NIGP 98512: Audio/Video Equipment and Accessory Rental or Lease

NIGP 98512 Audio/Video Equipment and Accessory Rental or Lease is an Item code under which state and local governments procure audio and video equipment, systems, and production services for events, meetings, conferences, and facility upgrades on an as-needed or term-contract basis. Recent solicitations show governments buying comprehensive A/V system installations (wireless microphones, projectors, lighting, mixing equipment, cameras, and sound systems), live-production and streaming services for public meetings and community events, equipment rental on demand for conferences and special events, and integrated technical support including setup, operation, troubleshooting, and breakdown. Issuing bodies include city governments, counties, school districts, state agencies, universities, special-purpose districts (transit authorities, utilities), and healthcare systems. The City of Holly Hill in Florida, Dallas Independent School District, Central Health (Travis County Healthcare District), the Illinois State Board of Education, Marion County Schools in Florida, and the Texas Veterans Commission appear across multiple or recent solicitations, indicating sustained activity from repeat municipal and educational buyers.

Activity spans Florida (Holly Hill, Marion County), Texas (Dallas ISD, Central Health in Austin, Texas Veterans Commission, University of Texas at Austin), Illinois (ISBE, with venues in Central Illinois), Georgia (Clayton County, Georgia World Congress Center), and other states including Utah and Wisconsin through cooperative purchasing vehicles and university procurement. Representative recent opportunities include the City of Holly Hill's sealed RFP for Commission Chambers audio and video system upgrade (sealed proposals due February 11, 2026), Dallas Independent School District's RFP for event and A/V rental equipment and services districtwide on an as-needed basis (proposals due October 22, 2026), Central Health's RFP for audio-visual equipment and services for community events and public meetings throughout Travis County (proposals due September 11, 2026, with up to three vendors to be contracted), and the Texas Veterans Commission's RFP for conference facility rentals with comprehensive A/V support for three separate symposia and training events scheduled for 2027. Contract terms typically run one to three years with one or more renewal options; evaluation commonly weights technical capability, experience and references, implementation timeline, and pricing. Cooperative purchasing vehicles such as RFx Premier's sports-video-technology master agreement (State of Utah Division of Purchasing and Alpine School District, proposals due November 17, 2026) enable volume pricing across multiple participating states and local entities.