NIGP 565: Mattress and Pillow Manufacturing Machinery and Supplies

NIGP 565 Mattress and Pillow Manufacturing Machinery and Supplies, a Class code, encompasses raw materials and components for in-house mattress production by state and local corrections departments, specifically polyester fiber cores and pillow batting meeting specified loft weights, dimensions, and California flammability standards. The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Justice and Public Safety Cabinet, has posted three substantially identical solicitations (RFB 75827000001321, RFB 75827000001322, and RFB 75827000001323) seeking bids for fiber cores in eight sizes ranging from 25x75x4 to 38x74x5 inches and pillow batting in two configurations, all white, odor-free, hypoallergenic, and compliant with California TB 117, 121, 129, and 133 flammability codes. Historical annual volume runs approximately 4,000 mattress cores and 4,414 pillow batts with 8 to 11 delivery orders annually and minimum order quantities of 2,000 pounds (roughly 200 cores) and 720 pillow batts. Delivery is required Monday through Friday between 7:45 a.m. and 2:00 p.m. at Eastern Kentucky Correctional Complex in West Liberty.

The issuing body is the Commonwealth of Kentucky's Justice and Public Safety Cabinet operating through corrections industries. The most recent bids were due October 21, 2026, with prior deadlines of October 9 and extended dates reflecting addenda. Awards use best-value scoring weighted 95 points for price and 5 points for delivery time; Kentucky Correctional Industries receives a 20% preference on maximum evaluation points, Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities receive 15% preference, and reciprocal preference applies to Kentucky resident bidders. The resulting contract is a master agreement with an initial one-year term renewable for four additional two-year periods, with pricing F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax. Price increases are prohibited for the first twelve months; thereafter vendors may request increases based on industry-wide changes with thirty days' written notice and justification. Vendors must carry Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability of $1,000,000 combined single limit if performing delivery, and must submit bids electronically through the Commonwealth's eProcurement system and register in the Vendor Self Service System.