010-25-22808 Audio Visual

The Oregon Watershed Enhancement Board (OWEB) is conducting an intermediate procurement solicitation for audio-visual services to support board and public meetings throughout Oregon. The specific contract (REQ-69100-00035201, 010-25-22808) seeks an independent contractor to transport, set up, and operate audio-visual equipment at various meeting sites statewide. Key deliverables include providing necessary audio equipment such as speakers, microphones, and screens, as well as producing recordings of meetings and ensuring technical support during events. Evaluation criteria will focus on the quality of the proposal, completeness of recommended equipment, contractor's professionalism and experience, and reasonableness of proposed fees. The procurement timeline indicates that proposals are due by May 1, 2023, with an anticipated contract award by June 1, 2023. The initial contract term will be two years, with potential renewals up to a cumulative maximum of six years. Qualified contractors must demonstrate expertise in audio-visual support and be able to travel to meeting locations across the state.

The procurement includes specific provisions for certified disadvantaged businesses, with an emphasis on minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses. The COBID (Certification Office for Business Inclusion and Diversity) Outreach Plan requires contractors to solicit and report on certified firms for potential subcontracting opportunities. Offerors must be registered to do business in Oregon and cannot appear on federal exclusion lists. The current budget for these services is up to $33,000.00 for the current biennium through June 30, 2025. Contractors will be required to complete a Responsibility Inquiry demonstrating their financial, material, equipment, facility, and personnel resources. Additional requirements include completing an Offeror Information and Certification Sheet, which mandates compliance with state laws regarding non-discrimination, wage policies, and conflict of interest regulations. The contract will be specifically focused on Marion County and the city of Salem, with potential statewide meeting support.