Sound System Equipment & Installation
Awarded State & local contract opportunity
- Solicitation number
- RFQ-2025-9028
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 80318 Electronic Sound Equipment (Not Otherwise Classified)
- 84014 Audio Equipment And Accessories, Television (Microphones, Mixers, And Amplifiers)
- 84055 Switchers, Audio And Video
- 85570 Sound Effects Equipment
- 88011 Audio Visual Equipment And Supplies (Not Otherwise Classified)
- 93977 Sound Equipment (Including Microphones, Speakers, Recording Equipment, Etc.) Maintenance And Repair
- 98512 Audio/Video Equipment And Accessory Rental Or Lease
- Points of contact
-
- Kent Rossi kjrossij@volusia.k12.fl.us (386) 734-7190
- Enid Kunce etkunce@volusia.k12.fl.us (386) 734-7190
Updated .
About this opportunity
The School Board of Volusia County, Florida, is seeking a contractor for a Sound System Equipment & Installation project at Sweetwater Elementary School through Request for Quote (RFQ) #RFQ-2025-9028. The procurement involves supplying and installing a comprehensive sound system, with specific requirements including advanced sound calibration, safety code compliance, and integration with existing speakers. Key deliverables include sixteen wireless microphone systems, an Allen and Heath 48-channel sound console, Middle Atlantic equipment cabinets, and a Gator rolling rack. The project objectives include enhancing audio performance for school musicals and events, with vendors required to perform system design, installation, testing, and staff training. Critical dates include a solicitation opening on February 20, 2025, at 1:00 P.M. EST, a mandatory site visit on February 11, 2025, from 9:00 A.M. to 11:00 A.M., and a firm project completion deadline of February 28, 2025. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest price, with vendors required to provide detailed pricing for specific equipment line items and meet comprehensive technical specifications.
No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The incumbent vendor selected for the project is Entertainment Arts, Inc., based in Orlando, Florida, with a total project cost of $23,879.29. Existing infrastructure includes some pre-existing speakers that must be utilized in the new system configuration. The project requires vendors to provide proof of liability insurance with $1,000,000 per occurrence coverage, complete a drug-free workplace certification, and comply with Jessica Lunsford Act background check requirements for personnel working on school grounds. Vendors must offer a minimum one-year warranty on equipment and installation, with potential liquidated damages applied if the project is not completed by the specified deadline. The total project budget appears to range between approximately $23,879 and $63,849, based on the competitive bid responses received, with the lowest bidder being selected for contract award.
Opportunity text
System Design 1. The school already has speakers to be utilized, but there is no integration with any additional systems required for this project. 2. Utilize advanced sound calibration tools to adjust speaker and microphone settings, ensuring even sound distribution. 3. Perform various sound checks in various scenarios to simulate actual usage conditionals and adjust system settings accordingly. 4. Ensure all equipment and installation meet local safety codes and standards for electrical systems and public buildings. 5. Secure mounting fixtures to enhance safety. 6. Provide high-quality audio equipment. The name brand and model are provided to establish the quality level, features, and functionality. Equivalent or approved equal brands will be accepted, subject to approval. 7. All proposed equivalent products must be specified in the provided space in the Pricing table. This ensures that the sound system`s quality and functionality meet the school's standards. Installation 1. Install all sound system components per the design specifications. 2. Ensure all wiring and installations are conducted safely and securely, adhering to local building codes and safety standards. 3. Configure and calibrate the sound system for optimal audio performance. 4. The installation must be completed by February 28, 2025. 5. After-hours and weekend work is permitted with advanced scheduling. Sunday hours are after 1 pm. Testing and Training 1. Conduct comprehensive sound system testing to ensure functionality and performance standards are met. 2. Provide training to staff on the operation of the sound system. Compliance and Quality Assurance 1. Adhere to all applicable federal, state, and local regulations throughout the project. 2. Conduct a final review and acceptance test to confirm the installation meets all agreed-upon specifications and quality standards. Warranty 1. Offer a minimum one-year warranty on all equipment and installation work. Liquidated Damages 1. In the event that the project completion is delayed beyond the deadline of February 28, 2025, liquidated damages will be applied. The cost of rental equipment for the school's musical will be applied at the Contractor's expense.
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