2024 Statewide Audio-Visual Conference Planning

The Texas Workforce Commission (TWC) is seeking proposals from qualified and experienced respondents for Audio/Visual Services for the 2024 (FY 25) Statewide Conference in the Grapevine & Dallas area. The successful respondent would qualify for yearly renewals for a maximum term of five (5) years, with the final renewal occurring in 2028. The requested services include, but are not limited to, providing audio-visual equipment and staff to support sessions, general sessions, pre-conference VR sessions, and web streaming for up to 1,500 in-person and virtual attendees. Proposals are due on June 21, 2024 by 10:00 AM Central Time. TWC intends to award one contract as a result of this RFP and will post responses to vendor questions on June 10, 2024.

The RFP indicates there are subcontracting opportunities for this project and requires respondents to submit a HUB Subcontracting Plan. The historical compensation for similar contracts has ranged from $150,000 to $175,000 per conference, but TWC reserves the right to adjust the projected amount based on funding during the term of the resulting contract. Pricing terms, set-asides, incumbents, or specific funding sources were not included in the provided information.