Francisco City.