UNSPSC 81161903: Print as a service

Cloud or web-based service consisting of a fully bundled offering which includes a lifecycle workplace management solution structured and packaged around standardized printing solutions and it's configurations and priced as a monthly subscription fee on a per device basis.

UNSPSC 81161903 Print as a service is a Commodity code covering mailroom and mailing equipment leases, printing and signage production, digital multifunction copiers, and related operational support services that state and local governments procure to handle internal communications, direct mail, document reproduction, and mail distribution. The work spans equipment procurement (leasing or purchase), software platforms for mail tracking and processing, maintenance and support services, and fulfillment capabilities. Issuing bodies include municipalities (city procurement offices), counties, state agencies, and public charter school networks; the City of Fort Worth, Jackson County Missouri, and the State of Nevada have posted recent solicitations under this code.

Recent activity shows geographic spread across Texas, Missouri, and Nevada. The City of Fort Worth issued RFP 26-0300 for mailroom equipment lease with automated inserting systems, intelligent parcel locker banks, SendSuite Tracking integration, and software platforms, due October 1, 2026 under a 30% small business participation goal; the current mailroom processes approximately 36,795 pre-sort letters and postcards monthly with three full-time employees, and the solution must be operational before the existing lease expires November 29, 2026. Jackson County, Missouri issued ITB 26-023 for digital copier-based multifunction equipment on a 36-month initial term with two optional 12-month extensions, due June 16, 2026, with Missouri-manufactured commodity preference where quality and price are equal. Uplift Education (a public charter school network in Texas) issued RFP 2026-002 for printing, signage, promotional materials, direct mail, and fulfillment services across its network, due June 25, 2026. The State of Nevada issued an informational RFP for mailing and shipping equipment, technology, maintenance, and related solutions, due June 23, 2026.