Event Audio Production

Louisville Jefferson County Metro Government, specifically the Louisville Zoo, is seeking qualified firms to provide comprehensive event audio production services through Request for Proposal RFP260048. The primary focus is on audio equipment and services for Zoo events, including "Boo at the Zoo" (a 22-night Halloween entertainment series from late September through October 30th) and the "Throo the Boo Fun Run" on November 1, 2025. Proposers must supply audio equipment, maintain on-call contact personnel, provide adequate staffing for setup and operation, ensure equipment maintenance throughout events, and have spare equipment available. Evaluation of proposals will be based on multiple criteria: experience (25 points), references (10 points), portfolio (25 points), detailed proposal (25 points), and quoted price sheet (15 points). Key dates include August 12, 2025, for questions and August 19, 2025, at 3:00 PM for proposal submissions through Louisville Metro's web-based portal, with proposals required to be firm for at least six months after closing.

The procurement includes specific requirements for minority and disadvantaged business participation, with goals of 15% for Minority Business Enterprises (MBE), 5% for Female Business Enterprises (FBE), and 0.5% for Hispanic Business Enterprises (HBE). Vendors must complete Good Faith Efforts (GFE) documentation demonstrating outreach to certified businesses and detailing subcontractor utilization plans. The contract includes standard Metro Government requirements such as insurance, hold harmless agreements, and policy certifications, including a "ban the box" ordinance regarding criminal history inquiries in employment applications. The expected budget for audio production shall not exceed $30,000, with the Metro Government reserving the right to renew contracts for up to five years total. Additional preferences are available for local vendors and those paying a minimum wage of $10.10 per hour, with potential financial penalties for false certifications. Payment terms are set at Net 30 days, and the contract allows for potential multi-year renewal options.