Property Tax and Valuation Notice Services

Davis County, Utah is issuing a Request for Proposals (RFP) to procure comprehensive design, printing, and delivery services for Valuation Notices, Property Tax Notices, and Delinquent Property Tax Notices. The County anticipates producing approximately 112,700 valuation and property tax notices annually, along with approximately 5,000 delinquent notices. Services required include template design, high-volume physical printing, USPS mailing, and electronic distribution (eNotice) for residents who have opted into digital communications. Vendors must provide detailed cost breakdowns encompassing setup charges, design fees, CASS/NCOA certification costs, paper, envelopes, printing, mailing, postage, and any additional insert charges. The County will prepay estimated postage costs based on USPS automation-compatible discount rates; vendors must presort mailings to obtain these rates or assume responsibility for any additional postage costs incurred. Critical deadlines include July 22 for valuation notice delivery and October 15 for property tax notice delivery, with delinquent notices required by December 31, in compliance with Utah state law. Proposals must be submitted through Bonfire at utah.bonfirehub.com by February 23, 2026, at 5:00 p.m. Mountain Time, with questions due by February 11, 2026, at 5:00 p.m. The County will issue a Notice of Intent to Engage in Contract Negotiations by March 17, 2026. Evaluation criteria include experience (30 percent), quality and design (20 percent), project approach and schedule (20 percent), and cost (30 percent). Vendors must demonstrate experience through five examples of similar projects and provide five current references.

Vendors must be registered with the Utah Department of Commerce and comply with all federal, state, and local licensing requirements. All vendors must obtain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance with combined single limits of $1,000,000, and workers' compensation insurance as required by Utah law. The County retains ownership of all notices and requires vendors to provide PDF copies of all notices within five business days of printing or electronic creation, along with documentation of security controls for data protection. The RFP does not identify any incumbent vendors, set-aside designations, or restrictions on the types of organizations eligible to respond. Davis County intends to enter into a five-year agreement with options for two additional one-year extensions under the same terms and conditions. No specific budget range or award value is provided in the RFP materials.